Payroll Specialist

• Direct end-to-end weekly payroll processing for several business entities with employees working in multiple states, ensuring each pay cycle is completed accurately and on schedule
• Maintain employee payroll and HR records by processing new hires, separations, pay updates, withholding changes, and direct deposit information with close attention to detail
• Oversee payroll system administration and electronic timekeeping data, keeping employee information current and supporting reliable approval workflows
• Handle union payroll activities, including dues calculations, fringe benefit tracking, and wage administration in alignment with collective bargaining agreements
• Review payroll-related transactions for compliance with federal, state, and local regulations, including wage and hour requirements and multi-state tax reporting obligations
• Partner with finance and HR stakeholders to verify benefits deductions, garnishments, and other payroll adjustments while providing guidance on payroll-related questions
• Prepare payroll accounting support such as journal entries, reconciliations, and reporting needed for the general ledger and internal financial review
• Produce payroll and personnel reports for leadership, auditors, and outside agencies, and assist with payroll, benefits, and insurance audit requests
• Recommend and support improvements to payroll and benefits administration processes, including opportunities to streamline workflows and strengthen policy consistency

• At least 10 years of payroll experience, including work in multi-state and multi-entity environments
• Minimum of 5 years of hands-on experience with payroll and benefits administration platforms, including reporting, data imports and exports, and system integrations
• Demonstrated knowledge of union payroll practices and the ability to interpret collective bargaining agreements
• Strong understanding of federal and state payroll tax rules, wage and hour laws, and overall payroll compliance standards
• Experience supporting payroll audits, year-end activities, and related tax documents such as W-2 processing
• Proficiency with timekeeping systems and workflow administration, along with strong Microsoft Excel skills
• Excellent organizational, communication, and problem-solving skills with a consistent record of accuracy under tight deadlines
• Experience with full-cycle payroll for large employee populations, including environments with more than 500 employees
• familiarity with ADP Workforce Now is highly valued

Familiarity with ADP Workforce Now

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan