Payroll Specialist Job at Robert Half (Irvine)

Payroll Specialist

We are looking for a Payroll Specialist to join a real estate firm in New York, ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience handling end-to-end payroll processing
Proven ability to manage payroll for an employee population of more than 500 workers
Experience processing payroll for employees in multiple states
Background supporting both union and non-union payroll environments
Working knowledge of payroll reporting and payroll-related journal entries
Proficiency with payroll platforms such as Paychex, with Paychex Flex experience strongly preferred
Strong Microsoft Excel skills for payroll analysis, validation, and reporting

Job Responsibility

Process weekly and bi-weekly payroll cycles with a strong focus on accuracy, timeliness, and compliance
Administer payroll for both union and non-union employees while applying the appropriate pay rules, deductions, and contractual requirements
Manage multi-state payroll activities and help ensure adherence to applicable tax and wage regulations across jurisdictions
Prepare recurring and ad hoc payroll reports to support internal review, audits, and business reporting needs
Record payroll-related journal entries and assist with reconciliation activities tied to payroll accounting
Review payroll data for inconsistencies, resolve discrepancies, and coordinate with internal stakeholders to address issues efficiently
Maintain organized payroll records and support documentation in alignment with company policies and regulatory standards
Use payroll systems and spreadsheet tools effectively, including Paychex Flex and Microsoft Excel, to streamline daily payroll operations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Payroll Specialist

Robert Half is working with a client in need of a payroll accountant. The ideal ...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Payroll Specialist, Payroll Accountant, or similar role
Strong knowledge of payroll systems (e.g., ADP, Workday, Paychex) and related software
Familiarity with federal, state, and local payroll tax regulations
Advanced Excel skills (e.g., VLOOKUP, pivot tables)
Excellent attention to detail and ability to handle confidential information
Strong problem-solving, analytical, and organizational skills
Experience with ERP systems is preferred (e.g., SAP, Oracle, NetSuite)
Payroll certification (e.g., CPP, FPC) is a plus
Exceptional communication and interpersonal skills

Job Responsibility

Process and manage full-cycle payroll operations, ensuring accuracy and compliance with federal, state, and local regulations
Maintain payroll records and prepare necessary reports such as taxes, deductions, and benefits reconciliations
Handle payroll tax filings, including quarterly and annual reporting forms like W-2s and 1099s
Investigate and resolve payroll discrepancies in a timely manner
Ensure compliance with company policies, labor laws, and tax regulations
Collaborate with HR and accounting teams in maintaining payroll-related policies and procedures
Perform regular audits of payroll data to ensure accuracy and compliance
Reconcile payroll accounts and assist with month-end and year-end closing processes
Stay updated on payroll laws, trends, and system updates to enhance payroll accuracy and efficiency
Respond to employee inquiries related to payroll, compensation, and deductions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Payroll Specialist

We are looking for a Payroll Specialist to support payroll operations for a manu...

Location

United States , Chino

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll in a high-volume environment
Background processing multi-state payroll with strong knowledge of payroll practices and compliance requirements
Hands-on proficiency with ADP Workforce Now
Experience using Kronos, Kronos Workforce, or Kronos Timekeeping System for payroll and timekeeping activities
Familiarity with UKG Pro, UKG Ready, or related UKG platforms
Strong auditing skills with the ability to detect payroll discrepancies and correct errors efficiently
Ability to support finance reporting needs associated with payroll, including headcount, payroll expense, and tax-related data

Job Responsibility

Review and verify payroll data after entry to ensure accuracy, completeness, and compliance with company standards
Audit timekeeping and payroll records for non-exempt hourly employees, identifying discrepancies and resolving issues promptly
Process full-cycle payroll activities across multiple states for a large employee population with careful attention to deadlines
Provide backup coverage for other payroll team members to maintain continuity in daily and scheduled payroll operations
Partner with the finance team during month-end close by preparing payroll-related reporting, including headcount, labor cost impact, and tax details
Analyze payroll transactions and related deductions to help ensure accurate financial reporting and expense tracking
Use payroll and timekeeping platforms such as Kronos, UKG, and ADP Workforce Now to manage employee time and payroll information
Support payroll validation and reporting needs by maintaining organized records and responding to internal inquiries in a timely manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Specialist

This is a Perth-based, full-time role Monday through Friday on a 6-months’ contr...

Location

Australia , Perth

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Experience with SAP or EC/ECP (preferred)
Strong prioritisation, organisation, and multitasking skills
Ability to handle high workloads independently and maintain confidentiality
Flexible, detail-oriented, and solutions-focused
Effective communicator and collaborative team player
Strong analytical capability
Desirable: Reconciliations, complex calculations, and superannuation handling

Job Responsibility

Perform day-to-day payroll processing ensuring data accuracy
Deliver payroll in line with monthly timelines and legislative requirements
Support payroll activities including terminations, super reconciliation, and reporting
Resolve payroll queries, escalating where required

Fulltime

Payroll Specialist

We are looking for a Part-Time Payroll Specialist to support accurate and timely...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience handling full-cycle payroll from data collection through final processing and reconciliation
Background managing multi-state payroll with a solid understanding of related compliance considerations
Hands-on experience using Deltek in a payroll-focused capacity
Ability to process payroll accurately for about 50 employees
Strong attention to detail with the ability to identify inconsistencies and resolve payroll issues efficiently
Working knowledge of payroll practices, deductions, earnings calculations, and recordkeeping standards
Effective communication skills and the ability to work collaboratively with cross-functional teams.

