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Robert Half Logo Robert Half · Finance

Payroll Specialist

United States, Saint Paul · Job Posted June 02, 2026
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Job Description

We are looking for a Payroll Specialist to support a non-profit organization in Saint Paul, Minnesota through a Long-term Contract assignment. This position will oversee semi-monthly payroll processing for a workforce that includes year-round employees and seasonal staff with varying pay structures, requiring strong attention to detail and confidence with hands-on calculations. The ideal candidate is comfortable managing payroll operations independently, can work through manual processes accurately, and brings a service-oriented approach in a mission-driven environment.

Job Responsibility

  • Process payroll twice each month for permanent and seasonal employees, ensuring all earnings, deductions, and adjustments are completed accurately and on schedule
  • Review timesheets, pay rates, and supporting records to calculate wages in an environment with limited automation and multiple compensation structures
  • Manage payroll activities independently as the primary specialist supporting the organization's payroll function
  • Investigate and resolve discrepancies related to hours worked, pay amounts, taxes, and employee deductions before payroll is finalized
  • Administer payroll-related items such as garnishments and other required withholdings in compliance with applicable regulations
  • Maintain complete and organized payroll documentation, reports, and audit-ready records for each processing cycle
  • Partner with finance and internal stakeholders to support payroll administration as responsibilities align with the finance team
  • Provide on-site support during initial training and early payroll cycles, with flexibility to work remotely afterward as appropriate

Requirements

  • Proven experience handling full-cycle payroll from data review through final processing and reporting
  • Strong working knowledge of payroll practices involving manual calculations and limited-system workflows
  • Experience using payroll software
  • familiarity with Paylocity is strongly preferred
  • Ability to process payroll accurately for employees with different pay rates, schedules, and employment types
  • Understanding of payroll deductions, garnishments, and standard tax-related withholding requirements
  • High level of accuracy, discretion, and organization when working with confidential payroll information

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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