Payroll Tax Administrator Job at Robert Half (Downey)

Payroll Tax Administrator

We are looking for a Payroll Tax Administrator to support complex payroll tax op...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in payroll processing and reconciliation within a multi-entity, multi-site, or district-based environment
Strong background in quarter-end and year-end payroll balancing, payroll tax review, and W-2 validation
Working knowledge of multi-state payroll practices, payroll tax compliance, and retirement deduction structures such as 403(b) and 457 plans
Experience preparing payroll data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll operations and payroll systems such as ADP Workforce Now
Ability to interpret payroll calculations, investigate discrepancies, and document findings clearly
Strong communication skills with experience supporting end users, facilitating training, and partnering with payroll stakeholders

Job Responsibility

Conduct quarterly payroll tax balancing to confirm accurate federal, state, Medicare, and local tax reporting across payroll records
Analyze gross-to-net results, payroll registers, and deduction activity to identify variances and resolve reconciliation issues
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable and non-taxable earnings, benefits, retirement deductions, and imputed income, before final issuance
Work with payroll teams to research discrepancies, process corrections, and support accurate year-end reporting outcomes
Prepare and validate payroll reporting information for state and federal submission files and address filing errors to support timely acceptance
Provide guidance to district payroll teams during quarterly close and year-end processing, including adjustment review and reconciliation support
Deliver process walkthroughs, maintain clear documentation, and lead training sessions that strengthen payroll reconciliation practices
Review deduction configurations for retirement and tax-advantaged plans, monitor contribution limits, and assist with corrective actions when needed
Support the expansion of payroll operations for additional districts by helping develop scalable procedures, documentation, and ongoing support workflows

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Payroll Tax Administrator

We are looking for an experienced Payroll Tax Administrator to support complex p...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll processing and reconciliation experience in a multi-entity, district, or similarly complex environment
Strong background in quarter-end and year-end payroll balancing, payroll tax compliance, and W-2 validation
Working knowledge of retirement and tax-deferred deduction structures, including 403(b) and 457 plans
Experience preparing payroll reporting data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll administration, including payrolls ranging from approximately 101 to 500 employees
Hands-on experience with ADP Workforce Now and payroll reporting tools
Ability to interpret payroll data, document procedures clearly, and provide effective training or support to end users

Job Responsibility

Conduct quarterly payroll tax balancing activities to confirm accurate reporting across federal, state, Medicare, and local tax categories
Analyze payroll outcomes from gross pay through net pay, research variances, and resolve issues tied to taxes, deductions, and employee records
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable earnings, pre-tax deductions, benefits, retirement contributions, and imputed income, and address discrepancies before forms are issued
Prepare and validate payroll data needed for state and federal reporting submissions, and resolve file errors to support on-time acceptance
Collaborate with district payroll teams during quarter-end and year-end close to support reconciliations, corrections, and adjustment entries
Deliver process guidance, documentation support, and training sessions to help payroll teams follow accurate reconciliation practices
Monitor deduction configurations for retirement and tax-advantaged plans, including 403(b) and 457 arrangements, and assist with correction efforts when needed
Review overtime calculations for compliance with applicable agreements and payroll rules
Support the onboarding of additional districts by developing repeatable workflows and clear documentation for ongoing payroll operations

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Payroll Tax Administrator (Accounts Payable)

Robert Half has partnered with a well-respected local company to locate a Payrol...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Payroll or Accounts Payable experience
QuickBooks and ability to learn other software
Journal Entries
Strong Reconciliation Skills
Advanced Excel skills

What we offer

medical plan
vision
dental
FSA
HSA
Group Life Insurance
401k with match
paid vacation and holidays

Fulltime

Senior Payroll Tax Administrator

Our client, a high-growth global organization, is seeking a Senior Payroll Tax A...

Location

United States , Pasadena

Salary:

80000.00 - 120000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

Hands-on, in-depth experience with ADP SmartCompliance (must be technical and active in the system)
3+ years of experience managing payroll tax compliance across nearly all U.S. states (40-50 ideally)
Experience supporting payroll tax compliance for multiple EINs at once
Strong understanding of federal, state, and local payroll tax laws
Experience supporting large, complex organizations is strongly preferred

Job Responsibility

Manage end-to-end payroll tax compliance across 48–50 U.S. states
Oversee payroll tax filings, reconciliations, amendments, and tax tracers
Serve as a subject matter expert for payroll tax compliance using ADP SmartCompliance
Maintain and update tax setups within ADP, including new state and local jurisdiction registrations
Support payroll tax compliance for multiple EINs simultaneously
Partner with HR, Payroll, Finance, and external agencies to resolve tax-related issues
Stay current on federal, state, and local payroll tax regulations and ensure ongoing compliance

Fulltime

Payroll Administrator

We are looking for an experienced Payroll Administrator to support a high-volume...

