Payroll & Benefits Manager

Managing bi-weekly payroll, 401(k), and benefits administration for over 500 employees across six network offices

• Run accurate, timely bi‑monthly payroll using ADP Workforce Now as our in‑house expert
• Ensure flawless execution with third‑party processors when needed
• Oversee multi‑state payroll taxes, unemployment insurance, and wage‑garnishment compliance
• Maintain strict compliance with federal, state, and local payroll and wage‑hour laws (including FLSA & multi‑state leave rules)
• Lead payroll‑related audits and deliver all required documentation with confidence
• Partner with Finance & Accounting to reconcile payroll data and support payroll‑tax filings
• Work closely with HR on employment and income verifications, maintaining confidentiality throughout
• Serve as the go‑to resource for employee payroll questions, resolving discrepancies and escalations quickly and compassionately
• Identify opportunities for automation, streamlined workflows, and error‑reduction
• Keep payroll documentation clean, organized, and up‑to‑date
• Ensure full regulatory compliance, including SECURE Act 2.0 requirements
• Support fiduciary responsibilities by coordinating committee meetings and materials
• Act as the primary liaison for our recordkeeper, advisors, and partners
• Manage day‑to‑day plan administration and participant support
• Collaborate with Finance and auditors during our annual 401(k) plan audit
• Prepare required participant notices and annual fee disclosures
• Stay ahead of evolving 401(k) legislation and industry best practices
• Continuously evaluate and evolve our health and voluntary benefits to meet employee needs and company goals
• Explore and recommend new programs backed by data and insight
• Design and deliver a high‑impact open enrollment experience that’s clear, engaging, and well‑communicated
• Ensure timely, accurate ACA reporting and filing compliance
• Maintain internal benefits documentation and policies
• Manage brokers, providers, and consultants to ensure quality, cost‑efficiency, and service excellence
• Oversee benefits invoicing and monthly reconciliations
• resolve billing issues quickly
• Partner with HR and external teams to educate employees on benefits and retirement plans
• Produce a monthly Employee Wellness Newsletter to highlight programs and resources
• Co‑lead wellness program development and ongoing engagement

• Comprehensive health coverage
• Unlimited paid time off
• Paid company holidays
• Matching 401(k) plan
• Employee social and wellness events
• DEI Council
• Auto purchase rebate program
• Monthly wellness allowance
• In-office amenities such as fresh kombucha and an in-house barista