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Robert Half Logo Robert Half · IT - Administration

Payroll Specialist

United States, Santa Clara · Job Posted June 09, 2026
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Job Description

We are looking for a Payroll Specialist to join a collaborative team supporting a dynamic, multi-entity organization in Santa Clara, California. This contract opportunity is well suited for a payroll specialist who can manage high-volume processing with precision while navigating complex pay scenarios across a distributed workforce. The role plays an important part in delivering accurate bi-weekly payroll, maintaining compliance, and strengthening payroll operations through careful review, problem-solving, and process improvement.

Job Responsibility

  • Manage complete bi-weekly payroll processing for multiple entities and employee groups, ensuring timely and accurate pay for salaried, hourly, and commission-based staff
  • Examine payroll records for earnings, deductions, taxes, benefit elections, reimbursements, and other adjustments to confirm data integrity before final processing
  • Administer specialized payroll items such as bonus payments, retroactive adjustments, multi-state tax situations, prevailing wage requirements, and certified payroll reporting
  • Reconcile payroll outputs with tax documents, internal reports, and general ledger activity to support accurate financial reporting
  • Coordinate with external providers that support tax filings, garnishments, and benefit-related payroll activity to maintain smooth payroll operations
  • Investigate and resolve payroll exceptions, including payment discrepancies, overpayments, underpayments, and system-related issues
  • Prepare payroll records, reports, and supporting documentation for internal reviews and external audit requests
  • Contribute to payroll projects involving system enhancements, workflow improvements, benefit changes, acquisitions, and implementation-related activities
  • Review payroll system integrations and data transfers to help ensure employee and payroll information moves correctly between platforms

Requirements

  • 3–5+ years of progressive payroll experience, including ownership of full-cycle payroll processing in a high-volume environment
  • Background supporting multi-state and multi-entity payroll operations with strong knowledge of related compliance requirements
  • Solid understanding of payroll tax rules, wage and hour regulations, and reporting obligations at the federal, state, and local levels
  • Hands-on experience with varied compensation structures, including hourly pay, salaries, commissions, bonuses, retro pay, and reimbursements
  • Working knowledge of prevailing wage compliance and certified payroll reporting practices
  • Proficiency with ADP Workforce Now or a comparable payroll platform
  • advanced system knowledge is strongly preferred
  • Strong auditing, reconciliation, and analytical skills with the ability to identify and correct discrepancies efficiently
  • High attention to detail, sound judgment with confidential information, and a proactive, team-focused work style

Nice to have

advanced system knowledge is strongly preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan for contract/temporary professionals
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