Payroll Specialist Job at Darwin Recruitment GmbH

Payroll Specialist

Darwin Recruitment GmbH

Location:
United States

Category:
Human Resources

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

In this unique and rewarding position, the Payroll Specialist supports and oversees payroll operations for assigned clients utilizing a vendor-specific platform. This role is responsible for processing accurate and timely payroll, maintaining payroll data integrity, and executing payroll transactions in alignment with established processes and service expectations. The Payroll Specialist applies payroll expertise to recommend process enhancements, implement best practices, and support continuous improvement efforts. This position serves as a liaison between clients and their payroll technology, executing payroll tasks, system updates, and client requests while delivering a high-quality service experience.

Job Responsibility:

Process end-to-end payrolls for multiple clients using the vendor-specific platform
Audit payroll data for accuracy, including earnings, deductions, and accruals
Perform payroll balancing to ensure precise and error-free processing
Manage payroll changes such as new hires, terminations, compensation updates, and earnings/deduction changes within the vendor’s system
Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments
Support payroll imports, integrations, and timekeeping data reviews within the vendor-specific system
Partner with clients to collect, validate, and process payroll inputs
Identify and implement payroll process improvements to enhance efficiency and accuracy
Research and resolve payroll discrepancies and client payroll inquiries
Maintain payroll documentation and support creation and updates of SOPs
Participate in payroll projects, system optimizations, and client onboarding activities as needed
Collaborate cross-functionally with internal teams to support payroll processing, data accuracy, and timely resolution of payroll-related items
Other duties as assigned

Requirements:

Hands-on payroll processing experience in the vendor-specific system
Advanced Microsoft Excel proficiency required, including the ability to audit, manipulate, and reconcile large payroll data sets
Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation
Strong working knowledge of formulas such as VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables
Ability to import/export payroll files and review data feeds using Excel
Experience managing client-facing payroll communications
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Strong attention to detail and organizational skills
Ability to manage multiple payrolls in a deadline-driven environment
Proven problem-solving skills with the ability to navigate complex payroll scenarios
Ability to work independently and collaboratively in a fast-paced environment
Bachelor’s degree in Human Resources, Business, Finance, or related field – or equivalent experience
5 + years of payroll processing experience
2-4 years direct experience processing payroll in a vendor-specific system required
Working knowledge of payroll principles, practices, and procedures

Nice to have:

Benefits and earnings/deduction configuration experience preferred
Client payroll onboarding or implementation experience a plus

Additional Information:

Job Posted:
February 20, 2026

Employment Type:

Fulltime

Work Type:

Remote work

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