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Payroll/HR Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Boca Raton

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a skilled Payroll/HR Specialist to manage payroll operations and provide comprehensive human resources support for a dynamic executive aviation company. This role involves processing payroll for a multi-state workforce, ensuring compliance with labor laws, and maintaining accuracy in employee records and benefits administration. The ideal candidate will excel in detail-oriented tasks, possess expertise in Paylocity, and demonstrate the ability to support a mobile workforce, including flight crews operating across various jurisdictions.

Job Responsibility:

  • Process bi-weekly payroll for approximately 145 employees across multiple states using Paylocity
  • Ensure accurate entry of payroll data, including pay changes, deductions, bonuses, and other adjustments
  • Administer garnishments, levies, and deductions while ensuring compliance with applicable laws
  • Oversee multi-state payroll operations and ensure adherence to state and local tax regulations
  • Manage payroll tax calculations and filings, ensuring accuracy and timeliness
  • Stay updated on federal, state, and local employment regulations, particularly California labor laws
  • Coordinate employee onboarding processes, including paperwork completion, system setup, and orientation
  • Administer employee benefits programs such as health, dental, vision, and retirement plans
  • Maintain accurate and confidential employee records and resolve benefits-related inquiries
  • Collaborate with management to align HR processes with operational needs of a mobile workforce

Requirements:

  • Minimum of 3–5 years of experience in payroll and HR functions, preferably within aviation, transportation, or multi-state environments
  • Proficiency in Paylocity and QuickBooks software is required
  • Strong understanding of multi-state payroll processing and payroll tax regulations
  • Familiarity with California labor laws, including wage/hour regulations and overtime requirements
  • Experience managing payroll for organizations with over 100 employees
  • High level of accuracy and attention to detail in data entry and payroll calculations
  • Ability to handle sensitive information with utmost confidentiality
  • Excellent organizational, analytical, and time-management skills with the ability to meet multiple deadlines
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
January 29, 2026

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