Payroll & Benefits Specialist Job at Lead Bank (Kansas City)

Job Description

The Payroll & Benefits Specialist provides administrative and operational support to the People team across payroll, benefits, and employee data processes. This role assists with biweekly payroll preparation, benefit enrollments and qualifying events, supports benefits billing, prepares recurring reports, maintains documentation, and helps ensure employee information is accurate and up to date. The Specialist works closely with the Payroll & Benefits Manager and People Generalist to keep day-to-day processes running smoothly and to support team members with routine questions and requests.

Job Responsibility

Assist with biweekly payroll preparation by reviewing data, entering updates for new hires, terminations, and compensation changes, and ensuring all supporting documentation is saved and organized
Prepare scheduled and ad hoc reports related to payroll, benefits, and team member data, along with additional reporting support for other teams as needed
Enter benefit enrollments, qualifying life events, and other updates into the HRIS and vendor systems, ensuring accuracy and timely processing
Support monthly benefits billing by reviewing invoices, comparing them to system records, and flagging discrepancies for follow-up
Review 401(k) change files and loan repayment reports from the recordkeeper and enter all required updates into the HRIS accurately and timely
Draft and post internal communications to promote benefit engagement and awareness
Process incoming People Operations mail, including garnishment orders, tax notices, and benefits correspondence, and route items appropriately
Process garnishment orders by entering all required information into the HRIS and maintaining accurate documentation
Track unemployment insurance tax rate notices and enter updates into relevant systems
Maintain accurate and complete employee records, including benefit changes, payroll backups, offer letters, and compensation documentation
Support compliance and audit requests by pulling documentation, running reports, and organizing files as needed
Perform all other duties as needed

Requirements

2–4 years of payroll or benefits experience, preferably in a multi-state environment
Working knowledge of payroll practices, federal/state/local tax requirements, and benefit plan concepts
Experience with HRIS and payroll systems (BambooHR or similar)
High attention to detail with strong organizational skills
Ability to manage multiple deadlines with accuracy and urgency
Strong communication skills and comfort supporting employees directly
Client obsessed mentality
Self starter, engaged, proactive and ready to roll up your sleeves

What we offer

Competitive compensation, including opportunities for equity grants and cash bonus, based on experience, geographic location, and role
Medical, Dental, Vision, Life, 401k Matching, and other wellness benefits, including FSA, HSA and HRA
Paid parental leave
Flexible vacation policy, including PTO and paid holidays
A fun and challenging team environment in a dynamic industry with ample opportunities for career growth

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Payroll & Benefits Specialist

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