CrawlJobs Logo

Payroll Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Chicago

Category Icon
Category:
IT - Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

85000.00 - 95000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

Our client is undergoing a major payroll transformation and is seeking a highly analytical, self-sufficient payroll professional to help stabilize and improve U.S. payroll operations. This is a critical hire for a team in transition, with an immediate need for someone who can step in, assess current processes, and drive payroll accuracy and compliance with minimal training. This is not a payroll data entry role. The ideal candidate will bring recent, hands-on experience with ADP Workforce Now (WFN), strong systems aptitude, advanced Excel skills, and the ability to identify issues, improve workflows, and support a broader payroll modernization effort.

Job Responsibility:

  • Process end-to-end payroll for a workforce of more than 500 employees, ensuring employees are paid accurately and on schedule
  • Administer payroll activities across multiple states while applying applicable wage, tax, and compliance requirements
  • Support and help streamline U.S. payroll operations during a period of transition
  • Ensure payroll processes align with tax compliance requirements and payroll regulations
  • Partner on payroll remediation efforts tied to audit findings, tax notices, and compliance gaps
  • Work across payroll systems including ADP Workforce Now, UKG, SAP, and SAP SuccessFactors
  • Analyze payroll data for accuracy, trends, discrepancies, and process improvement opportunities
  • Use advanced Excel functions to transform, validate, and reconcile payroll data
  • Support union payroll considerations and multi-state payroll compliance
  • Quickly learn new systems and adapt to changing processes and priorities
  • Help create structure and stability within a team that is evolving rapidly

Requirements:

  • Recent ADP Workforce Now (WFN) experience required — must be hands-on within the last 2 years
  • Advanced Excel skills, including pivot tables and VLOOKUPs
  • Strong analytical thinking skills with the ability to investigate issues and improve processes
  • Experience with UKG, SAP, and SAP SuccessFactors
  • Strong knowledge of payroll tax compliance and payroll laws
  • Experience supporting payroll in Pennsylvania and California highly preferred
  • Exposure to union payroll environments
  • Ability to work independently without extensive training
  • Highly organized, detail-oriented, and comfortable in a fast-paced environment
  • Experience helping teams through system changes, process improvement, or payroll clean-up efforts

Nice to have:

  • Experience supporting payroll in Pennsylvania and California highly preferred
  • Exposure to union payroll environments
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
Remote work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Payroll Specialist

Payroll Specialist

A healthcare organization in the Twin Cities metro is seeking a detail-oriented ...
Location
Location
United States , Bloomington
Salary
Salary:
65000.00 - 75000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4+ years of relevant payroll experience (healthcare or multi-entity organizations a plus)
  • Strong understanding of payroll tax laws, garnishments, and benefit deductions
  • High school diploma or GED required
  • Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
  • Excellent attention to detail, critical thinking, and data entry skills
  • Experience handling payroll for employees in multiple states
  • Proficiency with payroll/timekeeping systems
  • experience with ADP or UKG a plus
  • Comfort navigating Excel and using it to support efficiency
  • Strong communication and interpersonal skills
Job Responsibility
Job Responsibility
  • Ensure timely and precise payroll processing for multiple pay groups (bi-weekly, semi-monthly, and customized cycles)
  • Maintain accurate employee records and updates within the HRIS system
  • Perform wage calculations and apply adjustments (bonuses, deductions, garnishments, overtime, true-ups, and disability pay)
  • Validate and reconcile payroll entries against source data to ensure compliance and accuracy
  • Research and resolve payroll discrepancies, and serve as the go-to for payroll-related inquiries from staff and leadership
  • Monitor employee status changes including onboarding and terminations to determine appropriate compensation
  • Assist in quarterly and annual tax reporting (941s, W-2s, W-4s)
  • Stay informed of federal and state payroll regulations and compliance requirements
  • Support audits and provide internal reports to finance and leadership
  • Collaborate with team members to ensure cross-training and coverage of all payroll functions
What we offer
What we offer
  • Comprehensive health, dental, and vision insurance
  • 401(k) with employer match
  • Paid time off (vacation, sick, and holidays)
  • Employer-paid life and disability insurance
  • Opportunities for professional development
  • Hybrid work model following initial training period
  • Fulltime
Read More
Arrow Right

