Payroll, HR & AP Administrator/ Full Charge Bookkeeper Job at Real Time Consulting (Phoenix)

Payroll, HR & AP Administrator/ Full Charge Bookkeeper

Real Time Consulting

Location:
United States , Phoenix

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

Real Time Companies is searching for an individual who will succeed in a small entrepreneurial environment. You must like wearing multiple hats in a diverse position. You must be extremely good at working on multiple tasks/projects at the same time and be self-directed. You will have the opportunity to learn and work in a collaborative fast paced business. You will take ownership of your areas of responsibility consisting of Payroll, Accounts Payable, Human Resources Administration, and general office Administration. You will serve as a key team member and will be heavily relied upon, it’s a very critical position. You are extremely important to the team and the business. If you like managing many different projects and responsibilities, are energetic, have high degree of integrity, are reliable, produce highly accurate work with defined deadlines, are a go getter and like to take initiative (very important) and figure things out on your own, this role is the right fit for you! When it comes to these 4 areas of the job responsibility, you will operate as the right hand of the CFO/COO, and take lead to make sure these areas run smoothly, timely, efficiently and it meets your and our high standards. You will contribute to our ability to move the company forward and expand our footprint in the market. We offer a small, highly productive, committed and collaborative team, everyone is a highly focused worker thus there is little time for socializing outside of group events. We give you the trust and resources to perform your job accurately and on time without micro-management. We were awarded 2018 Top Companies to Work for, we like to volunteer as a team, and hold high standards for each other. Only A players will love our environment.

Job Responsibility:

Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.)
Qtly tax filings reconciliations (after the PR company completes them)
Out of state worker tax structure set up for business license, withholdings, UI
Coordinate the Worker’s Compensation Insurance plan
renewals
annual Audits
Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
Benefits participant administration and bill reconciliation
Investigate and resolve discrepancies in all expense accounts under tight deadlines
Vendor relations, service contracts renewals
Review and retain necessary source documentation for accounting and operational financial transactions
file all documents in soft and hard copy folders
Review contracts for accounting adherence and ensure proper documentation is received and organized
Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
Account management of the Dun & Bradstreet credit report to maintain desirable ratings
Serve as backup and support to any other needed accounting related functions
Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
Employee on/off boarding administration
Employee record keeping (soft and hard copy)
Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
Coordinating employee events/ meals/ meetings
Other accounting, administrative or business duties as assigned

Requirements:

Associate degree in Accounting Preferred or equivalent professional on the job experience
7+ Years relevant and proven work experience in a corporate environment in similar role
Knowledge of QuickBooks a big PLUS
Knowledge of Evolution Payroll Software a big PLUS
Intermediate with MS Word, MS Outlook
Intermediate/ Advanced experience with Excel
Strong analytical and judgement skills
Effectively communicates with manager, peers, and business staff regarding work processes
Ability to be firm and professional
have strong follow-up ability with management, clients, vendors
STRONG attention to detail, high % of accuracy in work, organizational and time management skills
Professional verbal, written communication and interpersonal skills with a customer service focus
Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
Ability to effectively handle multiple projects simultaneously in a deadline driven environment
Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost

Nice to have:

Bachelor’s degree in Accounting a PLUS

What we offer:

2 weeks PTO
8 Holidays
Health/ Dental/ Vision Benefits
401K plan
professional office environment, with casual attire

Additional Information:

Job Posted:
January 17, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Real Time Consulting - All Job Offers

Job Link Share: