Payroll Specialist Job at Robert Half (San Jose)

Payroll Specialist

A healthcare organization in the Twin Cities metro is seeking a detail-oriented ...

Location

United States , Bloomington

Salary:

65000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of relevant payroll experience (healthcare or multi-entity organizations a plus)
Strong understanding of payroll tax laws, garnishments, and benefit deductions
High school diploma or GED required
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
Excellent attention to detail, critical thinking, and data entry skills
Experience handling payroll for employees in multiple states
Proficiency with payroll/timekeeping systems
experience with ADP or UKG a plus
Comfort navigating Excel and using it to support efficiency
Strong communication and interpersonal skills

Job Responsibility

Ensure timely and precise payroll processing for multiple pay groups (bi-weekly, semi-monthly, and customized cycles)
Maintain accurate employee records and updates within the HRIS system
Perform wage calculations and apply adjustments (bonuses, deductions, garnishments, overtime, true-ups, and disability pay)
Validate and reconcile payroll entries against source data to ensure compliance and accuracy
Research and resolve payroll discrepancies, and serve as the go-to for payroll-related inquiries from staff and leadership
Monitor employee status changes including onboarding and terminations to determine appropriate compensation
Assist in quarterly and annual tax reporting (941s, W-2s, W-4s)
Stay informed of federal and state payroll regulations and compliance requirements
Support audits and provide internal reports to finance and leadership
Collaborate with team members to ensure cross-training and coverage of all payroll functions

What we offer

Comprehensive health, dental, and vision insurance
401(k) with employer match
Paid time off (vacation, sick, and holidays)
Employer-paid life and disability insurance
Opportunities for professional development
Hybrid work model following initial training period

Fulltime

Payroll Specialist

Robert Half is seeking a Payroll Specialist with 2+ years of experience for thei...

Location

United States , Ann Arbor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of payroll experience
multi-state tax experience
strong attention to detail
fast and accurate data entry skills
proficiency with certified payroll and prevailing wages
working knowledge of ADP, Kronos, and Excel (VLOOKUPS and Pivot Tables)

Job Responsibility

Reconciling payroll related general ledger accounts and W-2 forms
reconciling federal, FICA, state, local and unemployment tax payments
preparing payments of periodic workers’ compensation payroll taxes
preparing journal entries and monthly payroll accruals
inputting information from timecards into in-house payroll systems

What we offer

40-hour work week
education reimbursements
opportunity to expand skill set within accounting and finance
exposure to new accounting software and industries
guaranteed 37.5 hours of pay between engagements
competitive benefits and salary
2.5 weeks of CTO + 11 paid holidays
evolving referral and bonus programs
medical, vision, dental, life and disability insurance
401(k) or deferred compensation plan

Fulltime

Payroll Specialist

METKA ΑΤΕ, as a subsidiary of METLEN, has long-term experience in the infrastruc...

Location

Greece

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

5+ years of experience in HR, with at least 3 years specializing in payroll in manufacturing or construction sector
In-depth knowledge of payroll legislation, tax systems, and compliance requirements
Bachelor's degree in Accounting, Finance, Human Resource Management, or a related field
A Master's degree (MSc or MBA) is considered an asset
Excellent organizational and time management skills with the ability to meet tight deadlines
Strong analytical and reporting skills with meticulous attention to detail
Proven experience in managing cross-functional projects with a solution-oriented mindset
High level of integrity and ability to handle confidential information with discretion
Comfortable working independently in a fast-paced environment

Job Responsibility

Manage end-to-end payroll processes for employees, ensuring compliance with local labor laws and tax regulations
Coordinate with payroll vendors and internal stakeholders to meet all payroll deadlines without delays
Lead and support payroll-related projects, collaborating across departments to achieve timely and successful execution
Continuously improve payroll processes by implementing best practices and driving automation where applicable
Collaborate with HR, Finance, and external partners to ensure seamless payroll operations
Prepare and deliver detailed payroll reports and analytics to senior management, ensuring transparency and regulatory alignment
Identify, analyze, and resolve payroll discrepancies or escalated issues by conducting root cause analysis and applying corrective measures

What we offer

Competitive remuneration package
Group Health Insurance program
Discount on the household electricity bill
Pension Plan

Fulltime

Payroll Specialist

We are seeking a skilled and detail-oriented Payroll Specialist to join our HR a...

Location

United States , Kent, WA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Payroll Specialist or similar role in payroll administration
In-depth knowledge of payroll software (e.g., ADP, Paychex, QuickBooks) and Microsoft Excel
Familiarity with payroll tax regulations and employment laws
High attention to detail and strong organizational skills
Ability to handle confidential and sensitive information with discretion
Strong problem-solving skills and ability to troubleshoot payroll discrepancies
Excellent communication skills, both written and verbal, with the ability to explain payroll-related information clearly to employees
Ability to work under pressure and meet deadlines in a fast-paced environment
Associate's degree in Accounting, Business, or related field preferred (or equivalent work experience)
CPP (Certified Payroll Professional) certification is a plus, but not required

Job Responsibility

Process weekly, bi-weekly, or monthly payroll for all employees in accordance with company policies and government regulations
Ensure accurate calculation of wages, commissions, bonuses, and overtime
Manage employee deductions, including taxes, benefits, retirement contributions, and garnishments
Reconcile payroll data to ensure accurate payroll entries
Maintain and update employee payroll records, including new hires, terminations, and changes in pay
Prepare and submit payroll tax filings, ensuring compliance with federal, state, and local tax regulations
Respond to employee inquiries regarding payroll-related questions and concerns
Prepare and distribute payroll reports to management, HR, and accounting teams as needed
Ensure compliance with labor laws and company policies, and stay up to date with changes in payroll-related regulations
Assist with year-end payroll activities, including tax form preparation (W-2s, 1099s)

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Payroll specialist

We are looking for a highly motivated Payroll Specialist to join a Professional ...