Payroll Specialist

Robert Half is seeking a Payroll Specialist with 2+ years of experience for thei...
Location
Location
United States , Ann Arbor
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of payroll experience
  • multi-state tax experience
  • strong attention to detail
  • fast and accurate data entry skills
  • proficiency with certified payroll and prevailing wages
  • working knowledge of ADP, Kronos, and Excel (VLOOKUPS and Pivot Tables)
Job Responsibility
Job Responsibility
  • Reconciling payroll related general ledger accounts and W-2 forms
  • reconciling federal, FICA, state, local and unemployment tax payments
  • preparing payments of periodic workers’ compensation payroll taxes
  • preparing journal entries and monthly payroll accruals
  • inputting information from timecards into in-house payroll systems
What we offer
What we offer
  • 40-hour work week
  • education reimbursements
  • opportunity to expand skill set within accounting and finance
  • exposure to new accounting software and industries
  • guaranteed 37.5 hours of pay between engagements
  • competitive benefits and salary
  • 2.5 weeks of CTO + 11 paid holidays
  • evolving referral and bonus programs
  • medical, vision, dental, life and disability insurance
  • 401(k) or deferred compensation plan
  • Fulltime
Read More
Arrow Right

Payroll Specialist

METKA ΑΤΕ, as a subsidiary of METLEN, has long-term experience in the infrastruc...
Location
Location
Greece
Salary
Salary:
Not provided
https://www.metlengroup.com Logo
Metlen Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in HR, with at least 3 years specializing in payroll in manufacturing or construction sector
  • In-depth knowledge of payroll legislation, tax systems, and compliance requirements
  • Bachelor's degree in Accounting, Finance, Human Resource Management, or a related field
  • A Master's degree (MSc or MBA) is considered an asset
  • Excellent organizational and time management skills with the ability to meet tight deadlines
  • Strong analytical and reporting skills with meticulous attention to detail
  • Proven experience in managing cross-functional projects with a solution-oriented mindset
  • High level of integrity and ability to handle confidential information with discretion
  • Comfortable working independently in a fast-paced environment
Job Responsibility
Job Responsibility
  • Manage end-to-end payroll processes for employees, ensuring compliance with local labor laws and tax regulations
  • Coordinate with payroll vendors and internal stakeholders to meet all payroll deadlines without delays
  • Lead and support payroll-related projects, collaborating across departments to achieve timely and successful execution
  • Continuously improve payroll processes by implementing best practices and driving automation where applicable
  • Collaborate with HR, Finance, and external partners to ensure seamless payroll operations
  • Prepare and deliver detailed payroll reports and analytics to senior management, ensuring transparency and regulatory alignment
  • Identify, analyze, and resolve payroll discrepancies or escalated issues by conducting root cause analysis and applying corrective measures
What we offer
What we offer
  • Competitive remuneration package
  • Group Health Insurance program
  • Discount on the household electricity bill
  • Pension Plan
  • Fulltime
Read More
Arrow Right

Payroll Specialist

We are seeking a skilled and detail-oriented Payroll Specialist to join our HR a...
Location
Location
United States , Kent, WA
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Payroll Specialist or similar role in payroll administration
  • In-depth knowledge of payroll software (e.g., ADP, Paychex, QuickBooks) and Microsoft Excel
  • Familiarity with payroll tax regulations and employment laws
  • High attention to detail and strong organizational skills
  • Ability to handle confidential and sensitive information with discretion
  • Strong problem-solving skills and ability to troubleshoot payroll discrepancies
  • Excellent communication skills, both written and verbal, with the ability to explain payroll-related information clearly to employees
  • Ability to work under pressure and meet deadlines in a fast-paced environment
  • Associate's degree in Accounting, Business, or related field preferred (or equivalent work experience)
  • CPP (Certified Payroll Professional) certification is a plus, but not required
Job Responsibility
Job Responsibility
  • Process weekly, bi-weekly, or monthly payroll for all employees in accordance with company policies and government regulations
  • Ensure accurate calculation of wages, commissions, bonuses, and overtime
  • Manage employee deductions, including taxes, benefits, retirement contributions, and garnishments
  • Reconcile payroll data to ensure accurate payroll entries
  • Maintain and update employee payroll records, including new hires, terminations, and changes in pay
  • Prepare and submit payroll tax filings, ensuring compliance with federal, state, and local tax regulations
  • Respond to employee inquiries regarding payroll-related questions and concerns
  • Prepare and distribute payroll reports to management, HR, and accounting teams as needed
  • Ensure compliance with labor laws and company policies, and stay up to date with changes in payroll-related regulations
  • Assist with year-end payroll activities, including tax form preparation (W-2s, 1099s)
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Payroll Specialist

