Payroll Specialist Job at Robert Half (San Diego)

New

Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to join a software compa...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in payroll, with strong exposure to payroll tax reporting and filing
Demonstrated knowledge of multi-state payroll tax requirements and quarterly tax processes
Hands-on experience using Gusto for payroll administration or payroll tax activities
Strong understanding of payroll compliance standards and reporting accuracy requirements
Ability to review detailed payroll data, identify discrepancies, and resolve issues efficiently
Strong organizational skills with the ability to manage deadlines in a fast-paced contract assignment
Effective communication skills and the ability to collaborate with cross-functional teams

Job Responsibility

Manage payroll tax reporting activities for quarterly deadlines, ensuring complete and accurate submission of required filings
Prepare, review, and submit payroll tax documents across multiple states in compliance with applicable regulations
Use Gusto to process payroll-related tax tasks, validate data, and resolve reporting discrepancies
Reconcile payroll tax balances and investigate variances to support accurate financial and compliance records
Partner with HR and Operations stakeholders to gather payroll information and maintain alignment on tax-related deliverables
Monitor filing timelines and help ensure all payroll tax obligations are completed within established deadlines
Research and address payroll tax issues, including notices, exceptions, and reporting inconsistencies
Support project-based payroll tax initiatives tied to first-quarter reporting requirements

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

New

Payroll Specialist

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience processing payroll is required
Hands-on knowledge of full-cycle payroll and multi-state payroll practices is strongly preferred
Experience working with payroll platforms such as ADP Workforce Now, UKG Ready, or UKG Pro is beneficial
Proven ability to manage garnishments, including accurate deduction setup and calculation review
Strong attention to detail with the ability to identify and resolve payroll discrepancies
Solid Excel skills are needed for reporting, reconciliation, and day-to-day payroll analysis
Ability to assist with payroll audits, reporting, and record maintenance in a fast-paced environment

Job Responsibility

Process payroll activities accurately and help ensure each payroll cycle is balanced and completed on time
Partner with team members to reconcile payroll results, review discrepancies, and generate supporting reports
Conduct routine payroll audits to confirm accuracy, compliance, and consistency across records
Administer employee garnishments and verify that related calculations and deductions are handled correctly
Prepare and review payroll pre-register information prior to final processing
Maintain employee data in payroll and HR systems, including updates related to new hires, tax changes, reporting relationships, and document records
Provide system support for finance-related tasks such as creating purchase orders tied to invoicing needs
Preserve organized payroll documentation and support data integrity across connected systems

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Payroll Specialist

Our client in the technology industry is seeking a detail-oriented Payroll Speci...

Location

Del Mar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of payroll experience
Knowledge of payroll processes, tax withholdings, deductions, and wage laws
Experience with payroll systems such as ADP, Workday, Paychex, UKG, or similar platforms
Proficiency in Microsoft Excel
Strong attention to detail, confidentiality, and organizational skills
Excellent communication and problem-solving abilities

Job Responsibility

Process payroll accurately and on schedule for hourly and salaried employees
Review timekeeping records and ensure payroll data is complete and accurate
Maintain payroll records, deductions, garnishments, and tax withholdings
Respond to employee questions related to payroll, pay statements, and deductions
Reconcile payroll reports and support general ledger entries related to payroll
Assist with payroll tax filings, year-end processing, and compliance reporting
Coordinate with human resources and accounting teams on employee changes and payroll updates
Support audits and ensure compliance with company policies and applicable regulations
Identify and help implement process improvements to increase payroll efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Payroll Specialist

Are you an experienced payroll professional looking to take the next step in you...

Location

Canada , Guelph

Salary:

65000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

August 03, 2026

Requirements

Strong, hands-on experience with the Payworks platform for end-to-end payroll management
Practical familiarity or working knowledge of NetSuite ERP software within a financial setting is a strong asset
Advanced proficiency in Microsoft Office applications, with an emphasis on Excel, Word, and Outlook
Exceptional attention to detail alongside robust, analytical problem-solving capabilities
Demonstrated knowledge of Ontario provincial payroll regulations, remittances, and employment standards
Proven ability to handle, process, and maintain absolute confidentiality regarding sensitive corporate data
Strong organizational capability to manage strict bi-weekly processing deadlines across multiple company structures simultaneously

Job Responsibility

Oversee and execute full-cycle, bi-weekly payroll processing for approximately 100 salaried and hourly non-unionized employees across two separate company entities
Manage system data entry, tracking, and calculations seamlessly utilizing both Payworks and NetSuite ERP software
Reconcile payroll-related general ledger accounts on a monthly basis, working in direct alignment with the Controller to ensure complete financial accuracy
Prepare, verify, and issue year-end tax forms, including T4s, ensuring timely compliance and submission to the Canada Revenue Agency (CRA)
Execute the accurate and timely monthly remittance of EHT, EI, CPP, provincial tax deductions, and WSIB premiums
Maintain up-to-date, highly confidential digital and physical employee personnel files and payroll documentation
Respond promptly, clearly, and professionally to internal employee inquiries regarding pay stubs, deductions, and banking information
Troubleshoot payroll software anomalies and problem-solve complex variance reports with consistent, reliable results
Stay fully aligned with changing federal and provincial employment standards, legislation, and regulations to guarantee corporate compliance
Support the broader finance & accounting team with ad-hoc administrative duties, tracking, and basic job costing support as required

