Payroll Specialist

• Administer weekly and special payroll runs for employees with hourly and commission-based earnings across several states
• Enter and maintain employee payroll data, including onboarding updates, separation details, compensation changes, and organizational transfers in the payroll system
• Review timekeeping records, deduction activity, and overtime calculations to confirm payroll accuracy before processing
• Prepare recurring payroll reporting that summarizes earnings, taxes, deductions, leave, disability, and other wage-related information for internal stakeholders
• Respond to employee and management inquiries related to pay, deductions, and payroll records in a timely and thorough manner
• Reconcile payroll discrepancies by researching supporting documentation, analyzing records, and correcting issues as needed
• Maintain payroll liabilities by tracking tax withholdings, employer obligations, garnishments, and other required deductions
• Support compliance efforts by helping ensure payroll practices align with federal and state regulations and by assisting with internal and external audits
• Distribute weekly, monthly, quarterly, and year-end payroll reports to department leaders and contribute to special projects that support payroll operations
• Follow established payroll procedures and recommend reporting or process updates when operational needs change

• Hands-on experience processing payroll, preferably in a multi-state environment with hourly and commission-based compensation
• Working knowledge of payroll regulations, tax withholdings, deductions, and employer-paid liabilities
• Proficiency with payroll and timekeeping platforms such as ADP, Kronos, or About Time
• Strong Microsoft Excel skills, including the ability to use PivotTables and VLOOKUP for payroll analysis and reporting
• Ability to handle confidential employee and payroll information with a high degree of discretion and accuracy
• Experience reviewing source documents, validating payroll data, and resolving discrepancies independently

Familiarity with accounting-related processes and exposure to functions such as accounts payable or check processing is preferred

• Medical, vision, dental, and life and disability insurance
• 401(k) plan