Payroll Administrator Job at Robert Half (Wheaton)

Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to join a fast-paced ...

Location

United States , Tampa

Salary:

75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience administering full-cycle payroll in a high-volume environment
Background processing payroll for multi-state populations with strong attention to compliance and detail
Experience supporting union payroll and interpreting pay practices tied to collective bargaining agreements
Strong working knowledge of ADP Workforce Now or closely related payroll systems
Intermediate to advanced Excel skills, including functions such as VLOOKUPs, pivot tables, and data analysis
Ability to review payroll results critically, identify inconsistencies, and resolve issues efficiently
Clear, detail-focused communication skills and a demonstrated interest in long-term growth within an organization

Job Responsibility

Process multiple recurring payroll cycles for weekly and biweekly employee populations with a high degree of accuracy and timeliness
Manage end-to-end payroll activities, including importing time data, validating earnings and deductions, and reviewing gross-to-net calculations before final submission
Investigate payroll variances, resolve discrepancies, and make appropriate corrections through off-cycle payments or adjustment processing when needed
Prepare and transmit payroll-related third-party files while supporting reconciliation efforts to ensure all reporting and payments align correctly
Work extensively with large datasets in Excel to audit payroll results, identify trends, and support exception handling
Administer payroll for multi-state employee groups and help maintain compliance with applicable wage and hour requirements
Support payroll activity for union employees by applying contract terms and pay rules accurately within regular processing
Partner with payroll leadership and cross-functional stakeholders to address employee pay issues and improve day-to-day payroll execution

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Payroll Administrator

We are looking for a Payroll Administrator to join an automotive organization in...

Location

United States , North Charleston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in payroll administration, full-cycle payroll, or a closely related office support role is required
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, is essential
Ability to learn payroll and business systems quickly, including platforms such as Paycom
Strong attention to detail with the ability to handle multiple priorities accurately in a busy office environment
Working knowledge of HR practices, payroll processes, and applicable federal, state, and local employment regulations
Ability to safeguard confidential employee and company information while exercising sound judgment and professionalism
Strong communication and customer service skills, with the ability to assist employees and collaborate effectively with internal teams
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Process payroll information by gathering and validating time, earnings, commissions, bonuses, tax withholdings, and benefit deductions from employee records and supporting documents
Update employee payroll and personnel data to reflect changes such as tax status, insurance elections, pay adjustments, promotions, and departmental transfers
Audit wages, deductions, and payroll entries for accuracy before finalizing records and addressing paycheck requests when needed
Prepare recurring reports related to earnings, taxes, deductions, and other payroll activity for internal and external use
Complete and maintain onboarding, separation, and employee status documentation while keeping vacation and sick leave records current
Support compliance reporting and recordkeeping by maintaining required employment logs, annual filings, and other workforce documentation
Assist with employee administration by setting up records, reviewing benefit classifications, and helping ensure payroll compliance for store personnel
Provide day-to-day HR support by explaining company policies, answering employee questions related to pay and benefits, and assisting with benefit enrollment and open enrollment activities
Help coordinate workers’ compensation and unemployment-related documentation by submitting required reports, tracking claim activity, and responding to agency requests in a timely manner

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Payroll Administrator

We are looking for a Payroll Administrator to support accurate and timely payrol...

Location

United States , Lockport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience managing full-cycle payroll from initial data review through final payroll submission and post-payroll reconciliation
Hands-on knowledge of multi-state payroll processing and related tax and compliance requirements
Experience administering payroll for a workforce of approximately 101 to 500 employees
Practical proficiency with ADP Workforce Now for payroll processing and reporting
Strong attention to detail with the ability to handle sensitive payroll information accurately and confidentially
Effective problem-solving skills and the ability to investigate and correct payroll discrepancies in a timely manner
Clear communication skills for collaborating with employees and internal stakeholders on payroll-related matters

