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Payroll Tax Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Downey

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly skilled Payroll Tax Administrator to join our team in Downey, California. In this role, you will oversee complex payroll tax processes, including reconciliation, verification, and compliance with state and federal regulations. This is a long-term contract position requiring expertise in payroll systems, tax filings, and employee deductions.

Job Responsibility:

  • Conduct thorough quarterly payroll tax reconciliations to ensure accurate reporting for federal, state, Medicare, and local taxes
  • Investigate and resolve discrepancies in gross-to-net calculations and payroll deduction reports
  • Review year-end adjustments to confirm proper application across prior and current quarters
  • Reconcile W-2 forms, verifying all taxable and non-taxable wages, deductions, benefits, and imputed income
  • Coordinate with payroll teams to identify discrepancies and implement necessary corrections before W-2 finalization
  • Prepare and validate payroll data for state and federal filings while addressing submission errors to ensure timely acceptance
  • Collaborate with district payroll teams to support quarterly reviews, year-end closure, and adjustment processes
  • Deliver training sessions and documentation walkthroughs to enhance reconciliation procedures
  • Monitor deduction setups for compliance with retirement plans and organizational guidelines, including 403(b) and 457 plans
  • Verify overtime calculations in accordance with labor agreements and organizational policies

Requirements:

  • At least 5 years of experience in payroll processing and reconciliation within a multi-entity or district environment
  • Proven expertise in year-end and quarterly payroll balancing, W-2 verification, and tax compliance
  • Familiarity with organizational regulations and retirement deduction plans such as 403(b) and 457
  • Demonstrated ability to prepare and transfer payroll data for state and federal filings
  • Strong analytical skills with experience in resolving payroll discrepancies and balancing reports
  • Proficiency in payroll software, including ADP Workforce Now
  • Excellent documentation and training skills to support end users effectively
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 03, 2026

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