Payroll Specialist Job at AW Health Care (Saint Louis)

Payroll Specialist

AW Health Care

Location:
United States , Saint Louis

Category:
Finance

Contract Type:
Not provided

Salary:

26.00 - 30.00 USD / Hour

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Job Description:

AW Health Care is a growing organization dedicated to providing compassionate, one-on-one support that allows seniors and homebound clients to live safely and comfortably in their own homes. We are a women-owned organization proudly serving the St. Louis community, and we believe our staff are the heart of everything we do. We are currently seeking a full-time, detail-oriented, dependable Payroll Specialist to support the payroll processing of our 500-employee home care organization. This in-office role is responsible for maintaining accurate payroll records, supporting daily payroll functions, and ensuring compliance with internal and external reporting requirements. The ideal candidate is hands-on, organized, and thrives in a fast-paced environment where teamwork, flexibility, and confidentiality are essential. The Payroll Specialist, supervised by the Payroll and Benefits Manager, coordinates and leads the organization’s payroll function to ensure accuracy, timeliness, and compliance with all applicable laws and regulations. This role provides critical support for the preparation and submission of payroll for the organization’s main payroll, as well as payrolls for all Consumer Direct Service (CDS) companies. The Payroll Specialist serves as a backup for payroll processes, maintains comprehensive documentation, and acts as a resource for employees and managers regarding payroll-related questions and policies.

Job Responsibility:

Assist in accurately processing payroll through an external payroll service within prescribed time frames
Compile payroll data for each pay period, reviewing reports and documentation from departmental payroll contacts
Resolve discrepancies by communicating with department managers to ensure timely payroll submission
Ensure all payroll transactions have proper approvals
follow up and document additional approvals when changes occur after initial submission
Maintain accurate employee information in payroll service databases and the EMR system
Develop an in-depth understanding of payroll systems to produce both standard and customized payroll reports as needed
Ensure compliance with federal, state, and local payroll regulations
stay informed of regulatory changes and implement process updates to maintain compliance
Provide timely and professional support to employees, addressing payroll questions and assisting with forms and documentation as needed
Maintain workforce and management confidence by safeguarding sensitive payroll information with the highest level of confidentiality
Analyze payroll data and issues
provide reports and recommendations to management
Educate managers and payroll contacts on payroll policies and procedures
Coordinate new hire setups in payroll and company systems with Human Resources to ensure accuracy and compliance
Process garnishments, levies, and support orders in accordance with court requirements
Administer Paid Time Off (PTO) requests in alignment with company policy
Maintain and close CDS client payroll records in coordination with the Department Manger
Assist the Payroll & Benefits Manger with special projects as assigned
Support the payroll team by proactively completing tasks and contributing to team objectives

Requirements:

Minimum of 2-3 years experience in payroll and/or human resources, preferred
Strong attention to detail and accuracy
Working knowledge of payroll processes, laws, and regulations
Maintains the highest standards of confidentiality
Strong analytical and problem-solving skills
Excellent documentation and organizational abilities
able to prioritize and meet deadlines
Sound decision-making skills with a bias for action and a keen sense of urgency
Self-confident, professionally tactful, and customer service-oriented
Excellent written and verbal communication skills
Demonstrates leadership qualities and the ability to collaborate effectively
Committed to continuous learning and professional development

What we offer:

Medical, Dental, and Vision Insurance
401(k) with 4% Company Match
Paid Time Off (PTO)
Supplemental benefits (Short Disability, Life Insurance)

Additional Information:

Job Posted:
March 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

AW Health Care - All Job Offers

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