Payroll Assistant Job at Robert Half (Chicago)

Payroll Assistant

We are looking for a meticulous Payroll Assistant to join a construction-focused...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in payroll, bookkeeping, accounts payable, accounts receivable, or administrative support is preferred
Working knowledge of full-cycle payroll processes, including payroll administration for employee populations ranging from 101 to 500 employees
Familiarity with multi-state payroll practices and payroll systems such as ADP Workforce Now
Experience using accounting or ERP platforms, including tools such as Viewpoint Spectrum, is preferred
Proficiency with spreadsheets and related office software used for financial tracking and reporting
Strong attention to detail with the ability to handle numerical data accurately and consistently
Excellent organizational skills, time management, and the ability to protect confidential payroll and financial information

Job Responsibility

Support recurring payroll cycles by preparing data, reviewing entries, and helping ensure timely and accurate employee compensation
Examine time records, attendance details, and payroll inputs to identify discrepancies and resolve issues before processing is finalized
Assist with accounts payable activities by entering invoices, coordinating vendor payments, and handling reimbursement documentation
Contribute to accounts receivable functions by creating customer invoices, applying incoming payments, and monitoring outstanding balances
Maintain payroll and accounting records within internal systems, ensuring employee and financial information stays current and organized
Reconcile payroll, payable, and receivable data to help confirm records align with supporting documentation
Organize reports, files, and financial documents so payroll and accounting information is accessible and audit-ready
Respond to questions from employees, vendors, and customers regarding pay, billing, and payment matters in a clear and courteous manner
Provide support for month-end and year-end close activities by gathering records and assisting with account review
Partner with human resources, accounting, and leadership to update employee changes and other financial details as needed

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Payroll Assistant

At EQ Accountants, part of the Sumer Group (one of the UK’s fastest-growing acco...

Location

United Kingdom , Dundee

Salary:

Not provided

Sumer Group

Expiration Date

Until further notice

Requirements

Keen to start a career in payroll or finance
Organised and committed to accuracy
Comfortable handling numbers and learning new software systems
Proficient in Microsoft Excel and other IT tools
A good communicator who enjoys working in a team
Eager to grow in a supportive environment
Experience using SAGE Payroll or working in an office setting is desirable

Job Responsibility

Assisting with the processing of weekly, fortnightly, and monthly payrolls
Uploading payslips and payroll data to secure online platforms (e.g., Sage)
Helping to maintain and update employee records with accuracy
Supporting the team with reporting tasks and submissions to HMRC
Uploading pension information to the appropriate providers
Learning to handle payroll queries and provide basic guidance to clients
Assisting with manual calculations and understanding statutory payments
Learning about deductions such as tax, National Insurance, pensions, and student loans
Gaining an understanding of CIS (Construction Industry Scheme) submissions

What we offer

Enhanced family friendly policies
Holidays
Paid volunteering time
Continuous learning opportunities
Mentorship
Clear path for career progression

Fulltime

Payroll Assistant

P+S Personnel are pleased to be working on behalf of our clients, who are curren...

Location

United Kingdom , Great Yarmouth

Salary:

Not provided

P+S Care and Support

Expiration Date

Until further notice

Requirements

Previous experience processing payrolls
Be competent in Microsoft Office, particularly Excel
Be willing to learn and experiment with new software
Excellent written and verbal communication skills
Have the ability to build constructive relationships with other team members
Possess a can-do attitude and demonstrate confidence in own ability to achieve what is required

Job Responsibility

Assisting the payroll team with day to day requirements
Process payroll information for clients under supervision
Complete on the job training to learn payroll and PAYE skills
Prepare, with assistance, payrolls and Construction Industry Scheme returns
Communicate effectively and efficiently with team members and where required clients
Communicate with HMRC
Other administrative duties as required

What we offer

Annual paid volunteering day
Buy/sell holiday
Cycle to work
Employee assistance programme
Free parking

Payroll Assistant

For August 2026, Cheltenham College seeks an organised and proactive Payroll Ass...

Location

United Kingdom , Cheltenham

Salary:

22495.00 GBP / Year

360 Resourcing Solutions

Expiration Date

June 09, 2026

Requirements

Excellent organisational and administrative skills
Strong attention to detail and accuracy
Confident using Microsoft Excel and other IT systems
Strong communication and interpersonal skills
Ability to prioritise workload effectively and meet deadlines
Works well independently and collaboratively within a team
Demonstrates initiative and a willingness to learn new skills
Previous payroll or HR systems experience, although training may be provided for the right candidate

Job Responsibility

Preparing and processing monthly payroll information across a range of contract types
Inputting and maintaining payroll data for starters, leavers and contractual changes
Reviewing and processing timesheets, overtime and additional payments
Supporting statutory payments including sickness absence and family leave
Assisting with pension administration and monthly pension contributions
Responding to staff queries relating to pay and pensions
Producing payroll documentation including payslips, P45s and P60s
Supporting HMRC submissions including FPS and EPS returns
Assisting with payroll reporting, audit preparation and nominal ledger reports
Helping ensure compliance with payroll legislation, National Minimum Wage requirements and College policies

What we offer

Lunch during term time
Executive Pension Scheme
Complimentary membership to College's gyms and pool
Discounts at local retailers
Health & wellbeing discounts
Hospitality venue discounts

Parttime

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Payroll Assistant

The Payroll Assistant is responsible for executing assigned payroll steps and en...

