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Robert Half Logo Robert Half · IT - Administration

Payroll Specialist

United States, Menlo Park · Job Posted April 27, 2026
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Job Description

The Payroll Specialist – Workday is responsible for administering and processing payroll activities using Workday software. This role ensures timely and accurate payroll cycles, maintains compliance with legal and company policies, and provides payroll support to employees and internal partners. The Payroll Specialist works closely with HR and finance teams to address payroll issues, improve processes, and uphold data integrity.

Job Responsibility

  • Process multi-state or multi-country payrolls using Workday, ensuring all transactions are accurate and compliant with applicable regulations
  • Audit, verify, and reconcile payroll data, and resolve any discrepancies or errors within Workday
  • Maintain payroll records, process adjustments, and update employee payroll information in the system
  • Prepare and distribute payroll reports, tax filings, and year-end documents (such as W-2s or T4s) utilizing Workday reporting tools
  • Serve as a primary point of contact for payroll-related inquiries from employees, ensuring excellent customer service
  • Collaborate with HR and Finance to support integrations, benefits, and compensation changes impacting payroll
  • Ensure payroll practices are compliant with federal, state, and local laws, as well as company policies
  • Identify process improvement opportunities and assist with streamlining payroll workflow leveraging Workday automation features
  • Support audits and provide timely payroll documentation as necessary

Requirements

  • Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred
  • 2+ years of payroll experience
  • hands-on experience with Workday is strongly preferred
  • Thorough knowledge of payroll principles, applicable laws, and regulations
  • Proficiency with Microsoft Excel and payroll reporting tools
  • High level of confidentiality, organizational skills, and attention to detail
  • Strong problem-solving capabilities and customer service orientation
  • Experience supporting audits and implementing process improvements is a plus

Nice to have

  • Experience supporting audits
  • implementing process improvements

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
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