Job Responsibility

Process end-to-end payroll for employees across multiple states, ensuring pay is completed accurately and on schedule
Review timekeeping, earnings, deductions, garnishments, and tax withholdings to confirm payroll data is complete and compliant before each cycle is finalized
Maintain employee payroll records and update changes related to compensation, benefits, direct deposit, and tax information in the payroll system
Use ADP Workforce Now to administer payroll transactions, generate reports, and support routine payroll auditing activities
Research and resolve payroll discrepancies by working with employees, managers, and internal partners to address issues promptly
Prepare payroll-related documentation and reports to support recordkeeping, reconciliations, and compliance requirements
Monitor adherence to federal, state, and local payroll regulations and apply updates to payroll processing practices as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Fulltime

Payroll Administrator

Our team is continuously seeking experienced and detail-oriented Payroll Adminis...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or bachelor's degree in accounting, finance, or related field preferred
2+ years of accounts receivable, billing, or general accounting experience preferred
Proficiency in Microsoft Excel and accounting or ERP systems
Strong attention to detail and high level of accuracy
Excellent verbal and written communication skills
Ability to prioritize tasks, meet deadlines, and work independently

Job Responsibility

Process weekly, biweekly, semimonthly, or monthly payroll for employees accurately and on schedule
Maintain and update payroll records, including wages, deductions, garnishments, bonuses, and tax information
Review timesheets and payroll data for accuracy and completeness
Ensure compliance with federal, state, and local payroll laws and company policies
Respond to employee questions regarding pay, deductions, tax forms, and payroll procedures
Reconcile payroll reports and assist with month-end and year-end reporting activities
Prepare and process payroll adjustments, off-cycle payments, and final paychecks
Support audits by providing payroll records and documentation as needed
Collaborate with HR and accounting teams to ensure accurate employee data and benefit deductions
Assist with payroll system updates, testing, and process improvements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Payroll Administrator

We are looking for a Payroll Administrator to support payroll and HR operations ...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in payroll, HR administration, or a closely related administrative support role
Working knowledge of payroll practices, benefits administration, and employment compliance requirements
Experience handling payroll for employee populations of approximately 101 to 500 employees
Familiarity with multi-state payroll processing and related payroll controls
Hands-on experience using ADP Workforce Now or a comparable payroll platform
Strong organizational skills with a high level of accuracy and attention to detail
Effective communication, problem-solving, and customer service skills
Ability to manage sensitive information with discretion and confidentiality

Job Responsibility

Process recurring payroll activities from start to finish, verifying hours, deductions, tax withholdings, and payments are completed accurately and on schedule
Coordinate benefits administration by managing enrollments, status changes, and employee communications with the appropriate external partners
Maintain organized and up-to-date employee records, ensuring personnel and payroll data remain accurate across relevant platforms
Facilitate onboarding and separation activities, including preparing documentation, updating records, and ensuring required steps are completed promptly
Respond to employee questions related to pay, timekeeping, deductions, and benefits in a thorough and timely manner
Support compliance efforts by preparing information for audits, reporting requirements, and annual benefits review activities
Partner with HR and payroll contacts to resolve discrepancies, improve processes, and maintain alignment with company policies and applicable regulations
Assist with additional administrative and human resources projects as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Payroll Administrator

We are looking for a Payroll Administrator to oversee accurate, high-volume payr...

Location

United States , Coeur d'Alene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll, including multi-state payroll administration for large employee populations
Working knowledge of federal and state payroll laws and regulations
Proficiency with payroll systems, including ADP Workforce Now or similar payroll software
Advanced Microsoft Excel skills, including the ability to work with complex spreadsheets and pivot tables
Strong attention to detail with the ability to identify discrepancies, solve problems, and make sound judgments
Ability to handle sensitive employee and payroll information with a high level of confidentiality and discretion

