Payroll Tax Administrator Job at Robert Half (Downey)

Payroll Tax Administrator

We are looking for a Payroll Tax Administrator to support complex payroll tax op...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in payroll processing and reconciliation within a multi-entity, multi-site, or district-based environment
Strong background in quarter-end and year-end payroll balancing, payroll tax review, and W-2 validation
Working knowledge of multi-state payroll practices, payroll tax compliance, and retirement deduction structures such as 403(b) and 457 plans
Experience preparing payroll data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll operations and payroll systems such as ADP Workforce Now
Ability to interpret payroll calculations, investigate discrepancies, and document findings clearly
Strong communication skills with experience supporting end users, facilitating training, and partnering with payroll stakeholders

Job Responsibility

Conduct quarterly payroll tax balancing to confirm accurate federal, state, Medicare, and local tax reporting across payroll records
Analyze gross-to-net results, payroll registers, and deduction activity to identify variances and resolve reconciliation issues
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable and non-taxable earnings, benefits, retirement deductions, and imputed income, before final issuance
Work with payroll teams to research discrepancies, process corrections, and support accurate year-end reporting outcomes
Prepare and validate payroll reporting information for state and federal submission files and address filing errors to support timely acceptance
Provide guidance to district payroll teams during quarterly close and year-end processing, including adjustment review and reconciliation support
Deliver process walkthroughs, maintain clear documentation, and lead training sessions that strengthen payroll reconciliation practices
Review deduction configurations for retirement and tax-advantaged plans, monitor contribution limits, and assist with corrective actions when needed
Support the expansion of payroll operations for additional districts by helping develop scalable procedures, documentation, and ongoing support workflows

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Payroll Tax Administrator

We are looking for an experienced Payroll Tax Administrator to support complex p...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll processing and reconciliation experience in a multi-entity, district, or similarly complex environment
Strong background in quarter-end and year-end payroll balancing, payroll tax compliance, and W-2 validation
Working knowledge of retirement and tax-deferred deduction structures, including 403(b) and 457 plans
Experience preparing payroll reporting data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll administration, including payrolls ranging from approximately 101 to 500 employees
Hands-on experience with ADP Workforce Now and payroll reporting tools
Ability to interpret payroll data, document procedures clearly, and provide effective training or support to end users

Job Responsibility

Conduct quarterly payroll tax balancing activities to confirm accurate reporting across federal, state, Medicare, and local tax categories
Analyze payroll outcomes from gross pay through net pay, research variances, and resolve issues tied to taxes, deductions, and employee records
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable earnings, pre-tax deductions, benefits, retirement contributions, and imputed income, and address discrepancies before forms are issued
Prepare and validate payroll data needed for state and federal reporting submissions, and resolve file errors to support on-time acceptance
Collaborate with district payroll teams during quarter-end and year-end close to support reconciliations, corrections, and adjustment entries
Deliver process guidance, documentation support, and training sessions to help payroll teams follow accurate reconciliation practices
Monitor deduction configurations for retirement and tax-advantaged plans, including 403(b) and 457 arrangements, and assist with correction efforts when needed
Review overtime calculations for compliance with applicable agreements and payroll rules
Support the onboarding of additional districts by developing repeatable workflows and clear documentation for ongoing payroll operations

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Payroll Tax Administrator

This long-term contract position is ideal for someone with extensive experience ...

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in payroll processing and reconciliation, preferably in a multi-entity or district environment
Expertise in quarterly and year-end payroll balancing, W-2 verification, and tax compliance
Familiarity with retirement deduction structures, including 403(b) and 457 plans
Proficiency in preparing payroll data for state and federal filings, with a strong understanding of compliance requirements
Advanced analytical skills with the ability to identify and resolve payroll discrepancies efficiently
Excellent documentation and organizational skills, with experience in training end users on payroll processes
Knowledge of multi-state payroll operations and full-cycle payroll management
Hands-on experience with ADP Workforce Now or similar payroll systems

Job Responsibility

Conduct thorough quarterly reconciliations to ensure payroll tax reporting accuracy across federal, state, Medicare, and local entities
Verify gross-to-net payroll calculations and investigate discrepancies in deduction reports
Review and manage year-end adjustments to ensure compliance with organizational guidelines
Reconcile W-2 forms, ensuring accuracy in taxable and non-taxable wages, deductions, benefits, and imputed income
Resolve discrepancies in W-2 data prior to finalization and collaborate with district payroll teams for corrections
Prepare and validate payroll data for state and federal filings, troubleshooting submission errors to meet deadlines
Provide training and support to district payroll teams on reconciliation processes, year-end closures, and adjustment entries
Oversee payroll deduction setups for compliance with retirement plans and organizational policies, ensuring accurate cap reviews
Audit overtime calculations to ensure adherence to bargaining agreements and organizational standards
Assist in onboarding new districts into organizational systems, creating scalable documentation and workflows for long-term support

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Payroll Tax Administrator (Accounts Payable)

Robert Half has partnered with a well-respected local company to locate a Payrol...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Payroll or Accounts Payable experience
QuickBooks and ability to learn other software
Journal Entries
Strong Reconciliation Skills
Advanced Excel skills

What we offer

medical plan
vision
dental
FSA
HSA
Group Life Insurance
401k with match
paid vacation and holidays

Fulltime

Senior Payroll Tax Administrator

Our client, a high-growth global organization, is seeking a Senior Payroll Tax A...

