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Payroll Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Houston

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Category:
Finance

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Contract Type:
Not provided

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Salary:

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Job Description:

Our client, located near downtown Houston, is seeking an experienced Payroll Specialist for a contract role within their Shared Services team. Reporting to the Payroll Supervisor, you’ll play a key part in preparing and processing all aspects of union and non-union payroll within weekly, bi-weekly, or semi-monthly payroll cycles.

Job Responsibility:

  • Accurately process high-volume payrolls according to the established schedule and SOX compliance, using timekeeping system files, spreadsheet uploads, and manual data entry for employee hours
  • Balance payroll and reconcile discrepancies quickly prior to transmission to the service provider
  • Process overtime pay and ensure compliance with multi-state requirements
  • Handle bonuses, special payments, and both cash and non-cash taxable fringe benefits
  • Maintain employee records for direct deposits, garnishments, and tax setup (federal and state)
  • Calculate and process manual checks as needed
  • Compile union packets for payment submissions and maintain a database of active unions, contract dates, and rates
  • Respond promptly to payroll inquiries from employees, HR, and managers, providing outstanding customer service
  • Maintain the confidentiality of payroll information
  • Support additional projects or duties as assigned

Requirements:

  • Minimum of 2 years’ experience processing high-volume payrolls for over 2,000 employees
  • Experience with multi-state payroll, including California (preferred)
  • Strong work ethic and team-oriented attitude
  • Excellent customer service and interpersonal communication skills
  • Previous union payroll experience a plus
  • Demonstrated attention to detail and ability to work in a fast-paced environment with tight deadlines
  • Organizational, multi-tasking, and prioritization skills
  • Experience processing garnishments
  • Strong PC proficiency, especially with Excel
  • Understanding of payroll best practices and basic federal, state, and local tax requirements
  • Familiarity with payroll systems
  • Workforce and ADP Vantage experience preferred
  • Capacity to work independently with minimal supervision

Nice to have:

  • Previous union payroll experience a plus
  • Experience with multi-state payroll, including California (preferred)
  • Familiarity with payroll systems
  • Workforce and ADP Vantage experience preferred
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 06, 2026

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