Location

United States , Tallahassee

Salary:

Not provided

Syntech Systems

Expiration Date

June 19, 2026

Requirements

Degree in Accounting or related field
will consider relevant experience in lieu of degree
Minimum of 3 years’ general accounting and payroll experience
Requires a consistent and dependable work history, ideally reflecting 3-5 years of tenure with each previous employer
Protect the organization’s value by keeping information confidential
Competency in Excel, Word, and Outlook
Experience with payroll software systems, preferred
Detail-oriented
ability to spot numerical errors and complete work with speed and accuracy
Strong written and verbal communication skills

Job Responsibility

Maintains payroll information by collecting, calculating, and entering data from timesheets into the database
Process EFT payments, check deposits, and daily cash application
Enters and verifies payroll-associated data, maintains changes to employee tax withholdings, and bank data
Protects payroll operations by keeping information confidential
Provides employees with payroll information by answering questions and requests while maintaining employee confidentiality
Processes special payments, performs final review of payroll, and produces appropriate journal entries
Maintains and processes payroll records and reports for accounting of salary and wages due, accruals, deductions, and other payroll functions
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
Determines payroll liabilities by calculating federal and state income and social security taxes and employers’ social security, unemployment, and workers’ compensation payments
Prepare assigned accounting records and reports to assess accuracy, completeness, and conformance to standards defined within the department

Fulltime

Payroll Assistant

Our client is looking to recruit an experienced Payroll/Finance Assistant to joi...

Location

United Kingdom , Ashford

Salary:

12573.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in payroll and finance operations
Strong attention to detail and a knack for accuracy
Proficiency in relevant software and tools, especially Sage Line 50
Excellent communication skills to collaborate effectively with HR and other departments
A proactive mindset and a commitment to maintaining confidentiality.

Job Responsibility

Execute payroll and financial procedures, ensuring accuracy in processing weekly and monthly payroll, including tracking Days/Hours worked by employees
Manage HMRC compliance, including PAYE and timely submissions
Facilitate payments to sub-contractors and ensure all documentation is accurately handled
Conduct month-end reconciliation of balance sheet accounts, such as Customer prepayments and Work in Progress accounts
Assist the Credit Controller with sales invoicing and credit management and step in during holiday periods
Stay vigilant against potential threats like monetary fraud and cyber-attacks, promptly reporting any concerns to the Finance Director.

What we offer

25 days annual leave (FTE)
Company Pension Scheme Employee contribution 5% Employer 7% increase with length of service at 5/10 years to 10%/12%
Free Parking
Employee Assistant Program
Health Cash Plan
Cycle to work scheme.

Parttime

Payroll Assistant

At Dandara, we believe the best ideas come from our people working together. We ...

Location

Isle of Man

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

GCSEs (or equivalent), including Maths and English
Strong attention to detail and accuracy
Good organisational skills and ability to follow structured processes
Strong communication skills and ability to work as part of a team
Basic IT skills, including Microsoft Excel
A willingness to learn and develop within payroll and finance

Job Responsibility

Support the preparation and processing of weekly payroll
Review timesheets and accurately input payroll data
Carry out payroll checks and help resolve discrepancies
Work to strict payroll deadlines
Support subcontractor payments and related administration
Assist with subcontract ledger activities, including verification, set-ups, CIS checks and reconciliations
Maintain accurate payroll records and documentation
Support starters, leavers and employee changes
Respond to payroll queries from employees and site teams
Ensure payroll processes are followed consistently and accurately

What we offer

Hands-on experience in a busy finance team
Support towards professional qualifications, including ACCA Foundations in Accountancy (FIA)
Clear development pathway within payroll and the wider finance team
Ongoing learning and development as your experience grows
Competitive salary and benefits package depending on experience
25 days annual leave plus bank holidays, with the option to buy up to 5 additional days
Discretionary annual bonus scheme
Private medical insurance
Life assurance (3x salary, with option to increase to 4x)
Employee assistance programme

Payroll Assistant

We are currently recruiting for a Payroll Assistant to join a well-established p...

Location

United Kingdom , Manchester

Salary:

Not provided

Morson Talent

Expiration Date

Until further notice

Requirements

Proven experience within a payroll or finance administration role
Strong understanding of payroll processes and controls
Experience working with ticketing or case management systems
High level of accuracy and attention to detail
Strong organisational and administrative skills
Proficient in Microsoft Excel and confident using mail merge
Excellent communication skills with the ability to handle queries effectively
Ability to work in a fast-paced, deadline-driven environment

Job Responsibility

Support the delivery of end-to-end payroll processing across a large employee base
Manage and resolve payroll queries via a ticketing system, ensuring SLAs are consistently met
Maintain and update employee payroll records, including starters, leavers, and changes
Produce and distribute overpayment letters using mail merge
Perform data validation and support payroll reconciliations
Work closely with HR and Finance to investigate and resolve discrepancies
Assist with payroll reporting and month-end activities
Ensure all payroll processes are compliant with internal controls and legislation
Contribute to process improvements and efficiencies within the payroll function

Fulltime

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