Payroll Specialist Job at Robert Half (San Jose)

New

Payroll Specialist

We are looking for an experienced Payroll Specialist to support complex payroll ...

Location

United States , Franklin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience managing full-cycle payroll for a workforce of more than 500 employees
Strong background in multi-state U.S. payroll processing and payroll compliance
Hands-on experience with union construction payroll, including multiple trades and a wide range of union agreements
Knowledge of certified payroll reporting requirements for client-facing or government-funded projects
Familiarity with union deductions, union dues, and employer-paid union benefit calculations
Experience supporting workers' compensation reporting, annual reconciliations, and audit preparation
Working knowledge of Canadian payroll practices, including tax and provincial payroll considerations
Proficiency with ADP Workforce Now or a similar enterprise payroll platform

Job Responsibility

Manage end-to-end payroll processing for a high-volume employee population, ensuring timely and accurate pay administration across multiple states
Administer payroll for union construction employees spanning multiple trades, while applying varying union agreements, pay rules, and reciprocal arrangements correctly
Coordinate and validate union-related deductions and employer-paid benefit contributions, including payments tied to retirement, healthcare, vacation funds, and union dues
Prepare and review certified payroll submissions required for client projects and government-related work, ensuring all wage and hour reporting meets contractual and regulatory standards
Support union and certified payroll audits by organizing records, responding to auditor requests, and helping resolve discrepancies efficiently
Assist with Canadian payroll activities, including payroll calculations and compliance considerations related to federal and provincial requirements
Monitor workers' compensation allocations throughout the year to help maintain accurate job costing and payroll-related expense alignment
Contribute to annual workers' compensation estimate reviews and true-up audits by reconciling payroll data and supplying required documentation
Use payroll systems such as ADP Workforce Now to maintain employee payroll records, process updates, and strengthen reporting accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan
paid time off for vacation, personal needs, and sick time
paid holidays

New

Payroll Specialist

We are looking for a Payroll Specialist to support accurate and timely payroll o...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience handling full-cycle payroll from initial data review through final payroll completion
Background managing multi-state payroll with solid understanding of payroll regulations and tax requirements
Hands-on experience using ADP Workforce Now in a payroll processing environment
Ability to manage high-volume payroll, including populations of 500 or more employees
Strong attention to detail with the ability to identify errors and maintain data accuracy
Effective communication skills and the ability to work collaboratively with employees and internal teams
Proficiency with payroll reporting, recordkeeping, and general payroll administration best practices

Job Responsibility

Process full-cycle payroll for a workforce of more than 500 employees, ensuring pay is issued accurately and on schedule
Administer payroll activities across multiple states while applying appropriate tax, wage, and compliance requirements
Use ADP Workforce Now to manage payroll data, review transactions, and resolve processing issues efficiently
Audit payroll records, earnings, deductions, and adjustments to identify discrepancies and correct them before payroll completion
Partner with internal stakeholders to address payroll-related questions, research variances, and provide clear follow-up
Maintain organized payroll documentation and support reporting needs related to payroll operations and compliance
Assist with payroll updates, system-related changes, and process improvements as needed within the payroll function

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Payroll Specialist

Our client is seeking a detail-oriented and experienced Payroll Specialist / Pay...

Location

United States , Ennis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in payroll processing, preferably in a city, municipal, or public sector environment
Experience processing payroll for a workforce of similar size
Required: Hands-on experience with Tyler Munis or other Tyler Technologies software
Strong knowledge of payroll laws, tax regulations, garnishments, and deductions
Experience with payroll reconciliations, reporting, and recordkeeping
Proficiency with Microsoft Excel and other standard office applications
High level of accuracy, confidentiality, and attention to detail
Strong communication and customer service skills

Job Responsibility

Manage and process bi weekly payroll for approximately 250 employees
Ensuring accurate and timely payroll processing
Maintaining payroll records
Supporting compliance with applicable laws and regulations
Assisting with payroll-related reporting and employee inquiries

