Payroll and Administration Manager Job at Aplin (Vancouver)

Sr. Manager, Payroll and Stock Administration

At Hadrian, accuracy, trust, and operational rigor are foundational. Payroll and...

Location

United States , Los Angeles

Salary:

110000.00 - 160000.00 USD / Year

Hadrian Automation

Expiration Date

Until further notice

Requirements

4 years or more of experience in payroll administration, equity administration, or a finance role with meaningful ownership of one or both areas
Experience operating in a high-growth, fast paced, evolving environment
Hands on experience running payroll for both hourly and salaried employees
Experience with Rippling payroll is strongly preferred but not required
Working knowledge of equity compensation concepts including stock options, vesting schedules, grant agreements, and basic tax considerations
Strong attention to detail and comfort working with sensitive financial and personal data
Ability to manage recurring cycles, deadlines, and ad hoc requests without sacrificing accuracy
Clear written and verbal communication skills with a service oriented mindset
Ability to partner effectively with Finance, Legal, People Ops, and leadership
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Job Responsibility

Own the execution of payroll across all employees, ensuring timely and accurate processing each pay period using Rippling or similar payroll systems
Manage payroll inputs including new hires, terminations, pay changes, bonuses, commissions, and corrections in partnership with People Operations and Finance
Reconcile payroll data between HRIS, payroll systems, and finance systems to ensure accuracy and alignment
Respond to employee payroll questions with accuracy, discretion, and professionalism
Support payroll audits, filings, and compliance requirements, including coordination with Finance and external partners as needed
Administer Hadrian’s equity programs, including stock option grants, vesting schedules, exercises, expirations, and terminations
Prepare and distribute equity grant agreements and related documentation in coordination with People Operations, Legal, and Finance
Maintain accurate, up to date records in the equity management system and ensure ongoing reconciliation with HRIS data
Process employee stock option exercises and support employees through the exercise workflow, including timelines, documentation, and system steps
Monitor vesting schedules and key equity milestones, including post termination exercise windows, and proactively flag upcoming deadlines

What we offer

Medical, dental, vision, and life insurance plans for employees
401k
Relocation support may be provided for certain situations, based on business need
Flexible vacation policy

Fulltime

Finance and Administration Manager

Location

Turkey , Istanbul

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

University Degree in Administration and Management, Economics, Public Accountancy, Finances or similar
Further education in Business Direction and Management or MBA would be desirable
Having a certified public accountant degree is a must
At least 6-8 years’ experience in an Accounting and Finance Department is a must
Previous working experience in an audit company is desirable
Previous working experience with FOREX/Foreign Currencies is a must
Knowledge of commercial, accounting and tax laws is a must
Experience in accounting, finance, tax, budgetary design and control, management of suppliers and purchases, payroll
Fluency in English and Turkish is a requirement for the position
Ethical and transparent behavior

Job Responsibility

Month-end closing and journal posting
Month-end reconciliations for banks, debtors, creditors, and tax accounts
Ensuring that all bank accounts and credit card statements are regularly reviewed and reconciled
Timely and orderly payment of suppliers
Carrying out the ordinary purchases and supervising the extraordinary ones at the Work Places
Controlling necessary expenses ensuring consistency in both their volume and their accounting
Employee expense management
Reviewing monthly revenue and prepare turnover reports
Balance sheet control and reconciliation
Analysis and reporting of monthly Profit and Loss account movements

Fulltime

Manager, Payroll and Admin

This is an excellent opportunity for an experienced Payroll Manager seeking a ne...

Location

Canada , Vancouver

Salary:

100000.00 - 120000.00 CAD / Year

Aplin

Expiration Date

Until further notice

Requirements

Designated PCP or PLP
6+ years of multi- provincial payroll, ideally in an investment or financial services environments
Exposure to equity transactions, stock options and bonus calculations
5 days in office role.

