Payroll and Billing Specialist Job at Robert Half (Beebe)

Billing and Payroll Specialist

Under the general direction of the Controller, monitors and contacts families re...

Location

United States , Fitchburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Two-year degree in accounting or business
3 – 5+ years of experience
Experience may be substituted in lieu of education
CAN show more AR and Student billing- (cashapps/reconciliation)
A high degree of computer literacy and strong Excel skills
Experience with payroll software, i.e., ADP, Paylocity, Paycor, etc.
Experience with BLACKBAUD/Financial Edge (not mandatory)

Job Responsibility

Monitors and contacts families regarding compliance with payment options and takes action to encourage timely payments
Resolves all billing and customer issues
Works with 3rd-party vendors that the Academy uses to facilitate the tuition management program
Responsible for all payroll activities and functions to ensure accurate and timely payroll processing
Responsible for maintaining all student billing files, both electronic and traditional
Inputting charges from various sources
Inputting payments from various sources, including preparing deposits when necessary
Prepare and send all statements on established schedules
Liaison with various 3rd party vendors
Monitors and contacts families regarding compliance with selected payment options

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in our company 401(k) plan

Accounting and Payroll Specialist

We are looking for a skilled Accounting and Payroll Specialist to join our team ...

Location

United States , Jackson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in accounting software systems, including QuickBooks
Strong knowledge of accounts payable (AP), accounts receivable (AR), and payroll processes
Advanced skills in Microsoft Excel for data analysis and reporting
Ability to process checks and manage billing functions effectively
Solid understanding of general accounting principles and practices
Exceptional attention to detail and organizational skills
Strong communication and problem-solving abilities

Job Responsibility

Manage and process full-cycle payroll, ensuring accuracy and compliance with organizational policies
Oversee accounts payable (AP) and accounts receivable (AR) functions, including timely billing and payment processing
Utilize accounting software systems, such as QuickBooks to maintain accurate financial records
Administer employee benefits and handle related reporting requirements
Prepare and submit union reports in accordance with established guidelines
Process checks and manage billing functions to support overall financial operations
Perform detailed reconciliations and ensure accuracy in financial documentation
Collaborate with team members to streamline accounting processes and improve efficiency
Maintain compliance with all relevant financial regulations and standards
Provide support during audits by preparing necessary documentation and responding to inquiries

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Payroll and Benefit Specialist

The Payroll and Benefit Specialist supports the daily functions of the Human Res...

Location

United States , Chesapeake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience with ADP Payroll software and benefits
Excellent data entry skills and attention to detail
Prior experience in a corporate or manufacturing environment preferred
Excellent verbal and written communication skills, interpersonal skills, ethics, and cultural awareness
Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies
Advanced MS Office, ADP software skills, and comfortable learning new technical systems as needed
Knowledge of HR federal laws and regulations
Ability to deliver effective results and meet deadlines
Strong organizational and time management skills

Job Responsibility

Oversees and maintains optimal function of HR systems, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules. Collaborates with leadership to identify system improvements and enhancements
recommends and implements solutions
Serves as the main point of contact and liaison between HR and external HR systems’ vendors
Responsible for creating, managing, and maintaining employee personnel records and HRIS information, including processing all changes into employee records, preparing reports and statistical summaries from records, and providing verifications of employment and reference checks for active and terminated employees
Assists in managing the open enrollment process and administering employee benefit plans. Assists in working with the third-party administrator to resolve claim disputes with providers when necessary. Review and verify monthly provider bills
Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes, and other general inquiries in conjunction with the third-party administrator
Processes and administers all leave-of-absence requests and disability paperwork: medical, disability, and FMLA. Effectively assists with interpreting FMLA and ADA implications as they relate to leaves of absence/disabilities and reasonable accommodation requests
Manages bi-weekly payroll process, including bi-weekly updates to employee files, bonus pay, tracking vacation/sick pay, inputting exceptions, hourly employee validations, and benefit changes
Assists in maintaining compliance with federal, state, and local employment laws and regulations, and recommends best practices
reviews policies and practices to maintain compliance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

HR Operations Specialist (Europe and US payroll)

Robert Half’s HR Solutions team is seeking an experienced HR Operations Speciali...

Location

United States , Berkeley Lake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience managing U.S. and global payroll, supporting 3–5 countries
European payroll experience in at least 3 of the following: Germany, France, Italy, UK
Strong background in multi‑state payroll, including state tax registrations
Demonstrated ability to own payroll end to end, including reconciliation
Working knowledge of benefits administration and payroll/benefits integration
Experience transitioning off a PEO and supporting payroll/system migration
High attention to detail and comfort operating in evolving or imperfect systems

Job Responsibility

Partner closely with the HR Manager on all HR operations activities
Support payroll, benefits, compliance, and operational execution across U.S. and global employee populations
Ensure accuracy, consistency, and compliance across HR operational workflows
Own end‑to‑end payroll processing, including inputs, execution, reconciliation, and reporting
Manage multi‑state U.S. payroll, including state tax compliance and state registrations
Support global payroll across 3–5 countries, ensuring compliant and timely execution
Process compensation changes including bonuses, merit increases, commissions, and one‑time payments
Support the transition off a PEO and into internally managed payroll systems
Support benefits administration and payroll‑related benefits deductions and allocations
Partner with the HR Manager to manage employer‑paid benefits and resolve discrepancies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to support payroll, book...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling full-cycle payroll with strong attention to deadlines and accuracy
Proficiency using QuickBooks Desktop for data entry and project setup
Background in payroll processing, including certified payroll reporting
Ability to enter vendor billing information accurately and maintain organized financial records
Working knowledge of basic bookkeeping practices and administrative accounting support
Strong attention to detail and the ability to follow document dates and supporting information precisely
Availability to work a part-time schedule of approximately 25 hours per week, Monday through Friday

