Payroll and People Operations Specialist Job at Acast (New York)

People Operations and Payroll Specialist

Do you find payroll, HR workflows, and employee experience work engaging? This c...

Location

Poland , Poznań

Salary:

Not provided

Randstad

Expiration Date

August 31, 2026

Requirements

Experience in payroll coordination/processing, ideally in a multi-country environment
Background in HR Operations / HR Administration with solid payroll exposure
Experience working with case management tools (e.g. ServiceNow)
Solid attention to detail, accuracy, and organizational skills
High level of ownership, consistency, and accountability
Structured approach with the ability to investigate and resolve discrepancies
Ability to manage multiple deadlines and priorities in a structured way
Fluent English required, Fluent Polish and basic French knowledge would be an advantage

Job Responsibility

Prepare, validate, and submit payroll data, ensuring accuracy, completeness, and timely delivery across multiple EMEA countries
Support review of payroll outputs, identify discrepancies, and follow up on resolution
Monitor payroll timelines and cycles to help ensure smooth and timely processing
Support end-to-end employee lifecycle processes (onboarding & offboarding)
Maintain accurate and compliant employee data and documentation in HR systems (e.g. SAP SuccessFactors)
Manage HR cases and workflows in ticketing systems (e.g. ServiceNow) in line with SLAs
Act as a first point of contact for employees and managers for day to day business
Contribute to process improvements, focusing on accuracy, efficiency, and standardization
Create and maintain Standard Operating Procedures (SOP), ensuring proper documentation, version control, and clear ways of working

What we offer

Private medical care
benefit cafeteria
private life insurance
lunch card
Sponsored language courses
co-financed trainings
Holiday funds and annual bonus
Contract of employment
Flexible working hours and a hybrid working model 50/50 in the modern office (city center)
International work environment and Scandinavian workplace culture

Fulltime

People Operations & Payroll Specialist

We're looking for a Payroll and People Operations Specialist to join our team. T...

Location

Philippines , Manila

Salary:

Not provided

Arrive

Expiration Date

Until further notice

Requirements

A minimum of 3 years of experience in a similar role within a fast-paced global organization
Knowledge of Australia, the Philippines, and Malaysia HR law and regulations
Proficiency in Workday is required
A full understanding of data security, the need for approvals, and correct procedures
Experience supporting HR operational employee lifecycle processes such as onboarding, changes, and offboarding
The ability to diagnose and create solutions for employees and managers
A collaborative work style, with the ability to operate independently when needed
A detail-oriented and structured approach to your work
Clear communication skills across functions and global geographies
Fluency in English is essential

Job Responsibility

Payroll Administration: Managing the end-to-end payroll process, ensuring accuracy, integrity, and timely reconciliations
Administrative and Compliance Support: Preparing and distributing essential HR documents, maintaining organized personnel files, and ensuring documentation meets data protection standards
Data Analytics and Reporting: Serving as a data steward, maintaining high-quality employee data in HRIS, and providing insights to leadership through workforce reports
Project Management and People Initiatives: Leading or actively participating in global People & Culture projects and promoting cross-regional collaboration
Employee Support: Providing comprehensive support to employees and managers across the entire employee lifecycle
Regional Expertise and Compliance: Ensuring compliance of operational and payroll activities with local employment laws and regulations

Fulltime

People Operations / Payroll Specialist

The People Operations Specialist plays a key role in delivering a seamless, comp...

Location

United States , Chicago

Salary:

65920.00 - 90000.00 USD / Year

SpotHero

Expiration Date

Until further notice

Requirements

3+ years of experience in People Operations, HR, or a related field in mid-sized SaaS, Technology, Marketing or similar industries
Direct experience processing multi-state, multi-country payroll (U.S. required
Canada strongly preferred and payroll certification a plus)
Experience administering benefits and managing leave of absence processes in conjunction with additional people programs (i.e. wellness, recognition)
Knowledge of U.S. payroll regulations and familiarity with multi-country requirements (Canada preferred)
Working knowledge of U.S. employment laws (federal and state) and exposure to employment regulations outside the US (Canada preferred)
Experience with Payroll, HR, and Benefits systems (ADP WorkforceNow and TeamPay strongly preferred)
Strong analytical skills and comfort working with data (Excel/Google Sheets required)
High attention to detail and a commitment to accuracy
Reliability with using sound judgement in handling sensitive and confidential information

Job Responsibility

Own end-to-end payroll processing for U.S. and Canadian employees
Process payroll changes including new hires, terminations, compensation updates, bonuses, and deductions
Partner with People Leadership to reconcile payroll each cycle
Audit payroll data, investigate discrepancies, and proactively resolve issues
Identify trends or recurring issues across payroll cycles and recommend process improvements
Ensure compliance with U.S. federal/state and Canadian federal/provincial payroll regulations
Support payroll reporting, accruals, and audit readiness
Administer employee benefits programs across U.S. and Canada
Manage leave of absence programs in compliance with regulations
Support and execute open enrollment

What we offer

Generous portion of Medical Premiums covered
50% of Dental and Vision Premiums covered
Company-sponsored Life Insurance, STD, and AD&D coverage
401(k) with match and immediate vesting
Comprehensive leave policies
Flexible PTO policy
Grubhub weekly lunch stipend for in-office days
Udemy License and Personal Learning Budget
Annual parking stipend
Employee Resource Groups

Fulltime

Payroll & People Operations Specialist

We are looking for a Payroll & People Operations Specialist to join our People O...