Job Responsibility

Manage full-cycle payroll processing across several provinces, ensuring accuracy, compliance, and timeliness
Oversee employee benefits administration, including enrollments, updates, terminations, and annual renewals
Handle statutory payroll obligations such as EHT, CPP, EI, income tax deductions, workers’ compensation, and year-end reporting
Process T4s and RL-1s as applicable, and act as the main contact for payroll audits, benefits providers, and external advisors
Manage documentation, reconciliation, and recordkeeping for annual share or equity transactions
Coordinate closely with banks, legal counsel, and internal stakeholders to ensure smooth execution of transactions involving buyers and sellers
Coordinate annual insurance renewals, including Office, Cyber, D&O, E&O, and Fidelity Bond coverage
Apply accounting principles to payroll-related entries, accruals, reconciliations, and journal postings
Support Finance with payroll-related inputs for month-end and year-end close
Prepare payroll reporting, variance analysis, headcount summaries, and ad-hoc financial insights

What we offer

3 to 4 weeks vacation
Extended health and dental
Profit sharing

Fulltime

Payroll and Administration Expert - Bulgaria

At myPOS, we’re all about helping businesses grow and get paid. We make payments...

Location

Bulgaria , Varna

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Economics, Human Resources, or a related field or equivalent experience
Minimum 5 years of progressive experience in Bulgarian payroll processing and HR/employment administration
Experience in an international company environment is a strong advantage
Proven track record of managing full-cycle payroll independently with a high degree of accuracy
Solid, up-to-date knowledge of the Bulgarian Labour Code, social insurance legislation (KSO), and personal income tax law (ZDFL)
Good understanding of statutory filing requirements with the NRA and NSSI
Familiarity with employment documentation requirements across the employee lifecycle
Knowledge of GDPR requirements as applicable to HR and payroll data
Written and spoken English proficiency
Experience with Bulgarian payroll software (e.g. Omeks)

Job Responsibility

Prepare, calculate, and process the full monthly payroll cycle for Bulgaria
Validate payroll outputs for accuracy
Prepare and submit mandatory monthly declarations and reports to the NRA and NSSI
Generate payslips and employment history documents
Maintain accurate payroll records and audit trails
Support the use and continuous improvement of the local payroll platform Omeks
Prepare and administer employment documentation across the full employee lifecycle
Manage absence and leave records
Administer employee benefits
Coordinate periodic and pre-employment medical examinations

What we offer

Vibrant international team operating in hi-tech environment
Annual salary reviews
Promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Annual individual training and development budget
Refer a friend bonus
Teambuilding and social activities
Excellent compensation package
25 days annual paid leave (+1 day per year up to 30)

Fulltime

Payroll and Administration Lead - Bulgaria

At myPOS, we’re all about helping businesses grow and get paid. We make payments...

Location

Bulgaria , Varna, Sofia

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Economics, Human Resources, or a related field
Minimum 8 years of progressive experience in Bulgarian payroll processing and HR/employment administration, including experience in an international company environment
Proven track record of managing full-cycle payroll independently
Prior experience supervising or guiding a small team is an advantage
Deep, current knowledge of the Bulgarian Labour Code, social insurance legislation (KSO), health insurance regulations, and personal income tax law (ZDFL)
Strong command of statutory filing requirements and procedures with the NRA and NSSI
Solid understanding of employment documentation requirements across the employee lifecycle
Knowledge of GDPR requirements as applicable to HR and payroll data
Written and spoken English proficiency required for collaboration with international teams and global reporting
Experience with Bulgarian payroll software (e.g. Omeks)

Job Responsibility

Team Supervision: Provide day-to-day guidance, task allocation, and oversight to the Payroll and Administration team
Support onboarding and development of team members
Stakeholder Management & Reporting: Act as primary contact for Bulgaria payroll and HR administration matters for Finance, HR, and business stakeholders
Provide payroll data for monthly close, accruals, headcount reporting, budgeting, and forecasting
Liaise with external authorities (NRA, NSSI) and benefit providers
Prepare standard and ad hoc payroll and HR administration reports
Maintain SOPs and process documentation
Legal Compliance: Ensure full compliance with Bulgarian labour law, social insurance legislation (KSO), and personal income tax regulations (ZDFL)
Monitor regulatory changes and implement required updates
Prepare documentation for payroll and HR audits

What we offer

Excellent compensation package
25 days annual paid leave (+1 day per year up to 30)
Full 'Luxury' package health insurance including dental care and optical glasses
Meal vouchers of 102.26 EUR per month
Fully covered Multisport card
Fully covered public transport pass for Sofia
Free coffee, snacks and drinks at the office
Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning

Fulltime

Finance and Administration Manager

Take full ownership of Finance, HR admin and IT at an international manufacturin...

