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Robert Half Logo Robert Half · IT - Administration

Payroll Specialist

United States, Foster City Employment contract · Job Posted June 02, 2026
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Job Description

We are seeking a Full-Time Engagement Professional (FTEP) with strong end-to-end payroll experience to support client projects and interim needs. This role is ideal for a payroll professional who has processed high-volume, multi-state payroll and can quickly adapt to new environments while ensuring accuracy, compliance, and timely delivery.

Job Responsibility

  • Process high-volume payroll for up to 4,500 employees across multiple pay cycles
  • Manage multi-state payroll with specific experience handling Quick Pay requirements in California, Colorado, and Oregon
  • Administer payroll activities in ADP Workforce Now (WFN), including audits, maintenance, reporting, and issue resolution
  • Review and validate payroll data for accuracy, including earnings, deductions, taxes, garnishments, and benefit withholdings
  • Ensure payroll compliance with federal, state, and local regulations
  • Support payroll adjustments, off-cycle payments, final pay, and special payroll runs as needed
  • Partner with HR, finance, and internal stakeholders to resolve payroll discrepancies and employee inquiries
  • Process and reconcile employee expense reports using Concur
  • Review submitted expenses for policy compliance, coding accuracy, and proper approvals
  • Assist with month-end reporting, payroll reconciliations, and audit support
  • Maintain confidentiality of payroll and employee information at all times

Requirements

  • 3+ years of high-volume payroll experience
  • Proven experience processing payroll for populations of 4,500 employees or more
  • Hands-on experience with Quick Pay in California, Colorado, and Oregon
  • Strong working knowledge of ADP Workforce Now (WFN)
  • Experience with employee expenses and expense reporting in Concur
  • Solid understanding of multi-state payroll laws and payroll tax implications
  • High attention to detail, accuracy, and follow-through
  • Strong problem-solving, communication, and organizational skills
  • Ability to work effectively in fast-paced, deadline-driven environments

Nice to have

  • Experience supporting multiple client environments or project-based assignments
  • Exposure to payroll audits, reconciliations, and process improvement initiatives
  • Advanced Excel skills

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) or deferred compensation plan
  • Paid time off for vacation, personal needs, and sick time
  • Paid holidays
  • Choice Time Off (CTO) of up to 13 days per year
  • Up to 10 paid holidays per calendar year
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