Location

United States , Pasadena

Salary:

80000.00 - 120000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

Hands-on, in-depth experience with ADP SmartCompliance (must be technical and active in the system)
3+ years of experience managing payroll tax compliance across nearly all U.S. states (40-50 ideally)
Experience supporting payroll tax compliance for multiple EINs at once
Strong understanding of federal, state, and local payroll tax laws
Experience supporting large, complex organizations is strongly preferred

Job Responsibility

Manage end-to-end payroll tax compliance across 48–50 U.S. states
Oversee payroll tax filings, reconciliations, amendments, and tax tracers
Serve as a subject matter expert for payroll tax compliance using ADP SmartCompliance
Maintain and update tax setups within ADP, including new state and local jurisdiction registrations
Support payroll tax compliance for multiple EINs simultaneously
Partner with HR, Payroll, Finance, and external agencies to resolve tax-related issues
Stay current on federal, state, and local payroll tax regulations and ensure ongoing compliance

Fulltime

New

Payroll Administrator

Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to sup...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience managing full-cycle payroll administration
Proven background processing multi-state payroll with accuracy and consistency
Experience supporting payroll for employee populations ranging from approximately 101 to 500 employees
Hands-on proficiency with Paycom for payroll processing and record maintenance
Solid understanding of payroll taxes, deductions, garnishments, and applicable compliance requirements
Strong reconciliation and problem-solving skills, with the ability to identify and correct discrepancies
Ability to work effectively with accounting, human resources, and employees in a fast-paced setting

Job Responsibility

Manage bi-weekly payroll processing from start to finish using Paycom, ensuring employees are paid correctly and on time
Update and maintain payroll information for new employees, departures, pay adjustments, benefit deductions, and tax elections
Monitor payroll practices for compliance with federal, state, and local wage and tax requirements across multiple jurisdictions
Reconcile payroll records, tax filings, and related general ledger entries to support accurate financial reporting
Investigate payroll variances and respond to employee questions to resolve issues in a timely manner
Oversee garnishments, wage orders, and other required deductions with accuracy and confidentiality
Produce payroll-related reports for finance, human resources, and leadership as needed
Support month-end and year-end payroll activities, including reconciliations and preparation of annual wage statements
Provide documentation and payroll support during internal and external audit requests
Recommend and implement improvements that strengthen payroll accuracy, controls, and operational efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Payroll Administrator

Robert Half is looking for Payroll Administrators to assist with frequent needs ...

Location

United States , Clackamas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Degree in business or accounting preferred
Proven experience in a payroll position in a fast-paced environment required
Strong knowledge of tax and wage laws
Good understanding of the common fiscal procedures
Strong computer literacy including Microsoft Office applications
Able to work effectively with minimal supervision

Job Responsibility

Process payroll for employees in the organization
Maintain personnel database regarding salaries
Manage organization budget and expenses
Report to department supervisor regarding daily activities and issues
Work directly with clients to achieve organization goals as required
Address and resolve employee complaints relating to the payroll system
Work with company database programs to process payroll
Prepare reports to relevant departments about payroll, company budget and expense

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Sr. Payroll & Tax Analyst

We are looking for an interim Sr. Payroll & Tax Analyst to support accurate payr...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience in payroll, accounting, finance, or a related area
At least 5 years of experience handling end-to-end payroll operations and multi-state payroll tax compliance
Minimum of 2 years of hands-on experience with Workday Payroll and ADP tax services or comparable payroll tax platforms
Strong knowledge of federal, state, and local payroll tax rules, filings, and remittance requirements
Advanced Excel capabilities, including the ability to analyze payroll data using functions such as lookups and pivot tables
Proven ability to solve problems, evaluate discrepancies, and produce accurate results in a deadline-driven environment
Experience supporting payroll controls, reconciliations, audits, or compliance-focused reporting activities

Job Responsibility

Manage full-cycle biweekly payroll processing for a large employee population, ensuring all regular and non-routine payments are completed correctly and on schedule
Maintain payroll records, pay elements, deductions, and system settings to support accurate processing and compliance with company policies and regulations
Review and coordinate payroll-related funding activities, including employee payments and remittances to benefit providers and other third parties
Work with finance partners on payroll accounting tasks such as journal entries, accruals, reconciliations, and month-end close support
Oversee multi-state payroll tax administration, including account setup and closure, tax withholding accuracy, timely payments, and review of federal, state, and local filings prepared by vendors
Investigate and resolve payroll tax notices by researching discrepancies, preparing reconciliations, and communicating with applicable agencies or service providers
Support year-end payroll activities by validating wage and tax data and assisting with required employee tax form distribution
Conduct audits and detailed reviews of payroll, benefits, and liability accounts to identify issues, enhance accuracy, and maintain audit readiness
Partner with HR, Accounting, Tax, Legal, and external vendors to address payroll questions, interpret tax treatment, and contribute to special projects and process improvements

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO) up to 13 days per calendar year
up to 10 paid holidays per calendar year

Fulltime

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