Location

Hungary , Heves County

Salary:

Not provided

Diepeveen and partners

Expiration Date

Until further notice

Requirements

Degree in Accounting or Finance
Certified Accountant (preferred
not mandatory if accounting is outsourced)
3–5+ years of experience in accounting, controlling, audit or similar
Experience in manufacturing is an advantage
Intermediate English (daily communication with Group)
Proactive, solution-oriented and creative
Hands‑on and not afraid to dive into details
Trustworthy, reliable and consistent
Able to multitask and work independently

Job Responsibility

Oversee all accounting, tax, treasury and compliance activities
Ensure accurate and timely monthly/annual closing and reporting
Manage budgeting and forecasting
Maintain up-to-date accounting records that reflect reality
Liaise with auditors, external accountants, banks, insurance partners and the parent company
Provide financial insights and decision-support materials to management
Ensure proper product calculation routines and cost management
Drive strong cash and margin management
Support risk management, including insurance matters
Handle HR administration (contracts, hiring, termination, basic administration)

What we offer

Annual performance bonus
Travel reimbursement (according to local tax rules)
Opportunity to join a financially strong international group
Work-life balance is respected
Direct cooperation with Scandinavian leadership

Senior Payroll and Administration Specialist

The Senior Payroll and Administration Specialist manages and coordinates payroll...

Location

Bulgaria , Sofia

Salary:

Not provided

myPOS

Expiration Date

Until further notice

Requirements

6+ years of experience in multi-country European payroll operations
Bachelor’s degree in Finance, Accounting, Business Administration, Human Resources, or a related field, or equivalent experience
Experience with global payroll systems (Deel strongly preferred)
Experience supporting benefits administration and employee lifecycle documentation
Good understanding of European payroll compliance, taxes, social security, and statutory requirements
Strong analytical, reconciliation, and payroll reporting skills with advanced Excel proficiency
Ability to manage multiple payroll cycles, deadlines, and stakeholders simultaneously
Strong organizational, documentation, communication, and stakeholder management skills
Excellent written and spoken English is required. Proficiency in another European language will be considered an advantage

Job Responsibility

Prepare, review, and consolidate monthly payroll inputs across multiple European countries
Coordinate payroll processing with external providers, validate payroll outputs, resolve discrepancies, and ensure timely payroll execution
Manage payroll calendars and ensure compliance with local tax, labor, and statutory requirements, including oversight of statutory filings, payroll taxes, and social security contributions
Act as a key payroll contact for Finance, Accounting, HR, and Treasury
Maintain payroll controls and documentation to ensure accuracy, compliance, and audit readiness, monitoring regulatory changes across jurisdictions
Support the implementation, configuration, and rollout of Deel as the global payroll platform
Coordinate and deliver employee benefits, including renewals and program changes, ensuring benefits deductions are correctly reflected in payroll
Prepare and manage employment contracts, amendments, and employee lifecycle documentation, ensuring compliance with local labor laws and internal policies
Maintain accurate employee records within HR and payroll systems

What we offer

Vibrant international team operating in hi-tech environment
Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Annual individual training and development budget
Refer a friend bonus as we know that working with friends is fun
Teambuilding, social activities and networks on a multi-national level
Excellent compensation package
25 days annual paid leave (+1 day per year up to 30)
Full “Luxury” package health insurance including dental care and optical glasses

Fulltime

Equity & Payroll Administration Manager

Location

United States , Palo Alto

Salary:

Not provided

Wealthfront

Expiration Date

Until further notice

Requirements

At least 2 years of experience administering grants, vests, and exercises within Shareworks, Carta, or a similar equity platform
Comfortable performing calculations and reporting for stock-based compensation expense under ASC 718 without significant oversight
Led processing multi-state payroll for 200+ employees using a major platform like ADP, Namely, or Workday
Holds an active CPA (Certified Public Accountant) or CEP (Certified Equity Professional) designation

Fulltime

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Payroll and Administration Manager

Job Description

Job Responsibility

Requirements

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