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Payroll and Accounts Payable Administrator

United States, Phoenix Employment contract · Job Posted May 04, 2026
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Job Description

Real Time Companies is searching for an individual who will succeed in a small entrepreneurial environment. You must like wearing multiple hats in a diverse position. You must be extremely good at working on multiple tasks/projects at the same time and be self-directed. You will have the opportunity to learn and work in a collaborative fast paced business. You will take ownership of your areas of responsibility consisting of Payroll, Accounts Payable, Human Resources Administration, and general office Administration. You will serve as a key team member and will be heavily relied upon, it's a very critical position. You are extremely important to the team and the business.

Job Responsibility

  • Multi-state Payroll administration (40-60EE's), processing, auditing
  • Qtly tax filings reconciliations
  • Out of state worker tax structure set up
  • Coordinate the Worker's Compensation Insurance plan
  • renewals
  • annual Audits
  • Full cycle AP coding/processing/check issuance and internal audit
  • Benefits participant administration and bill reconciliation
  • Investigate and resolve discrepancies in expense accounts
  • Vendor relations, service contracts renewals
  • Review and retain source documentation for accounting and operational financial transactions
  • Review contracts for accounting adherence
  • Updates, verification and validation to business expense schedules
  • Assist with creation and changes of accounting policies and procedures related to AP/expense management
  • Account management of Dun & Bradstreet credit report
  • Serve as backup to other accounting functions
  • Assist with Business Insurance renewals
  • Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
  • Employee on/off boarding administration
  • Employee record keeping
  • Coordination and updates on benefit portals
  • Facilities administration - office supplies maintenance, correspondence with property manager
  • Coordinating employee events/ meals/ meetings
  • Other accounting, administrative or business duties as assigned

Requirements

  • Associate degree in Accounting Preferred or equivalent professional on the job experience
  • Bachelor's degree in Accounting a PLUS
  • 7+ Years relevant and proven work experience in a corporate environment in similar role
  • Knowledge of QuickBooks a big PLUS
  • Knowledge of Evolution Payroll Software a big PLUS
  • Intermediate with MS Word, MS Outlook
  • Intermediate/ Advanced experience with Excel
  • Strong analytical and judgement skills
  • Effectively communicates with manager, peers, and business staff regarding work processes
  • Ability to be firm and professional
  • have strong follow-up ability with management, clients, vendors
  • STRONG attention to detail, high % of accuracy in work, organizational and time management skills
  • Professional verbal, written communication and interpersonal skills with a customer service focus
  • Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
  • Ability to effectively handle multiple projects simultaneously in a deadline driven environment
  • Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost

Nice to have

  • Bachelor's degree in Accounting
  • Knowledge of QuickBooks
  • Knowledge of Evolution Payroll Software

What we offer

  • 2 weeks PTO
  • 8 Holidays
  • Health/ Dental/ Vision Benefits
  • 401K plan
  • professional office environment
  • casual attire

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