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Payroll Specialist

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Robert Half

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Location:
United States , Saint Charles

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Category:
Finance

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Contract Type:
Not provided

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Salary:

22.00 - 25.00 USD / Hour
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Job Description:

We are looking for a detail-oriented Payroll Specialist to join a growing team in Illinois in a contract role with the potential to become permanent. This position supports a diverse client base by managing payroll operations, maintaining accurate financial records, and preparing reporting documents that help businesses stay compliant and organized. The ideal candidate brings hands-on payroll experience, strong accounting awareness, and confidence working with client information in a fast-paced environment.

Job Responsibility:

  • Manage recurring payroll cycles for multiple business clients, ensuring accurate and timely completion of weekly, bi-weekly, and monthly pay runs
  • Collect and review payroll data from clients, verify pay details such as earnings, deductions, overtime, and bonuses, and enter information into the appropriate systems
  • Respond to client questions related to payroll activity, pay records, tax items, and processing concerns with professionalism and accuracy
  • Prepare payroll tax filings and related documentation for agencies, while supporting required monthly, quarterly, and year-end reporting deliverables
  • Maintain and update employee compensation details, benefit deductions, wage rates, and onboarding records to support accurate payroll administration
  • Perform bookkeeping activities for assigned clients, including recording bank and credit card transactions and generating financial statements for review
  • Reconcile accounts to identify discrepancies, correct posting issues, and support accurate financial reporting
  • Assist with after-the-fact payroll processing and contribute to additional compliance tasks such as sales tax reporting as training progresses

Requirements:

  • At least 2 years of payroll processing experience in a high-volume or multi-client environment
  • Working knowledge of payroll practices, wage calculations, tax withholdings, and general accounting principles
  • Proficiency with QuickBooks, including Online and Desktop versions
  • Strong skills in Microsoft Excel, Word, and Outlook for reporting, documentation, and communication
  • Ability to manage sensitive information with accuracy, discretion, and strong attention to detail
  • Comfortable organizing documentation electronically and maintaining clear client processing records
  • Experience with bookkeeping, account reconciliation, or payroll-related reporting is strongly preferred

Nice to have:

Experience with bookkeeping, account reconciliation, or payroll-related reporting is strongly preferred

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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