Location

Canada , North York

Salary:

30.00 - 35.00 CAD / Hour

Randstad

Expiration Date

January 15, 2026

Requirements

PCP or PLP designation preferred
Minimum of 3 years of experience processing payroll for Canadian employees is required
Multiprovince payroll processing experience is required
Experience with Ceridian Powerpay is required
Experience processing payroll for Ontario employees is required

Job Responsibility

Manage bi-weekly and weekly payroll processing for both hourly and salaried employees across Canada
Verify and reconcile timecards to ensure accurate tracking of hours worked, overtime, and paid time off
Calculate and process payroll adjustments, including bonuses, commissions, and other compensation components
Ensure adherence to federal, provincial, and local payroll tax regulations, including withholding and reporting requirements
Produce detailed payroll reports and provide insights to management on payroll metrics, trends, and costs
Address employee inquiries regarding payroll discrepancies, deductions, and earnings statements promptly and effectively
Work closely with the HR department to onboard new employees and ensure their correct setup in the payroll system
Assist with year-end payroll activities, including the preparation and distribution of T4 forms
Stay informed about updates in payroll laws and regulations to maintain compliance and mitigate risks
Continuously seek and implement improvements to streamline payroll processes and enhance efficiency

What we offer

12 months contract. Potential to extend
Udemy - free training to enhance your skills
Optional benefits plan with Securian for Health, Dental, and Life Insurance

Fulltime

!

Payroll Specialist

We are offering an exciting opportunity for a Payroll Specialist in Houston, Tex...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years experience in a payroll position
Proficiency in Full Cycle Payroll
Proficient in using Sage Intacct software
Experience in handling Multi-state Payroll
Prior experience in the construction industry
Ability to handle confidential information with discretion
Strong attention to detail and accuracy
Excellent time management skills
Good understanding of payroll and payroll tax laws
Strong interpersonal and communication skills

Job Responsibility

Oversee the complete payroll process for employees in diverse locations, making sure of the accuracy and timely delivery of payments, deductions, and adjustments
Uphold compliance with all levels of tax laws, including federal, state, and local, taking into account withholding, unemployment, and other statutory obligations
Resolve any mismatch or discrepancies related to tax filings
Update and maintain the records in the payroll system, including employee profiles, tax elections, and benefits deductions
Monitor the accuracy of various system integrations, ensuring all data aligns correctly
Utilize your skills in Full Cycle Payroll, Sage Intacct, and Multi-state Payroll to streamline and improve our payroll processes
Maintain a high level of confidentiality while handling payroll data
Analyze payroll data to ensure accuracy and compliance
Actively support the payroll department, contributing to a collaborative and supportive team environment
Seek opportunities for growth and continue to build your detail-oriented expertise in payroll

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Payroll Tax Specialist

The role involves managing payroll tax operations and ensuring compliance with t...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 10 years' experience in a payroll tax specialist role or a similar position
Solid understanding and proficiency in ADP
Proven experience in auditing, specifically in relation to payroll tax
Expertise in Payroll Tax Reporting, Payroll Taxes, Payroll Tax Returns, and Payroll Tax Deposits
Familiarity with Multistate Payroll
Ability to utilize ADP Online effectively
Experience with HRIS Payroll System
Excellent attention to detail and the ability to work to tight deadlines
Strong communication skills, both written and verbal
A proactive problem-solving approach and the ability to work independently

Job Responsibility

Oversee daily payroll tax operations, ensuring accuracy and timeliness in all processes
Uphold comprehensive knowledge of current tax laws and regulations across all states
Utilize ADP for efficient processing and management of payroll activities
Regularly review and reconcile W-2s, payroll balances, tax filings, and other financial records
Communicate and liaise with local, state, and federal agencies regarding tax-related issues
Respond to tax notices in a timely and effective manner
Ensure compliance with township requirements in Pennsylvania, Massachusetts, New York, and New Jersey
Conduct audits and payroll reconciliation, and handle the registration process for new states
Maintain high attention to detail and accuracy in all tasks
Use HRIS Payroll System and other tools for efficient payroll tax reporting

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Payroll Specialist

We are seeking a dedicated Payroll Specialist who is detail-oriented, proficient...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 + years of experience as a Payroll Specialist or similar role
Experience in payroll taxes and payroll tax reporting is essential
Proficiency with automated payroll systems such as ADP
Working knowledge of payroll best practices and current regulations
Strong math/accounting and analytical skills
Organizational and multi-tasking abilities
Excellent communication skill
Confidentiality and professional ethics

Job Responsibility

Process company payroll in a timely and accurate manner
Calculate and deduct appropriate amounts from payroll including tax deductions and benefits
Utilize automated payroll systems similar to ADP for processing payroll and taxes
Ensure compliance with local, state, and federal payroll tax regulations and reporting requirements
Reconcile and verify accuracy of payroll and benefit data
Resolve payroll discrepancies and handle employee payroll queries
Prepare and maintain accurate payroll reports and statements
Manage annual payroll audits
Stay current with payroll tax requirements and relevant laws associated with the processing of employee wage data

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan for contract/temporary professionals

Payroll Specialist

Robert Half

Location:
United States , San Jose

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 06, 2026

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Location:United States , San Jose

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Job Posted:January 06, 2026

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Job Posted:
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