Payroll & Equity Manager Job at Clay (San Francisco)

Equity & Payroll Administration Manager

Location

United States , Palo Alto

Salary:

Not provided

Wealthfront

Expiration Date

Until further notice

Requirements

At least 2 years of experience administering grants, vests, and exercises within Shareworks, Carta, or a similar equity platform
Comfortable performing calculations and reporting for stock-based compensation expense under ASC 718 without significant oversight
Led processing multi-state payroll for 200+ employees using a major platform like ADP, Namely, or Workday
Holds an active CPA (Certified Public Accountant) or CEP (Certified Equity Professional) designation

Fulltime

New

Interim Payroll Manager

Robert Half Management Resources is seeking an Interim Payroll Manager for a lea...

Location

United States , Van Nuys

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of payroll leadership experience supporting large employee populations of 500 or more
Demonstrated background managing full-cycle, multi-state payroll with strong knowledge of California wage and hour requirements
Hands-on experience with ADP Workforce Now or a comparable enterprise payroll platform
Prior involvement in administering commission-based compensation and other variable pay components
Ability to work independently, adapt quickly, and provide steady leadership in an interim or transitional environment
Experience supporting payroll audits, including report generation, reconciliations, and response to PBC-related requests
Strong understanding of payroll compliance, payroll taxes, and high-volume processing best practices

Job Responsibility

Lead end-to-end payroll administration for a large employee population across multiple business entities on a bi-weekly schedule
Direct complex payroll activities involving salaried and hourly employees, location-based pay variations, and employees working in multiple states
Provide day-to-day oversight to payroll team members while maintaining high standards for precision, compliance, and on-time delivery
Process variable compensation elements such as bonuses, commissions, and sales-related incentive earnings using supporting operational data
Manage specialized payments, including equity-related compensation, dividend distributions, and other non-routine payroll items
Monitor payroll tax obligations and reporting requirements to help ensure alignment with applicable federal, state, and local regulations
Prepare payroll records, reports, and reconciliations needed for audit requests and review activities
Create and refine payroll procedures and standard operating documentation to improve continuity and knowledge sharing

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Vp, Senior Payroll Manager

We are assisting a publicly traded company with their search for a VP, Senior Pa...

Location

United States , Glendale

Salary:

150000.00 - 200000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree
10+ years of payroll experience, including team leadership and operational oversight
Strong expertise in U.S. payroll tax laws, compliance requirements, and multi-state payroll administration
Experience administering equity compensation programs and stock-related transactions a plus
Advanced Excel skills and proficiency with Microsoft Office applications
Strong analytical, reconciliation, and problem-solving capabilities with exceptional attention to detail

Job Responsibility

Oversee end-to-end payroll operations across multiple jurisdictions and pay groups
Ensure timely and accurate payroll execution while adhering to applicable federal, state, and local requirements
Coordinate payroll reviews, account reconciliations, and year-end reporting activities, including tax-related filings and documentation
Develop, implement, and maintain effective payroll controls, compliance procedures, and audit readiness practices
Manage employee equity compensation programs, including stock-based awards and employee purchase plans, while maintaining accurate records
Handle equity-related activities such as award issuance, vesting events, exercises, settlements, and adjustments
Ensure appropriate tax treatment, reporting, and compliance for equity compensation transactions
Assist with financial reporting and reconciliation of stock-based compensation activity and related expenses
Stay informed of legislative and regulatory developments affecting payroll and equity administration and recommend necessary updates

Fulltime

Manager, Payroll Taxation

Responsible for the day-to-day oversight of payroll tax operations across 15 leg...