Location

Germany , Berlin

Salary:

Not provided

Adevinta

Expiration Date

Until further notice

Requirements

3+ years’ experience in Payroll, Compensation, People Operations, or HR Analytics, ideally in a tech or scale-up environment
Strong skills in Excel/Google Sheets (pivot tables, data modeling) and working with large datasets
Analytical and detail-focused
able to synthesize, present, and communicate data and process information
Reliable, organized, solution-oriented
able to work both independently and collaboratively
Strong communicator (German is a must)
Comfortable managing deadlines and shifting priorities in a fast-paced setting

Job Responsibility

Support our Senior Specialist in running the operational payroll process end-to-end: monthly preparation, checks, approvals, and follow-up activities
Coordinate with internal stakeholders (People Ops, Finance) and external payroll partners/providers to ensure correct and on-time payroll processing
Manage payroll-relevant employee changes (e.g., starters/leavers, contractual changes, salary changes, variable pay inputs, absences where applicable)
Ensure payroll data quality in our HR systems: validate inputs, reconcile outputs, investigate discrepancies, and document resolutions
Support payroll-related audits, reporting needs, and continuous improvements (e.g., checklists, controls, timelines, documentation)
Support the operation and administration of compensation processes, including annual pay reviews, salary adjustments, variable incentives, and benefits offerings
Maintain clean and up-to-date compensation data (e.g., salary ranges, guidelines, eligibility rules) and ensure alignment between compensation decisions and payroll execution
Coordinate cross-functionally with Rewards, Finance, People Partners, and Payroll for compensation cycles and related process improvements
Support local implementation and compliance work impacting rewards/pay (e.g., pay transparency requirements)

What we offer

Recharge with 28 days of paid time off
Stay mobile with a €50 monthly transportation/mobility allowance
Keep growing with a development budget and access to coaching
Family first - enjoy up to 12 (non-birth parent) or 20 (birth parent) weeks of fully paid parental leave
Learn anytime, anywhere with our online and offline library
Get rewarded with an attractive base salary and participation in our annual incentive plans
Work from anywhere - up to 20 days per year from wherever you feel most productive
Prioritize your well-being with a 24/7 Employee Assistance Programme for you and your immediate family

Fulltime

Payroll & People Operations Specialist

We are looking for a Payroll & People Operations Specialist to join our People O...

Location

Germany , Berlin

Salary:

Not provided

Adevinta

Expiration Date

Until further notice

Requirements

3+ years’ experience in Payroll, Compensation, People Operations, or HR Analytics, ideally in a tech or scale-up environment
Strong skills in Excel/Google Sheets (pivot tables, data modeling) and working with large datasets
Analytical and detail-focused
able to synthesize, present, and communicate data and process information
Reliable, organized, solution-oriented
able to work both independently and collaboratively
Strong communicator (German is a must)
Comfortable managing deadlines and shifting priorities in a fast-paced setting

Job Responsibility

Support our Senior Specialist in running the operational payroll process end-to-end: monthly preparation, checks, approvals, and follow-up activities
Coordinate with internal stakeholders (People Ops, Finance) and external payroll partners/providers to ensure correct and on-time payroll processing
Manage payroll-relevant employee changes (e.g., starters/leavers, contractual changes, salary changes, variable pay inputs, absences where applicable)
Ensure payroll data quality in our HR systems: validate inputs, reconcile outputs, investigate discrepancies, and document resolutions
Support payroll-related audits, reporting needs, and continuous improvements (e.g., checklists, controls, timelines, documentation)
Support the operation and administration of compensation processes, including annual pay reviews, salary adjustments, variable incentives, and benefits offerings
Maintain clean and up-to-date compensation data (e.g., salary ranges, guidelines, eligibility rules) and ensure alignment between compensation decisions and payroll execution
Coordinate cross-functionally with Rewards, Finance, People Partners, and Payroll for compensation cycles and related process improvements
Support local implementation and compliance work impacting rewards/pay (e.g., pay transparency requirements)

What we offer

Recharge with 28 days of paid time off
Stay mobile with a €50 monthly transportation/mobility allowance
Keep growing with a development budget and access to coaching
Family first - enjoy up to 12 (non-birth parent) or 20 (birth parent) weeks of fully paid parental leave
Learn anytime, anywhere with our online and offline library
Get rewarded with an attractive base salary and participation in our annual incentive plans
Work from anywhere - up to 20 days per year from wherever you feel most productive
Prioritize your well-being with a 24/7 Employee Assistance Programme for you and your immediate family

Fulltime

People Experience and Operations Senior Specialist

The People Experience & Operations Sr. Specialist is responsible for delivering ...

