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Baxter Logo Baxter · Human Resources

Payroll and Administration Specialist

Malta, Marsa 24000.00 EUR / Year · Job Posted February 13, 2026
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Job Description

The Payroll and Administration Specialist is responsible for managing and processing the payroll, as well as developing and updating procedures and programs that support the payroll function. The role also ensures the effective administration of payroll-related matters across all entities, with the aim of providing efficient support to associates and team members.

Job Responsibility

  • Process monthly payroll accurately and timely, by calculating gross pay, overtime, allowances, adjustments and deductions
  • Ensure Time & Attendance system is accurate, by updating and improving the automation of any shifts or overtime
  • Issue monthly HR Metrics Reports, Payroll Reports and ad-hoc reports
  • Ensure compliance with local payroll regulations, including tax withholdings, reporting requirements, and wage and salary laws
  • Maintain accurate employee records, including personal information, payroll history, and benefits enrolment
  • Respond to employee inquiries regarding payroll, benefits, and related matters in a timely and professional manner
  • Apply for Maternity Leave Fund and/or Parental Leave Fund in a timely manner
  • Submit JobsPlus Engagement/Termination Forms within the stipulated timeframe
  • Collaborate with other HR team members to ensure accurate and timely processing of new hires, terminations, and employee changes
  • Submit year-end tax filings and state tax reports
  • Conduct payroll audits and reconciliations to ensure accuracy and compliance
  • Stay current on payroll regulations and best practices and implement changes as necessary
  • Provide payroll-related resources and training to employees as needed
  • Submit Work Permit applications or renewals

Requirements

  • Minimum of 3 years’ experience in a similar payroll role
  • Exceptional communication and interpersonal skills, with the ability to build strong relationships with employees at all levels of the organization
  • Strong attention to detail, organisational and time management skills
  • Good command of the English language
  • Microsoft Office / Excel (vlookups, pivot tables desirable)
  • Indigo Payroll software familiarity
  • Ability to work in a team as well as own initiative
  • Ability to handle sensitive and confidential matters with discretion and professionalism
  • Comfortable working in a fast-paced, dynamic environment and able to adapt to changing priorities and needs
  • Diploma or degree in Accounting, Human Resources or Business administration

What we offer

  • competitive benefits
  • discretionary bonuses
  • and/or long-term incentive
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