Location

United States , Deerfield

Salary:

112000.00 - 154000.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field required
3+ years of progressive experience in payroll tax, payroll operations, or employment tax compliance
Demonstrated experience managing multi-state payroll taxation, including federal, state, local, and territory requirements (e.g., Puerto Rico)
Proven experience overseeing or partnering with outsourced payroll or payroll tax vendors
Strong background in payroll tax filings, deposits, reconciliations, audits, and notice resolution
Hands-on experience with payroll and tax systems (ADP and Workday a plus)

Job Responsibility

Responsible for the day-to-day oversight of payroll tax operations across 15 legal entities spanning all 50 U.S. states and Puerto Rico
Manages an outsourced Payroll Tax Partner responsible for daily tax deposits, statutory filings, audits, and identifying new jurisdiction registrations
Plays a critical role in ensuring accurate financial reporting and full compliance with federal, state, and local payroll tax regulations
Partners cross-functionally with Finance, Legal, and external advisors to support efficient tax operations, resolve complex tax matters, and contribute to strategic tax initiatives, including payroll tax considerations related to mergers and acquisitions (M&A)
Oversee accurate withholding, calculation, and remittance of federal, state, local, and territory payroll taxes (including Puerto Rico)
Ensure timely daily, monthly, quarterly, and annual tax deposits
Review, balance and approve all monthly, quarterly and annual tax filings/returns
Monitor compliance with changing payroll tax laws and regulations
Manage tax registrations, terminations, and rate updates for new or existing jurisdictions
Manage and oversee an outsourced Payroll Tax Partner deliverables for accuracy, timeliness, and compliance

What we offer

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave
Commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)

Fulltime

Manager, Payroll and Admin

This is an excellent opportunity for an experienced Payroll Manager seeking a ne...

Location

Canada , Vancouver

Salary:

100000.00 - 120000.00 CAD / Year

Aplin

Expiration Date

Until further notice

Requirements

Designated PCP or PLP
6+ years of multi- provincial payroll, ideally in an investment or financial services environments
Exposure to equity transactions, stock options and bonus calculations
5 days in office role.

Job Responsibility

Manage full-cycle payroll processing across several provinces, ensuring accuracy, compliance, and timeliness
Oversee employee benefits administration, including enrollments, updates, terminations, and annual renewals
Handle statutory payroll obligations such as EHT, CPP, EI, income tax deductions, workers’ compensation, and year-end reporting
Process T4s and RL-1s as applicable, and act as the main contact for payroll audits, benefits providers, and external advisors
Manage documentation, reconciliation, and recordkeeping for annual share or equity transactions
Coordinate closely with banks, legal counsel, and internal stakeholders to ensure smooth execution of transactions involving buyers and sellers
Coordinate annual insurance renewals, including Office, Cyber, D&O, E&O, and Fidelity Bond coverage
Apply accounting principles to payroll-related entries, accruals, reconciliations, and journal postings
Support Finance with payroll-related inputs for month-end and year-end close
Prepare payroll reporting, variance analysis, headcount summaries, and ad-hoc financial insights

What we offer

3 to 4 weeks vacation
Extended health and dental
Profit sharing

Fulltime

Equity & Payroll Accountant

We are looking for a detail-oriented Equity & Payroll Accountant to join our cli...

Location

United States , Vancouver, WA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in full-cycle payroll management
Proficiency in handling multi-state payroll operations and tax reporting
Strong knowledge of payroll systems, with experience in Rippling preferred
Familiarity with equity platforms such as Shareworks, E-Trade, or Fidelity
Advanced Excel skills for data management and analysis
Ability to conduct payroll audits and ensure compliance with internal and external regulations
Experience with payroll reconciliations and journal reporting
Excellent communication skills to liaise with providers and resolve discrepancies

Job Responsibility

Process employee earnings, including salaried and hourly pay, across multiple states using the Rippling payroll system
Input manual payroll changes such as reimbursements, one-time payments, and off-cycle payroll calculations
Handle equity-related payroll tasks, including taxable compensation modeling, tax validation, and coordination with equity platform providers
Manage wage garnishments and repayment plans while ensuring compliance with regulations
Conduct payroll audits to verify documentation and adherence to internal controls
Reconcile payroll data monthly, ensuring accurate integration between Rippling, NetSuite, and equity platforms
Set up and process new equity grants, validating automated changes within equity platforms
Address tax notices and collaborate with payroll system providers to resolve amendments and corrections
Communicate with international payroll providers to facilitate payments and equity events as needed
Prepare detailed payroll and journal reports for accounting reviews

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Manager, Payroll Tax & Compliance

We have an exciting opportunity for a Manager, Payroll Tax & Compliance to join ...

