Payroll Administrator Job at Robert Half (Wellesley)

Job Description

Under the direction of the Chief Financial Officer (CFO), you will be responsible for preparing and processing weekly payroll for 2 internal two companies.

Job Responsibility

Prepare and process weekly payroll in efficient, accurate, and prompt manner
Process manual checks when necessary
Distribute and mailing of paycheck information and company attachments as appropriate
Process changes to employee records into payroll and timekeeping systems, including regularly auditing data for accuracy
Run and save weekly payroll reports into network drives by deadlines provided by management, printing reports as requested
Create time off balance reports in the payroll system verifying that balances are correct
Input agency hours into the CMS Payroll Based Journal on a weekly basis
Assist with coordinating and reviewing all quarterly QAPI reports of the business office to allow for timely CFO approval prior to submission deadlines
Prepare employee turnover and K checks, QAPI & quarterly documentation
With the assistance of the CFO, maintain the accounting responsibilities of company vehicles including purchasing/retiring of vehicles
Responsible for the coordination with our insurance company, including the filing of accident reports
Assist in the preparation/coordination of other financial reporting and analysis as requested by the CFO, Assistant Controller, management, government agencies and external audit firms
Assist in coordination of year-end audit requirements under the direction of the assistant controller
Assist CFO/Assistant Controller with the development and implementation of information-based technology
Provide professional reception for all guests, visitors, and appointments
Answer all phone calls in a pleasant, professional, courteous , and thoughtful manner
Order office supplies as requested by staff and residents
Sort and distribute incoming mail, packages, gifts, and flowers
Professionally type all reports, correspondences, calendars, and notifications as directed
Maintain Campion's vehicle registrations and keep auto insurances up to date with vehicle fleet and driver information
Backup support to all business office functions including: accounts payable, and general accounting support as appropriate
Perform additional duties as requested or assigned by the CFO or Executive Assistant to the Superior as requested

Requirements

High School diploma
Associate degree in accounting preferred
Bachelor's degree a plus
2-4+ years of related PR processing experience
Nursing home experience is a HUGE bonus
Knowledge of Paylocity payroll software and Asure timekeeping software preferred
QuickBooks a plus
Technical skills in electronic payroll and timekeeping processing
ANY transactional background is a plus
Maintain complete confidentiality regarding business
Ability to practice strong business ethics
Complete all work in a timely manner characterized by a friendly, positive, and cooperative attitude
Ability to work independently with high accuracy and minimal supervision
Strong organization and analytic skills
professional personality

Nice to have

Nursing home experience
Knowledge of Paylocity payroll software
Knowledge of Asure timekeeping software
Knowledge of QuickBooks
Transactional background (AP or Medical billing or any general accounting support)

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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