Payroll Tax Administrator Job at Robert Half (Downey)

Job Description

We are looking for a Payroll Tax Administrator to support complex payroll tax operations and reconciliation activities for a long-term contract assignment based in Downey, California. This role focuses on ensuring accurate quarter-end and year-end payroll balancing, validating tax reporting details, and helping maintain compliance across multiple payroll entities. The ideal candidate brings strong analytical judgment, hands-on payroll tax expertise, and the ability to collaborate with payroll teams on reporting, corrections, and filing readiness.

Job Responsibility

Conduct quarterly payroll tax balancing to confirm accurate federal, state, Medicare, and local tax reporting across payroll records
Analyze gross-to-net results, payroll registers, and deduction activity to identify variances and resolve reconciliation issues
Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods
Examine W-2 wage and tax data, including taxable and non-taxable earnings, benefits, retirement deductions, and imputed income, before final issuance
Work with payroll teams to research discrepancies, process corrections, and support accurate year-end reporting outcomes
Prepare and validate payroll reporting information for state and federal submission files and address filing errors to support timely acceptance
Provide guidance to district payroll teams during quarterly close and year-end processing, including adjustment review and reconciliation support
Deliver process walkthroughs, maintain clear documentation, and lead training sessions that strengthen payroll reconciliation practices
Review deduction configurations for retirement and tax-advantaged plans, monitor contribution limits, and assist with corrective actions when needed
Support the expansion of payroll operations for additional districts by helping develop scalable procedures, documentation, and ongoing support workflows

Requirements

At least 5 years of experience in payroll processing and reconciliation within a multi-entity, multi-site, or district-based environment
Strong background in quarter-end and year-end payroll balancing, payroll tax review, and W-2 validation
Working knowledge of multi-state payroll practices, payroll tax compliance, and retirement deduction structures such as 403(b) and 457 plans
Experience preparing payroll data for state and federal filings and resolving submission issues
Proficiency with full-cycle payroll operations and payroll systems such as ADP Workforce Now
Ability to interpret payroll calculations, investigate discrepancies, and document findings clearly
Strong communication skills with experience supporting end users, facilitating training, and partnering with payroll stakeholders

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Robert Half - All Job Offers

Select Country

Payroll Tax Administrator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Payroll Tax Administrator

Payroll Administrator

Junior Payroll Administrator

Payroll Administrator

Payroll Administrator

Payroll Administrator

Payroll Administrator

Payroll Administrator

Payroll Administrator

Our AI answers in your language