We are offering an exciting opportunity for a Payroll Specialist in Houston, Tex...
Location
Location
United States , Houston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years experience in a payroll position
  • Proficiency in Full Cycle Payroll
  • Proficient in using Sage Intacct software
  • Experience in handling Multi-state Payroll
  • Prior experience in the construction industry
  • Ability to handle confidential information with discretion
  • Strong attention to detail and accuracy
  • Excellent time management skills
  • Good understanding of payroll and payroll tax laws
  • Strong interpersonal and communication skills
Job Responsibility
Job Responsibility
  • Oversee the complete payroll process for employees in diverse locations, making sure of the accuracy and timely delivery of payments, deductions, and adjustments
  • Uphold compliance with all levels of tax laws, including federal, state, and local, taking into account withholding, unemployment, and other statutory obligations
  • Resolve any mismatch or discrepancies related to tax filings
  • Update and maintain the records in the payroll system, including employee profiles, tax elections, and benefits deductions
  • Monitor the accuracy of various system integrations, ensuring all data aligns correctly
  • Utilize your skills in Full Cycle Payroll, Sage Intacct, and Multi-state Payroll to streamline and improve our payroll processes
  • Maintain a high level of confidentiality while handling payroll data
  • Analyze payroll data to ensure accuracy and compliance
  • Actively support the payroll department, contributing to a collaborative and supportive team environment
  • Seek opportunities for growth and continue to build your detail-oriented expertise in payroll
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Payroll Tax Specialist

The role involves managing payroll tax operations and ensuring compliance with t...
Location
Location
United States , Houston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of 10 years' experience in a payroll tax specialist role or a similar position
  • Solid understanding and proficiency in ADP
  • Proven experience in auditing, specifically in relation to payroll tax
  • Expertise in Payroll Tax Reporting, Payroll Taxes, Payroll Tax Returns, and Payroll Tax Deposits
  • Familiarity with Multistate Payroll
  • Ability to utilize ADP Online effectively
  • Experience with HRIS Payroll System
  • Excellent attention to detail and the ability to work to tight deadlines
  • Strong communication skills, both written and verbal
  • A proactive problem-solving approach and the ability to work independently
Job Responsibility
Job Responsibility
  • Oversee daily payroll tax operations, ensuring accuracy and timeliness in all processes
  • Uphold comprehensive knowledge of current tax laws and regulations across all states
  • Utilize ADP for efficient processing and management of payroll activities
  • Regularly review and reconcile W-2s, payroll balances, tax filings, and other financial records
  • Communicate and liaise with local, state, and federal agencies regarding tax-related issues
  • Respond to tax notices in a timely and effective manner
  • Ensure compliance with township requirements in Pennsylvania, Massachusetts, New York, and New Jersey
  • Conduct audits and payroll reconciliation, and handle the registration process for new states
  • Maintain high attention to detail and accuracy in all tasks
  • Use HRIS Payroll System and other tools for efficient payroll tax reporting
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
Read More
Arrow Right

Payroll Specialist

We are seeking a dedicated Payroll Specialist who is detail-oriented, proficient...
Location
Location
United States , Eugene
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 + years of experience as a Payroll Specialist or similar role
  • Experience in payroll taxes and payroll tax reporting is essential
  • Proficiency with automated payroll systems such as ADP
  • Working knowledge of payroll best practices and current regulations
  • Strong math/accounting and analytical skills
  • Organizational and multi-tasking abilities
  • Excellent communication skill
  • Confidentiality and professional ethics
Job Responsibility
Job Responsibility
  • Process company payroll in a timely and accurate manner
  • Calculate and deduct appropriate amounts from payroll including tax deductions and benefits
  • Utilize automated payroll systems similar to ADP for processing payroll and taxes
  • Ensure compliance with local, state, and federal payroll tax regulations and reporting requirements
  • Reconcile and verify accuracy of payroll and benefit data
  • Resolve payroll discrepancies and handle employee payroll queries
  • Prepare and maintain accurate payroll reports and statements
  • Manage annual payroll audits
  • Stay current with payroll tax requirements and relevant laws associated with the processing of employee wage data
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan for contract/temporary professionals
Read More
Arrow Right

Payroll Specialist

Are you an experienced payroll professional looking for an onsite opportunity in...
Location
Location
United States , Boise
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous payroll processing experience (Idaho payroll only)
  • Proficient in Paychex payroll software
  • Detail-oriented and comfortable handling confidential information
  • Strong communication and problem-solving skills
  • Ability to work onsite in Idaho
Job Responsibility
Job Responsibility
  • Accurately process regular payroll for Idaho-based employees using Paychex
  • Maintain payroll records and ensure compliance with applicable regulations
  • Support employee inquiries regarding pay and deductions
  • Assist with payroll reconciliations, reporting, and year-end processes
  • Collaborate closely with HR and accounting teams as required
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right