Location

Philippines , Makati City

Salary:

Not provided

Pepsico

Expiration Date

Until further notice

Requirements

Bachelor’s degree in human resources, Business Administration, or related field
5+ years of experience in HR operations, people experience, or a related HR role
Strong knowledge of end-to-end HR processes, Philippine labor law compliance, and employee lifecycle management
Hands-on experience managing HR systems
prior experience of working with SAP/SuccessFactor HRIS is preferred but not required
Proven experience in payroll, benefits administration, and vendor management
Demonstrated ability to drive process improvement and deliver high service standards in a fast-paced environment
Effective communication and collaboration skills across functions
High attention to detail with a strong focus on data accuracy and compliance
Strong analytical, problem-solving, and continuous improvement mindset

Job Responsibility

Operate end-to-end people experience and HR operations, ensuring consistent, high-quality delivery across all stages of the employee lifecycle
Ensure compliance with HR policies and procedures related to recruitment, internal transfers, promotions, terminations, and disciplinary actions
Independently manage HR systems and tools (e.g., HRIS, SuccessFactor , SAP), ensuring data accuracy, system integrity, and process controls
Oversee payroll inputs, benefits administration, and employee recognition programs, ensuring timely, accurate, and compliant execution
Partner with HRBPs and HR COEs to support business needs, implement change initiatives, and align HR operations with organizational strategy
Drive continuous improvement by leveraging data, employee feedback, and best practices to enhance processes, streamline workflows, and elevate the employee experience
Support talent management and learning initiatives by enabling standardized, scalable HR processes across markets
Manage vendor relationships, including sourcing, onboarding, purchase orders, and payment processes, ensuring accuracy and service quality
Coordinate and support employee engagement and culture-building activities, including budget planning, supplier coordination, and communications
Ensure regulatory and workplace safety compliance, including labor law adherence and occupational health and safety requirements

Fulltime

Freelance People Operations Specialist – France & Employee Lifecycle

You are joining the People Operations team on a 12-month contractor mission at a...

Location

France , Paris

Salary:

500.00 - 800.00 EUR / Day

Mirakl

Expiration Date

Until further notice

Requirements

5+ years of experience in French personnel administration and payroll
Strong knowledge of French employment law
Significant experience managing outsourced or in-house payroll
Experience across the full employee lifecycle
First exposure to an international environment
Advanced English proficiency (C1 level minimum)
Service-oriented, rigorous, and highly organized
Ability to manage multiple topics in parallel in a fast-paced, high-growth environment
Experience working alongside or in support of a senior HR lead
Comfortable with HR tools and data

Job Responsibility

Track absences, leave, sick leave, and administrative events impacting payroll
Prepare and consolidate variable payroll elements, ensuring accuracy and completeness, in collaboration with the People Ops Apprentice
Contribute to monthly payroll closings in collaboration with Finance, our external payroll provider, and the Senior People Operations Partner
Ensure compliance and accuracy of employee records
Oversee employee benefits administration (health insurance, meal vouchers, transport, etc.)
Manage onboarding, internal mobility, and offboarding for France-based employees
Produce administrative documents (employment contracts, amendments, certificates, etc.)
Support managers and employees on day-to-day HR matters and handle requests in line with defined SLAs
Work closely with People Partners to ensure rigorous follow-up and an excellent employee experience

Fulltime

People Operations Specialist

About Mirakl: Founded in 2012, Mirakl has been at the forefront of marketplace i...

Location

United States , Boston

Salary:

Not provided

Mirakl

Expiration Date

Until further notice

Requirements

Interest or internship experience in People Operations, HR coordination, or an HR generalist role
Familiarity with HRIS platforms and basic understanding of payroll and benefits concepts
Strong attention to detail and data accuracy
AI-curious mindset with eagerness to automate processes
Excellent written communication
Organized and comfortable juggling execution work with event-day energy
Discretion and sound judgment with confidential information

Job Responsibility

Own payroll preparation and HRIS data management
Manage the complete pre-boarding experience from TA handoff through Day 1
Build automation into everything you touch
Own People team knowledge management on Confluence
Drive workplace experience through event execution

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Payroll and People Operations Specialist

Job Description

Job Responsibility

Requirements

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