Payroll Specialist II

• Process U.S. payroll accurately and on schedule, including regular and off-cycle payrolls
• Assist with high-volume and multi-state payroll processing while ensuring compliance with federal, state, and local regulations
• Review and validate payroll data, including hours worked, bonuses, deductions, tax withholdings, and benefit contributions
• Process new hire integrations from Workday and maintain employee pay profiles in ADP
• Review daily Workday-to-ADP integration files for accuracy and partner with the Workday team to resolve errors
• Update payroll records related to tax withholdings, direct deposits, HSAs, FSAs, and other employee changes
• Import and review employee timecards, ensuring timely manager approvals for hourly employees
• Review time-off files from Workday and import data into ADP for payroll processing
• Liaise with Human Resources regarding leaves of absence and payroll deductions related to unpaid leaves
• Investigate and resolve payroll discrepancies and respond to employee inquiries professionally and promptly
• Monitor and respond to inquiries in the shared Payroll inbox
• Distribute pay statements and assist with year-end processes, including W-2 preparation and distribution
• Support payroll tax account registrations and maintain good standing with tax agencies
• Assist with preparation of payroll reports, month-end and quarter-end accruals for Accounting, and audit requests
• Assist with employee HSA enrollments using Workday enrollment reports
• Maintain working knowledge of payroll tax laws, benefit programs (HSA, FSA), and company policies
• Maintain payroll records and documentation in compliance with audit standards
• Cross-train with the Lead Payroll Specialist to provide backup support for all payroll processes
• Act as a mentor to Payroll Specialists and take on increasing responsibility as needed
• Support payroll system updates, testing, and process improvement initiatives
• Uphold company mission, values, and Quality Management System policies

• Experience processing payroll in a high-volume or multi-state environment
• Hands-on experience with ADP payroll systems and Workday HRIS integrations
• Strong understanding of payroll laws, tax regulations, and compliance requirements
• Experience with employee benefits payroll processing, including HSAs and FSAs
• High attention to detail with strong analytical and problem-solving skills
• Ability to manage deadlines, prioritize competing tasks, and adapt in a changing environment
• Strong verbal and written communication skills with proven customer-service orientation
• Ability to handle sensitive and confidential employee information with professionalism
• Strong interpersonal and teamwork skills with the ability to mentor others
• Reliable attendance and accountability in meeting payroll deadlines

Carex benefits