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

New

Payroll Specialist

We are looking for an experienced Payroll Specialist to support accurate payroll...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience handling full-cycle payroll in a detail-focused business environment
Background processing multi-state payroll with strong attention to compliance requirements
Hands-on experience with payroll platforms such as ADP Workforce Now and Paychex
Knowledge of employee benefits administration, including health insurance and 401(k) plans
Ability to manage sensitive payroll information with a high degree of confidentiality and discretion
Strong accuracy, organization, and follow-through in a detail-driven role
Comfortable working a flexible Monday through Friday schedule in either a part-time or permanent capacity

Job Responsibility

Oversee end-to-end payroll processing on a recurring schedule, ensuring employees are paid correctly and on time
Coordinate retirement plan administration, including contribution tracking, employee updates, and related reporting activities
Manage health insurance benefit deductions, eligibility updates, and communication with external benefit providers
Respond to unemployment matters by preparing documentation, handling claim activity, and supporting audit requests
Maintain organized payroll records and apply federal, state, and local payroll regulations to day-to-day work
Reconcile payroll accounts and assist with payroll-related journal entries to support accurate financial reporting
Work closely with human resources and accounting teams to confirm employee data, deductions, and reporting accuracy
Support payroll processing across multiple states and help ensure consistent administration for a workforce of more than 500 employees when needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Payroll Specialist

As a Payroll Specialist within Sanofi Business Operations, People Services team,...

Location

United Kingdom , Reading

Salary:

Not provided

Sanofi-Aventis Deutschland GmbH

Expiration Date

June 29, 2026

Requirements

Proven UK payroll expertise with a thorough understanding of payroll processes, UK legislation, and compliance requirements (GDPR)
Ireland payroll knowledge is a plus
Graduate/Master's degree in Finance, HR, or Business Administration, or CIPP qualification (or working towards it), with hands-on payroll experience ideally in an international, multicultural environment
Strong technical proficiency with payroll/HRIS systems (Workday experience advantageous) and advanced Excel skills to manage data, reporting, and analysis effectively
Excellent problem-solving and analytical abilities to address operational issues, interpret complex payroll data, and drive resolution in a timely and effective manner
Detail-oriented and precise with the ability to organize, prioritize, and structure tasks to meet tight deadlines while maintaining 99.5%+ accuracy standards
Collaborative team player who works effectively across teams (People Services, Finance, P&C, Legal) and with external providers, bringing an end-to-end mindset to service delivery
Professional communicator able to interact confidently with internal and external stakeholders, providing clear support and building strong working relationships
Action-oriented and change-ready, with a delivery-driven approach and enthusiasm for continuous improvement initiatives within the payroll function

Job Responsibility

Manage end-to-end UK payroll operations for approximately 700 employees across 2 entities with monthly cycles, ensuring 99.5% accuracy, on-time processing, and full compliance with UK legislation, GDPR, and Sanofi policies
Oversee the outsourced payroll provider relationship (Strada), including preparing and reviewing payroll data, monitoring KPIs, validating calculations, and escalating operational issues to ensure seamless delivery
Process compensation and benefits including salary changes, bonuses, pension administration and reporting, benefit deductions, share scheme processing, and ex-pat/in-pat payroll for international mobility
Deliver accurate and timely reporting to third-party administrators (pensions, share schemes), Finance, and business stakeholders, including ad-hoc reports and statutory returns
Provide Level 2 payroll support by responding to queries via ServiceNow within agreed SLAs, maintaining the Knowledge Database, and resolving issues in a professional and timely manner
Lead audit preparation and compliance activities, including payroll control checklists, control evidence documentation, sign-off processes, and responding to internal and external audit requests
Maintain payroll documentation and governance, ensuring all policies, SOPs, change requests, and control evidence are current and stored appropriately on SharePoint
Drive continuous improvement initiatives, staying current with UK payroll legislation, monitoring and refining processes to meet statutory requirements while supporting corporate projects and the Global Core Model

What we offer

Disability Confident Employer (offering interviews to candidates who request consideration under the Scheme and meet minimum requirements)

Fulltime

New

Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to support payroll opera...