Location

United States , Troy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll administration experience in a high-volume environment
Proven background processing full-cycle payroll for employee populations ranging from several hundred to 1,000 employees
Experience handling multi-state payroll and maintaining payroll compliance across jurisdictions
Hands-on experience with UKG highly prefered
Strong Excel skills, including pivot tables, lookups, and working with payroll data imports and exports
Ability to manage union payroll matters with accuracy and discretion
Comfortable working independently and shifting between priorities in a busy, deadline-driven setting

Job Responsibility

Process full-cycle payroll for a large employee population across weekly and semi-monthly schedules, ensuring timely and accurate pay distribution
Administer payroll for both hourly and salaried employees, including a union employee group that may require prompt handling of contract-related payments and supporting information
Review payroll data for completeness and accuracy, resolve discrepancies, and respond to payroll issues in a timely manner
Manage multi-state payroll activities while maintaining compliance with applicable wage, tax, and reporting requirements
Use Excel functions such as pivot tables and lookups to analyze payroll data and support file imports and exports
Work independently to balance recurring payroll tasks with urgent requests in a fast-paced manufacturing environment
Assist with payroll training and operational readiness so processes are well established ahead of upcoming organizational timelines
Partner with internal stakeholders to provide payroll-related reporting, documentation, and audit support as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to join an automotive...

Location

United States , North Charleston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous office-based administrative experience, with hands-on exposure to payroll processing and HR support functions
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with the ability to manage routine documentation and reporting tasks efficiently
Strong attention to detail and the ability to work accurately with confidential employee, payroll, and benefits information
Ability to balance multiple assignments, stay organized in a busy environment, and meet established deadlines and procedures
Quick aptitude for learning new software platforms, including payroll systems such as Paycom
Working knowledge of payroll practices, basic accounting concepts, and employment-related compliance requirements
Detail-oriented, dependable, and experienced in teamwork, communication, and day-to-day office responsibilities

Job Responsibility

Process payroll information by gathering and validating time, earnings, commissions, bonuses, tax withholdings, and employee benefit deductions from source records
Update employee payroll records to reflect status changes such as compensation adjustments, departmental moves, promotions, benefit elections, and tax-related updates
Audit payroll entries for accuracy, resolve discrepancies, and maintain organized records that support timely payroll completion
Prepare requested paychecks and generate recurring reports covering earnings, deductions, and tax-related payroll activity
Complete and maintain employee onboarding and separation documentation, including associated personnel records and compliance files
Track vacation and sick leave balances while keeping employee data current for setup, benefits classification, and payroll compliance purposes
Support HR administration by explaining workplace policies, answering employee questions related to pay and benefits, and assisting with benefit enrollment and open enrollment activities
Coordinate administrative aspects of workers’ compensation and unemployment responses by filing required documents, maintaining records, and communicating with external agencies in a timely manner

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Payroll Administrator

We are looking for a Payroll Administrator to oversee payroll operations for a l...

Location

United States , Durham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll experience in a detail-oriented setting
Proven ability to run full-cycle payroll independently with minimal supervision
Experience processing payroll for employee populations of 500 or more
Strong background managing payroll across multiple states
Knowledge of complex payroll structures and related compliance considerations
Hands-on experience with UKG Pro or UKG Ready
Familiarity with 401(k) payroll administration
Ability to work effectively in a fast-paced environment and address payroll issues as they arise

Job Responsibility

Manage the complete payroll cycle independently, serving as the primary point of ownership for payroll operations
Process bi-weekly payroll for a workforce of more than 600 employees with a strong focus on accuracy and timeliness
Administer payroll activities across 19 states while maintaining compliance with applicable wage and tax regulations
Calculate and process multiple forms of compensation, including hourly pay, salaries, bonuses, per diem payments, and travel reimbursements
Support retirement plan-related payroll activities, including coordination for 401(k) administration
Investigate and resolve payroll discrepancies, employee inquiries, and complex pay issues in a timely manner
Partner with internal departments and stakeholders to validate payroll data, improve accuracy, and support compliance requirements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Administrator

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience handling payroll processing and reconciliation in a multi-entity, multi-site, or district-based environment
Strong background in quarterly and year-end payroll balancing, including tax reconciliation, adjustment review, and W-2 validation
Working knowledge of payroll compliance requirements affecting retirement deductions and tax-sheltered plans such as 403(b) and 457 programs
Experience preparing, validating, or transferring payroll information for state and federal reporting submissions
Proficiency with full-cycle payroll administration, including multi-state payroll processing for employee populations ranging from approximately 101 to 500 employees
Hands-on experience using ADP Workforce Now and related payroll reporting tools
Strong analytical skills with the ability to investigate discrepancies, maintain clear documentation, and communicate findings effectively
Ability to train and support payroll users while managing deadlines in a detail-driven environment

Job Responsibility

Conduct quarterly payroll balancing activities by reviewing tax withholdings, wage calculations, and deduction reporting to confirm accurate federal, state, Medicare, and local reporting
Analyze payroll results from gross pay through net pay, identify inconsistencies in payroll registers and deduction reports, and coordinate corrective action when issues are found
Manage year-end payroll review processes, including adjustment validation and proper treatment of prior-quarter and current-quarter corrections
Examine W-2 data across all applicable earnings, benefits, retirement contributions, and imputed income fields to ensure forms are accurate before final release
Support state and federal payroll filing preparation by organizing submission data, validating required formats, and resolving transmission errors to meet reporting deadlines
Work closely with district payroll staff during quarter-end and year-end close activities, providing guidance on reconciliations, adjustments, and payroll best practices
Create and deliver process documentation, walkthroughs, and training sessions to improve consistency and understanding of payroll reconciliation procedures
Review payroll deduction configurations for retirement and tax-advantaged plans, confirm contribution limits, and assist with correction activity when exceptions occur
Verify overtime calculations align with applicable agreements and organizational payroll rules, and investigate any variances requiring follow-up
Assist with expanding payroll support to additional districts by developing scalable workflows, reference materials, and operational documentation

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Payroll Tax Administrator

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