Job Responsibility

Manage end-to-end processing of bi-weekly payroll for a workforce of more than 500 employees across multiple states, verifying earnings, deductions, and overall accuracy
Partner with accounting, human resources, and other internal teams to maintain reliable employee data and support smooth payroll administration
Oversee job title and job code administration in collaboration with HR leadership to promote consistent position classification throughout the organization
Establish and maintain state and local tax accounts while ensuring payroll tax practices meet applicable federal, state, city, and local requirements
Monitor changes in payroll legislation and apply updates to processes to maintain ongoing compliance with tax, reporting, and insurance obligations
Reconcile payroll tax activity, review filings for accuracy, and ensure payroll tax payments are submitted within required deadlines
Produce payroll-related reports for leadership, including workforce metrics such as headcount, overtime, and labor hour summaries
Prepare payroll journal entries for the accounting system and support accurate posting of payroll-related financial transactions
Review benefit deductions, vendor billings, retirement contribution activity, and commission calculations to confirm accuracy and proper reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Payroll Administrator

We are looking for a Payroll Administrator to oversee accurate and timely payrol...

Location

United States , Doylestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of payroll processing experience, with prior experience in a higher education environment considered an advantage
Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline preferred
equivalent relevant experience will also be considered
Demonstrated experience managing full-cycle payroll, including multi-state payroll processing for employee populations ranging from approximately 101 to 500 employees
Working knowledge of payroll laws and regulations at the federal, state, and local levels
Proficiency with Microsoft Office, especially Excel, and experience using payroll platforms such as ADP Workforce Now or comparable systems
Strong numerical skills, careful attention to detail, and the ability to stay organized while handling multiple deadlines
Effective communication and customer service abilities, with a thoughtful approach to responding to payroll-related questions
Proven ability to handle confidential payroll and employee information with sound judgment and discretion

Job Responsibility

Administer end-to-end payroll processing for faculty, staff, and student employees, ensuring wages are issued correctly and on schedule
Review and maintain payroll records, including hours worked, deductions, tax withholding details, and related system data with a high level of accuracy
Produce and reconcile payroll reports, confirming payroll accounts align with general ledger records and resolving discrepancies promptly
Support payroll tax compliance by assisting with filings, year-end documents, and other required federal, state, and local reporting activities
Strengthen payroll operations by refining procedures and internal controls that improve accuracy, compliance, and efficiency
Protect the confidentiality of employee compensation and payroll information maintained within payroll systems and records
Partner with finance and human resources teams to verify employee data, benefits deductions, and payroll-related reporting details
Complete additional payroll and administrative tasks as needed to support departmental operations

What we offer

medical, vision, dental, and life and disability insurance
enroll in our company 401(k) plan

Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to support accurate a...

Location

United States , Westerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience administering payroll for a workforce ranging from approximately 101 to 500 employees
Proven knowledge of multi-state payroll practices and related processing requirements
Hands-on experience using ADP Workforce Now in a payroll environment
Strong understanding of core payroll operations, controls, and audit procedures
Ability to analyze payroll data, identify discrepancies, and resolve issues with accuracy
Experience working with external vendors and internal business partners to support payroll operations
Excellent organizational skills with the ability to manage deadlines and prioritize multiple tasks effectively

Job Responsibility

Oversee payroll processing activities to ensure employee payments are completed accurately and within established deadlines
Review payroll records and related data outputs to identify inconsistencies, investigate variances, and implement corrections as needed
Perform reconciliations between payroll reports and outbound data files to confirm completeness and accuracy
Conduct routine audits of payroll information, calculations, and supporting records to maintain compliance and data integrity
Track issue resolution timelines, follow up on open items, and help drive prompt closure of payroll-related discrepancies
Analyze recurring payroll problems to determine underlying causes and recommend practical process improvements
Collaborate with third-party vendors and cross-functional business teams to address payroll questions, system-related issues, and data concerns
Maintain a strong working knowledge of payroll systems and reporting tools to support efficient processing and troubleshooting

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

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