Payroll Coordinator Job at Hecate Strait Employment Development Society (Lax Kw'alaams)

Job Description

The Lax Kw’alaams Human Resources Department has an exciting and immediate opening for a Full-Time Payroll Coordinator. As a key member of the team, this role is responsible for providing support to the Band and all the Departments as may be needed and determined by the position and the Human Resources Manager or Designate. This position requires attention to detail when verifying and posting payroll. Proper communicating and corresponding with management and staff are essential.

Job Responsibility

Process bi-weekly payroll, ensuring timely and accurate handling of payments, deductions, accruals, benefits, and all other payroll-related matters
Reconcile bi-weekly payroll for accuracy and completeness
Manage compensation packages using payroll software
Collaborate with internal teams within and outside the Human Resources Department to maintain an accurate database of employee information, ensuring that all payroll-related changes are processed accurately and in a timely manner
Ensure the strict confidentiality and privacy of financial records and maintain filing
Create required internal financial & management reports from the payroll system
Initiate timely periodic payments by preparing and administering cheques or making direct deposits through a bank payment system
Administer the Band's benefits programs and benefit payments
Prepare government remittances
Review and ensure the accuracy of the system-created T4s
Cross-trained to assist in other areas within the finance team as needed
Complete required approved training to effectively and efficiently perform your role in this position

Requirements

Payroll Compliance Professional Certificate, or equivalent education
Minimum of 2 years of experience in payroll processing
Experience working in an office environment and with office equipment
Strong Mathematical Skills – Includes accuracy, analytical thinking, and effective problem-solving
Knowledge of Payworks Payroll System – Familiar with the platform and eager to expand proficiency (strong asset)
High Attention to Detail – Highly organized and precise in data entry and record-keeping
Proficient in Microsoft Office – Especially skilled in Excel
capable of identifying discrepancies and analyzing data
Timeliness – Reliable in meeting deadlines and ensuring timely payroll processing
Excellent Communication Skills – Strong written and verbal communication for preparing reports, liaising with staff, and coordinating with third parties
Team-Oriented and Self-Motivated – Able to collaborate effectively or work independently as needed
Confidentiality and Integrity – Maintains discretion, demonstrates strong ethics, and handles sensitive information with professionalism

Nice to have

Experience in unionized environment
Valid Driver's License is an asset

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Payroll Coordinator

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