Location

United States , Los Angeles

Salary:

102000.00 - 135000.00 USD / Year

Fox News Media

Expiration Date

Until further notice

Requirements

7+ years of relevant work experience servicing a large employee populations (including a remote workforce) in a multi-state, multi-entity organization
7+ years of experience leading and coaching a team of 5+ payroll professionals
Extensive and thorough knowledge of federal, multi-state, and local wage and hour, garnishment, and tax regulations
Strong knowledge of taxation for expats, inpats, and fringe benefits as well as equity incentive instruments (RSUs, stock options, etc.)
Strong proficiency in MS Excel, Work, PowerPoint and Outlook
Strong “service provider” and “business partner” orientation
Proven ability to build strong partnerships with leadership, mentor teams, and foster a culture of accountability and excellence
Exceptional problem-solving, analytical, and communication skills
Highly organed with the ability to navigate change and executive effectively under tight deadlines
Successful experience consulting with all levels of management

Job Responsibility

Lead and oversee the internal payroll tax team and third-party tax and garnishment services vendor to ensure integrity and accuracy of filings of employment taxes and garnishment remittances
Analyze payroll tax issues and provide recommendations for solutions relating, but not limited to employee mobility, reciprocal taxation, stock taxation and reporting, employer provided fringe benefits and local taxation
Monitor, investigate, and resolve tax notices, proactively implementing changes to avoid future issues
Conduct research, documentation, and testing of new payroll tax laws and regulations, providing compliance recommendations to management
Coordinate with HR and Payroll Operations on proper taxation of expats and inpats
Plan, maintain, execute successful year-end tax processing and reporting, and proactively schedule follow-ups with project team
Create and maintain SOPs, train staff on payroll systems, and ensure policies remain compliant with new laws
Create and use metrics to benchmark performance and improve processes/team productivity, plan/execute on implementation of process improvement initiatives
Drive meetings with cross-functional departments to identify and implement process improvements and best practices to drive operational excellence and reduce errors
Provide support, training, mentoring, and leadership to staff on an ongoing basis to ensure a fully efficient payroll operation, overall professional growth, and the team’s ability to meet all deadlines

What we offer

annual discretionary bonus
medical/dental/vision
insurance
a 401(k) plan
paid time off
other benefits in accordance with applicable plan documents

Fulltime

Payroll Manager

We are looking for an experienced Payroll Manager to oversee payroll operations ...

Location

United States , Waltham, Massachusetts

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of payroll management experience, including hands-on processing
Proficiency in full-cycle payroll operations for large organizations
Experience managing multi-state payroll and addressing diverse regulatory requirements
Strong knowledge of equity accounting and its application in payroll
Advanced expertise in ADP Workforce Now or similar payroll systems
Ability to handle payroll for over 500 employees with attention to detail
Excellent problem-solving skills and ability to resolve payroll discrepancies
Strong communication and organizational skills to coordinate with cross-functional teams

Job Responsibility

Manage full-cycle payroll processes for over 500 employees, ensuring compliance with federal, state, and local regulations
Oversee multi-state payroll operations and address jurisdiction-specific requirements
Utilize ADP Workforce Now to accurately process payroll and maintain employee records
Collaborate with HR and finance teams to ensure proper handling of equity accounting
Monitor payroll-related metrics and resolve discrepancies or issues promptly
Ensure payroll tax reporting and filings are completed accurately and on time
Provide guidance and support to payroll team members, fostering a collaborative work environment
Develop and implement process improvements to enhance payroll efficiency and accuracy
Maintain confidentiality and security of sensitive payroll data
Stay updated on changes in payroll laws and regulations to ensure compliance

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Payroll & Equity Manager

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