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Robert Half Logo Robert Half · Finance

Payroll Specialist

United States, Napa · Job Posted March 01, 2026
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Job Description

We are seeking a skilled Payroll Specialist to join our team and manage bi-weekly payroll processing for three companies, supporting over 150 employees. This role includes oversight of commissions, incentives, hours worked, and tips, as well as administering manual payroll checks and assisting with benefits and 401(k) matters. The Payroll Specialist ensures accurate payroll and compliance, partners with HR and external resources, and leads onboarding/offboarding processes.

Job Responsibility

  • Process bi-weekly payroll for three companies (240+ employees), including commissions, incentives, hours worked, tips, and adjustments
  • Prepare and issue all manual payroll checks for off‑cycle payments and final payments at offboarding
  • Process bi‑weekly 401(k) contributions, garnishments, payroll tax filings, and related reporting
  • Reconcile payroll with external partners, including the outside accounting firm, benefit brokers, and 401(k) plan administrators and advisors
  • Respond to payroll inquiries and employment verification requests
  • Serve as admin for HR and payroll modules within Paylocity, including HRIS updates, compliance features, and ACA dashboard management
  • Ensure all employees are assigned to correct benefit classes and that system data remains accurate and up to date
  • Maintain all employee changes in Paylocity, including job movements, leaves of absence, departmental reorganizations, and general updates
  • Assist employees with benefit and 401(k) questions, including enrollments, qualifying life events, contribution changes, and coverage details
  • Partner with the HR Director to support annual open enrollment activities (July–November)
  • Lead onboarding and offboarding processes in partnership with HR, Vineyard Admins, and operational teams across multiple locations
  • Manage leaves of absence, including tracking, communication, documentation, and coordination with managers
  • Handle workers’ compensation claims and collaborate with the carrier on ongoing cases
  • Work closely with Vineyard Admins at multiple sites on onboarding, offboarding, and employee relations activities for vineyard operations
  • Participate in pre-harvest HR/payroll meetings with Vineyard, Cellar, and Maintenance teams
  • Support additional HR projects and responsibilities as assigned

Requirements

  • Bachelor’s degree or equivalent experience
  • 3+ years of payroll generalist experience with increasing responsibility
  • Paylocity experience highly preferred
  • Bilingual English/Spanish strongly preferred
  • Intermediate proficiency in Microsoft Word and Excel
  • Demonstrated ability to handle sensitive and confidential information with discretion
  • Strong ability to manage multiple priorities in a fast‑paced, changing environment
  • Highly organized with the flexibility to pivot when urgent needs arise
  • High level of integrity, attention to detail, and analytical thinking
  • Proven ability to think proactively and solve problems with minimal oversight

Nice to have

  • Paylocity experience
  • Bilingual English/Spanish

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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