Job Responsibility

Administer weekly payroll processing for employees with a high level of accuracy and timeliness
Prepare and submit certified payroll documentation for active federal contract work, ensuring compliance with reporting standards
Coordinate weekly 401(k) payroll-related activities and maintain supporting records
Enter vendor invoices each day, verifying dates and details carefully before recording transactions in the system
Receive and organize daily deliveries while maintaining smooth front-office support
Manage permitting activities and arrange building inspections to support project timelines
Track and provide certificates of insurance and maintain related documentation for operational needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Parttime

Payroll Specialist

We are looking for a Payroll Specialist to join a service-focused organization i...

Location

United States , Birmingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent practical experience in payroll, accounting, or a related field
At least 5 years of hands-on experience with payroll processing and timekeeping systems
Strong understanding of general ledger activity and core accounting principles
Working knowledge of payroll tax rules, labor regulations, garnishments, and multi-state payroll practices
Proficiency with ADP Workforce Now, Microsoft Word, Excel, and payroll-related software tools
Demonstrated ability to manage multiple priorities, meet deadlines, and solve problems effectively
Strong written and verbal communication skills with the ability to work professionally across all levels of an organization
High attention to detail, sound judgment with sensitive information, and a collaborative approach to supporting coworkers and vendors

Job Responsibility

Manage biweekly payroll reconciliations and maintain balanced payroll-related records to support accurate reporting
Prepare certified payroll documentation, billing details, and required reports in compliance with applicable standards
Review monthly payroll and accounting information across related records, identify discrepancies, and resolve issues promptly
Maintain audit controls between payroll and general ledger activity to help ensure reliable financial reporting
Analyze complex payroll transactions and provide guidance to team members on appropriate accounting treatment
Conduct internal reviews across payroll processes, document findings, and assemble support materials for external audits
Participate in regular reviews of hours, earnings, and payroll files before final approval and transmission
Record completion of audit steps thoroughly and escalate exceptions or concerns to payroll leadership when needed
Assist with training and day-to-day support for entry-level payroll staff as assigned
Stay current on payroll, accounting, tax, and labor requirements through ongoing development and applied learning

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Payroll Specialist

We are seeking a detail-oriented Payroll Specialist to join our team in Norman. ...

Location

United States , Norman

Salary:

55000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Payroll processing experience required (multi-entity preferred)
Strong knowledge of general ledger and accounting principles
High attention to detail with strong accuracy and organizational skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent communication skills and ability to collaborate across teams

Job Responsibility

Process payroll for multiple companies, including weekly payroll cycles for smaller entities
Administer payroll systems, ensuring accuracy with wages, bonuses, and commission structures
Manage employee benefits, including: COBRA administration, Monthly benefit billing and invoice payments, 401(k) uploads, audits, and reporting, Open enrollment coordination
Reconcile benefit billing and accounts receivable for subsidiary companies
Maintain strict confidentiality of payroll and employee information
Produce payroll and benefits-related reports for audits (Department of Labor, insurance, etc.)
Partner with internal departments to ensure timely and accurate payments
Provide onboarding support to new hires (payroll, benefits, leave policies)
Assist with year-end payroll balancing, reporting, and compliance

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Billing Specialist

We are looking for a Billing Specialist to join our team in Troy, Michigan on a ...

Location

United States , Troy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling billing functions within a computerized billing environment
Working knowledge of billing statements, collections activity, and accounts receivable record maintenance
Strong attention to detail with the ability to review transactions carefully and resolve discrepancies accurately
Analytical and problem-solving skills to investigate rejected invoices and determine appropriate corrective action
Clear written and verbal communication skills for interacting with clients and internal teams
Proficiency with computer-based systems and reporting tools used to manage billing data and prepare summaries
Ability to organize multiple priorities, meet deadlines, and maintain dependable follow-through in a team setting

Job Responsibility

Examine billing records to identify missing information, inconsistencies, and errors, then coordinate with the appropriate parties to obtain corrections
Prepare and submit invoices in line with individual client billing guidelines, ensuring accuracy and timeliness each cycle
Investigate denied or rejected billings, resolve issues efficiently, and respond to client questions related to charges and statements
Maintain accounts receivable records by posting payments, tracking outstanding balances, and following up on overdue items
Generate recurring reports that summarize weekly billing activity, including sales and cost-related data
Provide day-to-day support to internal stakeholders on visit details, billing adjustments, and payroll-related questions connected to invoicing
Build and maintain strong working relationships with client organizations to support effective communication and issue resolution
Create and update process documentation for billing tasks and related workflows to promote consistency and operational clarity
Contribute to additional assignments and special projects as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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Payroll and Billing Specialist

Job Description

Job Responsibility

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