Payroll Specialist

• Process weekly and biweekly payroll cycles for U.S. and Canadian employees, ensuring deadlines are met and pay is calculated correctly
• Review timekeeping records, payroll summaries, deduction details, and related audit reports to confirm data accuracy before each payroll is finalized
• Investigate and resolve payroll discrepancies by analyzing prior payments, employee records, garnishments, deductions, and tax-related questions
• Prepare recurring and on-demand payroll reporting, including registers, tax documentation, variance analysis, and statistical summaries for business review
• Calculate complex pay items such as retroactive earnings, overpayments, accrual adjustments, incentive payments, and off-cycle checks when required
• Reconcile payroll-related accounts and support month-end close activities through journal entry preparation and payroll posting validation
• Track payroll trends from one cycle to the next, identify unusual changes, and escalate or correct issues as needed
• Maintain payroll compliance and audit readiness by following established controls, documenting changes, and supporting regulatory requirements, including withholding tax considerations
• Assist during organizational change periods by helping sustain payroll continuity and dependable employee payment processing
• Utilize payroll and reporting tools, including UKG Pro and business intelligence reporting, to produce accurate records and operational insights

• At least 3 years of experience processing high-volume payroll in a fast-paced environment
• Hands-on knowledge of full-cycle payroll administration across multiple states, with exposure to U.S. and Canada payroll practices
• Experience using payroll platforms such as UKG Pro, Ceridian, Oracle, Workday, or similar enterprise systems
• Working understanding of payroll accounting concepts, including taxes, reconciliations, and general ledger impacts
• Ability to create, interpret, and analyze spreadsheets and payroll reports with proficiency in Excel, Word, and Outlook
• Strong familiarity with payroll compliance requirements, including employee withholdings, garnishments, and audit controls
• Associate degree in accounting, finance, human resources, or a related field

Additional strength in payroll tax compliance, especially withholding tax matters, is highly preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) or deferred compensation plan (if eligible)
• paid time off for vacation, personal needs, and sick time and paid holidays
• Choice Time Off (CTO) up to 13 days
• up to 10 paid holidays per calendar year