Payroll Administrator Job at Kamaaina Kids (Kailua)

Payroll Administrator

Kamaaina Kids

Location:
United States , Kailua

Category:
Office Administration

Contract Type:
Employment contract

Salary:

55000.00 - 65000.00 USD / Year

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Job Description:

This role supports payroll for 700+ team members across 90+ locations statewide. While we work with an external payroll provider, this position plays a vital role in preparing, reviewing, and coordinating payroll data internally. You’ll also provide operational support to the VP of Human Resources to ensure payroll and HR processes run smoothly and reliably.

Job Responsibility:

Act as the primary internal contact for payroll-related matters
Compile, review, and submit payroll data to an external payroll partner
Audit payroll registers and reports for accuracy and completeness
Process payroll corrections, adjustments, and reconciliations
Oversee timekeeping data across locations and programs
Track PTO, reimbursements, and special compensation items
Administer payroll deductions, including benefits and childcare discounts
Respond to employee payroll questions and resolve discrepancies
Complete onboarding steps, including I-9 verification
Enter and maintain employee records in HRIS and payroll systems
Support background checks and compliance documentation
Ensure onboarding activities are completed accurately and on schedule
Maintain organized payroll and personnel files
Ensure payroll and HR processes align with applicable regulations
Maintain documentation to support audits and reporting
Identify opportunities to improve payroll workflows and accuracy
Assist with internal or external audits as needed
Partner with HR leadership to support day-to-day operations
Provide coverage and continuity during high-volume payroll cycles or absences
Assist with broader HR initiatives and cross-functional projects

Requirements:

3+ years of payroll administration or HR/payroll experience
Working knowledge of payroll processing, deductions, and timekeeping systems
Experience coordinating with a payroll vendor or PEO
High attention to detail, accuracy, and confidentiality
Strong ability to prioritize tasks and remain focused in an environment with frequent interruptions
Solid organizational and time-management skills
Ability to manage multiple priorities and meet recurring deadlines
Proficiency with HRIS systems and Microsoft Office tools

Nice to have:

Experience with Proservice Hawaii
Experience supporting multi-site organizations
Familiarity with Hawaiʻi payroll and employment practices

What we offer:

Health, dental & vision insurance
Childcare discount (50–75%)
401(k) with 6% company match
Paid Time Off + paid holidays
Employee Birthday Holiday
Tuition reimbursement ($2,000/year)
Student loan repayment assistance
Supportive, team-oriented environment
Meaningful work supporting Hawaiʻi’s keiki

Additional Information:

Job Posted:
May 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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