Job Responsibility

Process complete payroll cycles for a workforce of more than 50 employees, ensuring accuracy from initial data review through final payroll completion
Administer payroll for employees working across multiple states while applying appropriate tax withholdings, deductions, and jurisdiction-specific rules
Manage payroll activities within ADP and Deltek, including data updates, audits, and routine transaction processing
Review payroll inputs such as hours, earnings, adjustments, and benefits information to identify and correct discrepancies before payroll is finalized
Maintain payroll records and supporting documentation to promote accuracy, audit readiness, and compliance with internal standards
Respond to payroll-related questions from employees and internal partners, providing clear guidance on pay, deductions, and related matters
Partner with HR, finance, and other stakeholders to resolve payroll issues and support ongoing payroll operations
Assist with payroll-related process updates or operational changes, including system-related activities when needed, while minimizing disruption to payroll delivery.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to support weekly payrol...

Location

United States , Pawtucket

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience processing high-volume payroll in a multi-state environment
Hands-on knowledge of payroll administration, including employee setup, tax configuration, and payroll deductions
Practical experience handling garnishments and maintaining related documentation
Ability to process weekly payroll accurately for both hourly and salaried employee groups
Familiarity with timecard review and payroll data validation practices
Strong organizational skills, dependable follow-through, and the ability to work effectively within established guidelines

Job Responsibility

Process weekly payroll for approximately 1,200 employees, ensuring accurate pay calculations for both hourly and salaried staff
Review and validate employee timecards before each payroll cycle to maintain compliance and reduce processing errors
Administer payroll-related records, including employee setup, tax elections, and employee withholding updates
Manage wage garnishment entries and ongoing deductions in accordance with applicable requirements and deadlines
Maintain precise payroll data within the company’s onsite, in-house payroll process and support routine administrative activities tied to payroll execution
Partner with internal teams as needed to resolve payroll discrepancies while keeping payroll tasks on schedule
Prioritize core payroll processing activities and carry out assigned procedures with close attention to detail and accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Payroll Specialist

We are looking for an experienced Payroll Specialist to support complex payroll ...

Location

United States , Franklin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience managing full-cycle payroll for a workforce of more than 500 employees
Strong background in multi-state U.S. payroll processing and payroll compliance
Hands-on experience with union construction payroll, including multiple trades and a wide range of union agreements
Knowledge of certified payroll reporting requirements for client-facing or government-funded projects
Familiarity with union deductions, union dues, and employer-paid union benefit calculations
Experience supporting workers' compensation reporting, annual reconciliations, and audit preparation
Working knowledge of Canadian payroll practices, including tax and provincial payroll considerations
Proficiency with ADP Workforce Now or a similar enterprise payroll platform

Job Responsibility

Manage end-to-end payroll processing for a high-volume employee population, ensuring timely and accurate pay administration across multiple states
Administer payroll for union construction employees spanning multiple trades, while applying varying union agreements, pay rules, and reciprocal arrangements correctly
Coordinate and validate union-related deductions and employer-paid benefit contributions, including payments tied to retirement, healthcare, vacation funds, and union dues
Prepare and review certified payroll submissions required for client projects and government-related work, ensuring all wage and hour reporting meets contractual and regulatory standards
Support union and certified payroll audits by organizing records, responding to auditor requests, and helping resolve discrepancies efficiently
Assist with Canadian payroll activities, including payroll calculations and compliance considerations related to federal and provincial requirements
Monitor workers' compensation allocations throughout the year to help maintain accurate job costing and payroll-related expense alignment
Contribute to annual workers' compensation estimate reviews and true-up audits by reconciling payroll data and supplying required documentation
Use payroll systems such as ADP Workforce Now to maintain employee payroll records, process updates, and strengthen reporting accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan
paid time off for vacation, personal needs, and sick time
paid holidays

Payroll Specialist

We are looking for a Payroll Specialist to support accurate and timely payroll o...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience handling full-cycle payroll from initial data review through final payroll completion
Background managing multi-state payroll with solid understanding of payroll regulations and tax requirements
Hands-on experience using ADP Workforce Now in a payroll processing environment
Ability to manage high-volume payroll, including populations of 500 or more employees
Strong attention to detail with the ability to identify errors and maintain data accuracy
Effective communication skills and the ability to work collaboratively with employees and internal teams
Proficiency with payroll reporting, recordkeeping, and general payroll administration best practices

Job Responsibility

Process full-cycle payroll for a workforce of more than 500 employees, ensuring pay is issued accurately and on schedule
Administer payroll activities across multiple states while applying appropriate tax, wage, and compliance requirements
Use ADP Workforce Now to manage payroll data, review transactions, and resolve processing issues efficiently
Audit payroll records, earnings, deductions, and adjustments to identify discrepancies and correct them before payroll completion
Partner with internal stakeholders to address payroll-related questions, research variances, and provide clear follow-up
Maintain organized payroll documentation and support reporting needs related to payroll operations and compliance
Assist with payroll updates, system-related changes, and process improvements as needed within the payroll function

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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