Payroll & Fiscal Coordinator

• Serve as the primary timekeeper and as a financial transactor for two research divisions (IGPP & GRD) at SIO
• Serve as primary timekeeper for approximately 250 staff, academics, and student employees, providing administrative support pertaining to the salary and personnel administration
• Responsible for the review, analysis, coordination, administration and audit of intricate monthly and biweekly payroll and timekeeping activities for multiple bargaining units and policy positions
• Gather and analyze timekeeping information and resolve issues and questions as appropriate
• Work closely with department contacts, supervisors, managers, central campus offices (workers compensation, benefits and payroll) in the proper accounting and reporting of timekeeping issues related to employees
• Complete UCPath processes for staff personnel activity, including but not limited to: vacation accrual changes, payroll requests and corrections, etc
• Assist with HR tasks such as reviewing and submitting service credit pin requests and maintaining the BLINK directory
• Responsible for preparing and reviewing various fiscal transactions including but not limited to, salary cost transfers, funding changes, purchase orders, travel, P-Card reports and various reimbursements using Oracle and Concur ensuring compliance with University and agency rules and regulations
• Serve as backup to prepare and process UC entertainment, travel, mileage, alcohol, and pay authorizations
• Follow-through to ensure all requests and vouchers are processed in a timely manner
• Prepare travel advance, travel vouchers and various payment authorizations using Concur
• Maintain inventory and control of building keys and building card keys, as needed
• Other miscellaneous duties include serving as backup for the issuance, monitoring and ordering of visitor parking permits
• maintaining the parking permit database showing cash and recharge balances
• informing visitors of parking availability and regulations
• and making deposits from parking receipts
• May also serve as backup for the issuance of keys and building card keys to occupants of five IGPP buildings and as backup for maintaining keys and control records and key database
• and ordering keys from Customer Relations

• Experience performing hourly and monthly payroll/timekeeping functions for a large, complex academic organization
• Familiarity with vacation and sick leave, compensatory time off, overtime pay, jury duty, and other timekeeping options for full-time and part-time employees
• Knowledge of payroll accounting procedures
• Proven ability to analyze complex pay records, personnel forms, and payroll time records to initiate payments, correct errors and prepare reports
• Demonstrated math skills to perform complex calculations
• Experience using online systems: financial/purchasing/travel
• Experience (or the ability to learn) processing invoices, reimbursements, expense reconciliations
• experience entering account codes
• Experience collecting and submitting documentation for reconciliation and reimbursements
• Strong computer skills and demonstrated experience with business applications such as Microsoft Office or Google Suite, including but not limited to Excel and MS-Word, databases, web browsers, email software and automated financial/payroll systems and database applications
• Strong demonstrated organizational skills to work independently and proven initiative to implement and complete projects to meet deadlines in a timely and accurate manner, deal with changing priorities, work well under pressure, follow multiple tasks through completion, while effectively prioritizing high volume workload with frequent interruptions
• Skills to organize and correlate information from a variety of sources
• Effective oral, written and interpersonal communication skills to explain complex, detailed travel, reimbursement, and payroll policies to faculty, staff, students and visitors
• Experience explaining reimbursement, purchasing, and payroll policies (or the ability to learn)
• Experience or ability to analyze/coordinate administrative policies and procedures along with ability to perform work according to established protocols
• Ability to understand information provided in meetings or notices and apply to business office operations
• Demonstrated ability to function efficiently and productively as a team member with all the interpersonal skills required to build and maintain cooperative working relationships with a variety of individuals and campus units
• Proven ability to interact constructively and collaboratively with faculty, staff, students, and visitors, exercising tact, diplomacy and flexibility

PREFERRED- Experience using UCSD business systems, including Oracle, Concur, and EcoTime