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Robert Half Logo Robert Half · Finance

Payroll Supervisor/Manager/Director

United States, Pasadena Employment contract · Job Posted June 28, 2026
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Job Description

We are looking for an experienced payroll leader to guide enterprise payroll operations and strengthen the processes that support a growing organization in Pasadena, California. This role will oversee end-to-end payroll administration, ensure compliance with wage and tax regulations, and build scalable practices that improve accuracy, efficiency, and financial alignment. The ideal candidate brings deep expertise in certified payroll, prevailing wage requirements, and multi-state payroll environments, along with the leadership skills to partner effectively across finance, human resources, legal, and technology teams.

Job Responsibility

  • Set the direction for the payroll function by defining priorities, performance goals, and operating plans that support broader business objectives
  • Oversee complete payroll processing for a large employee population, ensuring employees are paid correctly and on schedule while meeting applicable legal and contractual obligations
  • Lead payroll-related projects, including process redesign, system enhancements, and automation efforts in partnership with HR, IT, Legal, and Finance
  • Act as the organization’s primary authority on payroll operations, certified payroll reporting, prevailing wage rules, and labor compliance matters
  • Maintain payroll policies, procedural documentation, and governance standards so they remain current with regulatory changes and internal expectations
  • Direct payroll tax activities such as reconciliations, return filings, year-end reporting, W-2 distribution, and the accurate remittance of deductions and benefits
  • Manage wage garnishments, tax withholding requirements, and payroll interfaces involving state agencies and other external entities
  • Establish and monitor internal controls that protect confidential employee data, support accurate reconciliations, and reduce operational risk
  • Track service levels, error trends, and other key metrics to identify improvement opportunities and maintain a high standard of payroll performance
  • Work closely with finance and legal partners to investigate discrepancies, resolve reconciling items, and ensure payroll-related accounting records remain accurate

Requirements

  • 10+ years of payroll leadership experience, including hands-on oversight of full-cycle in-house payroll operations
  • Strong background managing multi-state and multi-site payroll, ideally for organizations with more than 500 employees
  • Demonstrated expertise in certified payroll, prevailing wage reporting, and compliance with federal, state, and local labor requirements
  • Experience with ADP Workforce Now and advanced proficiency in Excel, Word, PowerPoint, and Google Workspace
  • Solid understanding of accounting principles, including general ledger activity, accruals, compensation administration, and benefits-related payroll impacts
  • Proven ability to evaluate workflows, recommend technology improvements, and implement scalable solutions that increase efficiency and accuracy
  • Excellent communication and stakeholder management skills, with the ability to influence decisions across departments and interact professionally with unions and government agencies
  • Strong judgment, discretion, and leadership capability in fast-paced environments that require accuracy, confidentiality, and timely execution

What we offer

  • Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
  • 401(k) plan (for contract/temporary professionals)
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