Location

United States , Charleston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full-cycle payroll from data review through final processing
Background managing payroll for multi-state employee populations
Hands-on experience using ADP Workforce Now
Ability to support payroll for a workforce of 400 or more employees, with experience over 500 preferred
Strong attention to detail and a high level of accuracy when working with payroll data
Working knowledge of payroll laws, tax requirements, and standard compliance practices
Ability to work independently in a part-time schedule while meeting payroll deadlines

Job Responsibility

Process end-to-end payroll accurately and on schedule for a large employee population across multiple states
Review timekeeping, earnings, deductions, and tax details to help ensure each payroll cycle is completed correctly
Maintain payroll records and update employee information in ADP Workforce Now and related systems
Investigate and resolve payroll discrepancies, responding promptly to questions from employees and internal stakeholders
Support compliance with federal, state, and local payroll regulations, including proper tax withholding and reporting
Assist with payroll-related audits, reconciliations, and reporting to promote accuracy and consistency
Contribute to payroll workflow improvements and support operational changes as processes evolve after training

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

Parttime

New

Payroll Specialist

We are looking for an experienced Payroll Specialist to support accurate and tim...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience managing full-cycle payroll in a high-volume environment
Hands-on experience processing payroll for more than 500 employees
Strong knowledge of multi-state payroll practices, tax requirements, and wage and hour compliance
Proficiency with ADP Workforce Now and experience using BambooHR or similar HRIS platforms
Demonstrated ability to perform payroll audits, reconciliations, and exception review with strong attention to detail
Experience handling payroll changes such as new hires, terminations, deductions, garnishments, and direct deposit updates
Strong communication skills and the ability to resolve employee payroll inquiries accurately and in a timely manner

Job Responsibility

Review timesheet, attendance, and HR change data to ensure payroll inputs are complete and correct before each processing cycle
Maintain employee payroll records by validating new employee details, separations, compensation updates, benefit deductions, garnishments, and direct deposit changes
Enter and update payroll information in the system with a high degree of accuracy and perform pre-payroll audits to identify and resolve discrepancies
Process recurring payroll on the established semi-monthly schedule, verifying earnings, deductions, taxes, and net pay amounts prior to final submission
Compare payroll results against approved records and investigate unusual variances affecting hourly and non-exempt employee pay
Reconcile payroll registers, coordinate funding activities, and ensure electronic payments and live checks are issued correctly and on time
Prepare and submit payroll tax deposits and required filings, including quarterly and year-end reporting, while supporting compliance with multi-state payroll regulations
Partner with Finance and Accounting to reconcile payroll-related accounts, prepare payroll reporting, and support general ledger entry activities
Respond promptly to employee questions related to pay, tax withholding, deductions, garnishments, and direct deposit matters with accuracy and care

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Payroll Specialist

We are looking for a Payroll Specialist to join a construction industry team in ...

Location

United States , Modesto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of payroll experience, preferably in a construction environment
Demonstrated ability to process full-cycle payroll
Experience preparing certified payroll and handling prevailing wage payroll requirements
Working knowledge of payroll deductions, garnishments, vacation tracking, and related payroll adjustments
Familiarity with ERP and workforce management system, including job setup and payroll-related data entry
Understanding of labor compliance documentation and reporting expectations
Strong attention to detail, organizational skills, and ability to manage recurring deadlines in a Monday through Friday work schedule

Job Responsibility

Manage the full weekly payroll process, including preparation of employee pay and direct deposit records with a high level of accuracy
Coordinate payroll payments and related supporting documentation for distribution to department leadership, as needed
Review and compile payroll inputs such as garnishments, paid time off, benefit deductions, and other required withholdings prior to payroll processing
Prepare payroll-related forms and maintain supporting documentation in accordance with company procedures and compliance requirements
Generate weekly certified payroll reports and complete required electronic submissions for applicable projects
Support labor compliance efforts by maintaining accurate records and working within systems tied to prevailing wage and regulatory reporting
Enter, upload, and post hourly and monthly equipment usage data within internal ERP and workforce management systems to ensure project and cost information remains current
Set up jobs and phase structures within timekeeping and payroll platforms and maintain prevailing wage job records to support payroll processing and project tracking

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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