What we offer

Competitive annual wage structured at $65,000.00 per year, with flexibility based on experience
Comprehensive corporate medical benefits package including Medical, Dental, and Vision care through Green Shield Canada
Extended health care protection, Life Insurance, and AD&D coverage plans
Generous Employer-Contributed RRSP program, providing retirement security without requiring mandatory employee contributions
Direct participation in the company’s corporate profit-sharing initiatives
Casual dress code environment to ensure daily comfort in the office setting
Vibrant, welcoming, and collaborative team atmosphere within an industry-leading mechanical firm
Secure, accessible on-site parking provided for all full-time team members

Fulltime

New

Payroll Specialist

We are looking for a Payroll Specialist to join a hotel organization in San Dieg...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of hands-on payroll processing experience
Experience supporting full-cycle payroll, preferably in environments with high employee volume
Familiarity with multi-state payroll practices and applicable wage and hour requirements
Experience using Paycom or a comparable payroll platform
Intermediate Excel skills, including the ability to work with formulas, VLOOKUPs, and Pivot Tables
Strong organizational skills, careful attention to detail, and the ability to handle confidential information responsibly
Associate degree, payroll certification, or an equivalent combination of education and relevant experience
Bilingual English and Spanish communication skills are preferred

Job Responsibility

Manage end-to-end biweekly payroll processing, including off-cycle payments and manual checks when required
Review employee time entries, identify exceptions, and work with managers or employees to correct missed or inaccurate punches before payroll is finalized
Research payroll variances, make necessary corrections, and handle adjustments such as final wages, supplemental pay, and other earning changes
Maintain organized payroll files and employee documentation, ensuring records are complete, accurate, and properly stored in digital systems
Administer additional earnings such as service charges, bonuses, commissions, incentives, and other payroll-related payments
Prepare recurring payroll reports, support reconciliations, and assist with internal reviews and audit activities
Coordinate year-end payroll tasks, including W-2 distribution support and responses to employment verification requests
Contribute to payroll data accuracy, system updates, compliance tracking, and special projects tied to payroll operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation and benefits

Fulltime

New

Payroll Specialist

Our client is seeking a skilled Payroll Specialist to support high-volume payrol...

Location

United States , Livermore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, HR, or related field (or equivalent experience)
Minimum 3 years of payroll experience, including exposure to union payroll
Hands-on experience with UKG Time & Attendance (Kronos) (REQUIRED)
Hands-on experience with SAP SuccessFactors Employee Central Payroll (preferred)
Experience supporting both union and corporate payroll environments
Working knowledge of payroll regulations and wage and hour laws
Immediate to advanced Excel proficiency, including complex formulas, pivot tables, reconciliations, and payroll analysis
Strong knowledge of payroll compliance, wage and hour laws, and best practices
High attention to detail with the ability to manage multiple priorities and meet strict deadlines

Job Responsibility

Process payroll transactions for hourly and salaried employees, including union and non-union populations
Review and validate payroll data such as time entries, pay changes, deductions, and earnings
Support payroll cycles, including off-cycle and manual check processing
Assist in calculating overtime, shift differentials, and union-specific pay rules
Ensure payroll data is accurate and compliant with federal, state, and local regulations
Apply collective bargaining agreements (CBAs) to payroll processing with guidance from Payroll Lead
Assist with payroll audits, reconciliations, and error resolution
Help maintain payroll records and documentation in accordance with company policies
Utilize SAP SuccessFactors EC Payroll for payroll processing and data management
Support data validation between payroll and timekeeping systems (e.g., UKG/Kronos)

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays (up to 10 paid holidays per calendar year)
Choice Time Off (CTO) (up to 13 days per calendar year pro-rated based on hours worked per week)
free online training

Fulltime

New

Payroll Specialist

We are looking for an experienced Payroll Specialist to join our team in Houston...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience managing payroll in a high-volume environment
Demonstrated expertise in full cycle payroll processing
Hands-on experience handling payroll across multiple states
Background supporting payroll for employee populations exceeding 700 workers
Proficiency with UKG Pro, UKG Ready, and Kronos
Strong knowledge of payroll compliance, tax practices, and recordkeeping standards
High attention to detail with the ability to meet deadlines in a fast-paced setting

Job Responsibility

Process complete payroll cycles for a workforce of more than 700 employees, ensuring accurate and timely payments
Administer multi-state payroll activities in compliance with federal, state, and local wage and tax requirements
Review payroll data for accuracy, resolve discrepancies, and make necessary adjustments before final submission
Maintain payroll records, earnings, deductions, and tax information in accordance with company policy and regulatory standards
Utilize payroll platforms such as UKG/Kronos to support daily payroll operations and reporting needs
Partner with internal teams to address payroll-related questions, investigate issues, and provide clear resolution
Reconcile payroll results and support audit readiness by preparing documentation and validating payroll outputs
Assist with payroll process improvements and support system-related updates or changes as needed within payroll operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Payroll Specialist

A growing healthcare organization in Carlsbad is seeking an experienced Payroll ...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of payroll processing experience
Healthcare, medical group, or multi-location payroll experience preferred
Experience with ADP Workforce Now, UKG, Workday, or Paycom preferred
Strong Excel skills including lookups and reporting functions
Knowledge of California payroll regulations
CPP certification is a plus

Job Responsibility

Process biweekly payroll for hourly, salaried, and shift-based employees
Audit timesheets, shift differentials, overtime, and leave balances
Maintain payroll records and employee earnings information
Process payroll adjustments, bonuses, retroactive payments, and deductions
Reconcile payroll reports and identify discrepancies before payroll submission
Ensure compliance with wage and hour laws, payroll tax regulations, and company policies
Assist with payroll tax reporting and year-end processing activities
Support internal and external payroll audits
Maintain confidentiality of payroll and employee information
Respond to employee payroll inquiries professionally and promptly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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