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Robert Half Logo Robert Half · IT - Administration

Payroll Specialist

United States, Franklin · Job Posted May 20, 2026
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Job Description

We are looking for a Payroll Specialist to support complex payroll operations for a large workforce in Franklin, Tennessee. This Long-term Contract position focuses on accurate payroll processing across U.S. jurisdictions, with added responsibility for union construction payroll, certified payroll reporting, Canadian payroll support, and workers' compensation coordination. The ideal candidate brings strong technical payroll knowledge, sound judgment, and the ability to manage detailed compliance requirements in a fast-paced environment.

Job Responsibility

  • Manage end-to-end payroll processing for a high-volume employee population, ensuring timely and accurate payment across multiple states
  • Administer specialized union construction payroll covering multiple trades and a wide range of collective bargaining agreements with distinct pay rules and reciprocity considerations
  • Calculate, track, and remit union-related obligations, including dues and benefit contributions such as retirement, health and welfare, and vacation funds based on applicable agreement terms
  • Prepare and submit certified payroll reports for client projects and government-related work, maintaining compliance with required wage, hour, and payment documentation standards
  • Support external reviews and audits connected to union funds, certified payroll activity, and project-specific payroll records by organizing documentation and responding to inquiries
  • Assist with Canadian payroll activities, including payroll processing considerations tied to federal and provincial requirements and related statutory deductions
  • Partner with internal stakeholders to maintain accurate workers' compensation cost allocation, support annual estimates and true-up activity, and help ensure payroll charges align with job-level reporting
  • Use ADP Workforce Now and other payroll tools to maintain employee payroll data, validate earnings and deductions, and resolve discrepancies efficiently

Requirements

  • Proven experience processing full-cycle payroll for a workforce of more than 500 employees
  • Strong background in multi-state U.S. payroll administration and payroll compliance
  • Hands-on experience with union payroll, including union dues, benefit contributions, and varying labor agreement requirements
  • Knowledge of certified payroll reporting and documentation standards, especially in construction or government contract environments
  • Familiarity with workers' compensation payroll practices, including audit preparation and job cost alignment
  • Working experience with Canadian payroll and an understanding of federal and provincial payroll requirements
  • Proficiency with ADP Workforce Now and strong payroll systems capability
  • High attention to detail with the ability to manage complex calculations, deadlines, and compliance-sensitive information

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) or deferred compensation plan (if eligible)
  • paid time off for vacation, personal needs, and sick time and paid holidays
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