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Payroll & Finance Specialist

Poland, Kraków · Job Posted March 08, 2026
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Job Description

Join our expanding Finance team as a Payroll & Finance Specialist, where you’ll play a key role in overseeing payroll compliance and supporting financial reporting in a dynamic environment. The Payroll & Finance Specialist oversees the accuracy and effectiveness of payroll processes delivered by external providers while supporting financial reporting and cost control activities. The role ensures correct calculation of salaries, taxes, and contributions, provides expert guidance on payroll-related matters, and collaborates with finance, HR, and external partners to maintain regulatory alignment. Through detailed analysis and oversight, the position supports risk mitigation and operational efficiency.

Job Responsibility

  • Ensuring accuracy and compliance of payroll processes carried out by an external service provider
  • Overseeing correct calculation of salaries, taxes, and contributions, including verification of compliance with applicable laws and limits
  • Keeping international teams informed about changes in payroll and tax regulations and ensuring proper implementation
  • Providing subject matter support to employees regarding labor law, taxes, and payroll calculations
  • Identifying regulatory risks and implementing measures to minimize potential non compliance
  • Analyzing regulations and updating internal procedures in cooperation with the external accounting firm
  • Coordinating cooperation with financial and payroll service providers, including negotiating terms and service scope
  • Monitoring supplier fees in line with contractual agreements and overseeing timely payments
  • Preparing payroll and financial reports for management and the finance department
  • Managing internal financial reporting and preparing cost analyses and financial summaries
  • Maintaining financial and accounting documentation and updating relevant spreadsheets and records
  • Verifying balance sheets and preparing settlements with government institutions
  • Participating in projects related to the Company Social Benefits Fund (ZFŚS), including annual budget calculation and cooperation with HR and legal advisors
  • Supporting managers and international teams in interpreting local regulations
  • Ensuring accuracy of ZUS, PIT, and PFRON declarations and comparing them with payroll data
  • Verifying indicators used in settlements in accordance with applicable regulations
  • Supporting intercompany transaction reviews and consolidation related reconciliations

Requirements

  • Degree in Finance, Accounting, Business Administration, or related fields
  • 2 to 5 years of experience in Payroll, Finance, or Accounting roles in Poland
  • Strong command of English and Polish (C1 level or higher)
  • Working knowledge of Polish Labour Code, Social Security regulations, and tax laws
  • Proficiency in Microsoft O365, particularly Excel (Intermediate level)
  • Knowledge of electronic systems such as PUE ZUS and PPK
  • General knowledge of financial reporting and accounting principles
  • Excellent attention to detail and high level of accuracy and confidentiality
  • Strong organizational and time management skills
  • Proactive approach to problem-solving and process improvement
  • Professional communication skills and a sense of responsibility

Nice to have

  • Familiarity with payroll systems such as Enova or similar is an advantage
  • Experience supporting audits, regulatory inspections, or cooperating with outsourcing providers is an asset
  • Courses in Payroll, Labor Law, or Tax Law are an advantage

What we offer

  • Private medical care (fully covered)
  • MultiSport card (partially covered)
  • Team building activities
  • Working in an international environment
  • Contributing to the academic community
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