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Payroll Specialist

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Robert Half

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Location:
United States , Ballston Spa

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Payroll Specialist to manage accurate and timely payroll operations for a construction-focused workforce in Saratoga, New York. This position plays an important role in ensuring employees are paid correctly while maintaining compliance with tax regulations, benefit deductions, and reporting requirements. The ideal candidate brings strong experience with full-cycle payroll, multi-state processing, and payroll environments that include union and prevailing wage considerations.

Job Responsibility:

  • Administer end-to-end payroll processing, ensuring pay calculations accurately reflect regular earnings, bonuses, deductions, fringe amounts, and required tax withholdings
  • Review, validate, and enter employee hours using information gathered from electronic timekeeping platforms and manual timesheets, maintaining accuracy across payroll records
  • Apply federal, state, and local payroll rules to each pay cycle to support compliance across a multi-state employee population
  • Prepare and submit payroll-related tax documents and filings, including year-end forms, quarterly returns, and applicable unemployment, disability, and paid leave reporting
  • Maintain organized payroll documentation to support internal reporting needs, regulatory requirements, and audit readiness
  • Coordinate payroll-related benefit deductions and confirm that benefit transactions are reflected properly in employee pay records
  • Reconcile payroll accounts and assist with related ledger activity to support accurate financial reporting
  • Produce payroll summaries and detailed reports for leadership and other internal stakeholders as needed
  • Partner with audit teams by supplying requested payroll records, answering questions, and helping resolve discrepancies
  • Investigate payroll system issues, support ongoing maintenance of Sage and B2W, and recommend process improvements that increase efficiency and accuracy

Requirements:

  • Demonstrated experience managing full-cycle payroll in a detail-oriented setting
  • Background processing payroll for a workforce of approximately 101 to 500 employees
  • Knowledge of multi-state payroll practices and payroll tax compliance requirements
  • Familiarity with union payroll and prevailing wage calculations
  • Experience working in the construction industry or in a similarly complex labor environment
  • Ability to review timekeeping data carefully and resolve discrepancies with a high level of accuracy
  • Proficiency with payroll systems and related reporting tools, including experience with platforms such as Sage and B2W
  • Strong organizational skills and the ability to maintain confidential payroll records with attention to detail
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Work Type:
On-site work
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