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Payroll and Accounts Payable Specialist

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Sterlington

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Category:
Finance

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Contract Type:
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Salary:

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Job Description:

You'll play a critical role in supporting our US-headquartered service business, managing everything from multi-system payroll processing to partner distributions and year-end compliance. We’re looking for a proactive, detail-oriented Payroll and Accounts Payable Specialist who takes ownership and gets things done. This isn’t just about processing numbers—it’s about being a trusted partner to our finance team and ensuring our people and vendors are paid accurately and on time, every time.

Job Responsibility:

  • Prepare and reconcile monthly payroll summaries with meticulous accuracy
  • Record payroll bills and journals, and process payments efficiently
  • Drive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp)
  • Create and distribute monthly payment summaries to law partners
  • Calculate origination partners’ monthly distributions and annual true-ups
  • Maintain flawless payroll records including salary changes, bonuses, benefits, and tax deductions
  • Partner closely with HR to ensure employee data is current and accurate
  • Reconcile benefits and 401K deductions with precision
  • Register with state authorities as needed to ensure all state filings are current
  • Proactively monitor and resolve payroll system exceptions and tax-related issues before they escalate
  • Own year-end payroll reporting, compliance, and filings (W-2s, 1099s, K-1s)
  • Support workers’ compensation and other audits
  • Prepare ad hoc and monthly management compensation reports as needed
  • Review, verify, and process vendor invoices, reimbursements, and disbursements with accuracy and speed
  • Receive and answer questions about payments from team members and vendors
  • Track payment approvals and due dates, ensuring nothing slips through the cracks
  • Maintain and monitor vendor records with a keen eye for detail
  • Reconcile AP aging reports and support monthly close processes
  • Calculate recruiter fees accurately
  • Record and reconcile law partner credit card transactions
  • Manage intercompany reconciliation for credit card transactions, payables, and expenses
  • Track and report monthly business development expenses per partner
  • Follow-up with partners and their assistants for missing or incomplete information
  • Ensure complete accuracy of prepaid account balances, client reimbursables, and team member advances

Requirements:

  • 5+ years’ senior experience in Payroll and Accounts Payable
  • US payroll expertise is essential
  • Hands-on experience with W-2s, 1099s, and K-1s, as well as all related state tax filings and registrations
  • Strong experience with payroll systems and maintaining accurate tax and state registration filings
  • Highly proactive mindset
  • Exceptionally responsive
  • You take pride in completing your work with uncompromising accuracy
  • You are a systems thinker and want to be part of designing process and program improvements
  • Comfortable making systems change recommendations and assisting in the implementation of these changes
  • Comfortable working independently in a fully remote environment

Nice to have:

  • Start-up / scale up experience preferred
  • Professional services experience preferred

Additional Information:

Job Posted:
January 10, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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