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The position has a critical mandate to oversee annual corporate payroll and benefit expenditures and ensure employees are paid accurately, timely, and in accordance with both statutory requirements and collective agreements. With its high impact to the business and employees, this role is recognized for its sound judgment, discretion, and professionalism combined with excellent stakeholder relationship management and influencing skills.
Job Responsibility:
Lead and mentor a team to ensure the accuracy & timeliness of weekly, bi-weekly, monthly, and annual payroll processes while upholding a high degree of customer service to stakeholders across the organization
Investigate and resolve payroll discrepancies & queries as they arise
Month-end general ledger reconciliations and prompt resolution of all reconciling items
Proactively identify issues and potential risks along with the innovative, creative, and timely roll out of required process improvement implementations
Act as the 'Subject Matter Expert' for all payroll related issues and questions
Continually assess and review business processes impacting payroll to identify creative opportunities to support business transformation, automation, and/or streamline processes
Manage external relationships, expectations, requirements, service levels, and project manage independent consultants who provide technical software support (Workday)
Lead corporate internal and external audits impacting payroll
Work closely and collaborate with cross-functional stakeholders to provide guidance and interpret applicable company policies, procedures, employment laws, and collective agreements
Ensure impeccable departmental record keeping and documentation is in place as well as the establishment of tightly controlled procedures and audit checks
Functional lead and strategic decision maker supporting all projects impacting payroll
Responsible for all other relevant special projects as they arise
Requirements:
Post-secondary education in Business Administration or related field
Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) Designation
Minimum 8-10 years of full cycle payroll experience with 5 years of team lead or supervisory experience in a large organization running several payroll
Expert knowledge of payroll Acts & Regulations (Federal & Provincial) and a detailed knowledge of the Employment Standards Acts and its practical applications
Comprehensive knowledge of HRIS/payroll systems (Workday preferred), their operations, and integration with other software & ERP tools
Solid knowledge and understanding of Kronos time keeping system
A solid understanding of the functional operation of the finance department and accounting rules
Hands-on payroll experience in both non-union and union environments
Ability to multi-task and make decisions in a fast paced and changing environment with time-sensitive deadlines which have broad reaching impacts across the organization
Proven ability to analyse facts and development recommendations to address routine and frequently non-routine challenges
Highly effective at interpreting, implementing, and communicating highly complex tax legislative guidance
Highly competent in managing both direct and cross departmental priorities & objectives that impact payroll matters
Track record of developing a culture of collaboration, accountability and ownership while maintaining positive and consultative working relationships with all levels of employees and management
A proven track record of discretion in dealing with confidential matters
Project and/or change management experience including process automation
Excellent IT and data query skills
Comprehensive knowledge and experience with HRIS/Payroll system implementation for new business requirements including fact gathering requirements, making design recommendations, providing future state operational solutions, and supporting all testing and post implementation activities