Payroll Specialist

• Oversee the end-to-end payroll process for global employees, ensuring accuracy, verifying inputs, resolving payroll discrepancies promptly, and compliance with local labor laws
• Ensure all tax deductions, statutory benefits, and employee compensations are processed in line with labor regulations (primary countries are Philippines, Mexico, and US)
• Triage department service tickets and respond to payroll-related employee queries, providing timely and accurate resolutions
• Process US final pay and partner with our Employer of Record (EOR) in the calculation of the final pay for separating employees, including pro-rated salaries, unused leave balances, and statutory deductions
• Collaborate with other departments and vendor partners for seamless clearance processes
• Support annual compensation market pricing reviews
• Validate and audit statutory and company-provided accrued paid time benefits
• coordinate payroll for employees during leaves of absence
• Support cyclical and ad hoc compensation cycles, discretionary and statutory bonus programs, and additional items
• Process and remit government-mandated contributions and taxes on time
• Partner with internal teams and EOR in preparing and filing government reports and tax returns
• Stay updated on changes to relevant global labor laws and statutory requirements to ensure compliance
• Maintain accurate and up-to-date payroll records, ensuring readiness for audits
• Regularly conduct internal audits to proactively identify discrepancies and implement corrective measures
• Support onboarding and offboarding processes, ensuring a positive experience for both new hires and departing employees
• Collaborate with the global PX team in implementing initiatives and policies
• Partner for the creation of payroll and timekeeping training modules
• Support engagement activities to foster a culture of belonging, including occasionally organizing community outreach events (both virtual and in-person) that reinforce MaryRuth’s ESG goals and our commitment to local community support
• Other duties as assigned

• Bachelor’s degree in Human Resources, Accounting, Finance, or related fields (or equivalent experience) is required
• Minimum of 3 years of experience in payroll processing, benefits administration, and statutory compliance in the Philippines
• Strong understanding of Philippine labor laws, tax regulations, and government-mandated benefits
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros)
• Expertise in payroll systems (HRIS) and manual payroll processes
• High attention to detail and ability to handle sensitive information with confidentiality
• Excellent organizational and time management skills to meet strict deadlines
• Strong communication skills to liaise effectively with employees, government agencies, and external providers
• Adaptability to manage payroll operations during system downtimes or changes in government policies

Certified Payroll Professional (CPP) designation

• Competitive compensation, commensurate with experience
• Paid time off
• Paid sick time
• Paid volunteer time off
• Paid holidays
• Medical insurance (HMO)
• 13th month pay