Payroll Administrator Job at Robert Half (Santa Clara)

New

Payroll Administrator

We are looking for a Payroll Administrator to support accurate, compliant payrol...

Location

United States , New Hope

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field, or an equivalent combination of education and payroll experience
At least five years of payroll experience managing multi-state payroll processing
Demonstrated background in full-cycle payroll administration, including timekeeping review and payroll reconciliation
Familiarity with payroll and timekeeping platforms such as UKG Pro, Oracle Cloud, Passport, or similar systems
Strong problem-solving skills with the ability to investigate and resolve complex payroll issues
Strong communication skills and a service-oriented approach when supporting employees and business partners
Proven ability to manage competing deadlines with urgency and consistent attention to detail

Job Responsibility

Manage the complete time capture process, ensuring hours are recorded correctly in accordance with regulatory requirements and applicable union rules
Examine, balance, and validate timecards before each weekly and bi-weekly payroll cycle to maintain payroll accuracy
Produce recurring timekeeping and payroll-related reports, including necessary data updates and review of supporting information
Preserve time and attendance documentation so records are accessible for audits, historical review, and compliance needs
Prepare and verify time entries that support daily off-cycle payments and other special payroll situations
Partner with internal teams to troubleshoot payroll discrepancies and resolve detailed questions related to pay, hours, and time reporting
Serve as a key point of contact for project teams to help ensure labor hours are submitted and coded properly
Participate in system testing and validation when updates, enhancements, or new work rules are introduced to payroll and timekeeping processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Payroll Administrator

We are looking for a Payroll Administrator to oversee payroll operations for a l...

Location

United States , Durham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll experience in a detail-oriented setting
Proven ability to run full-cycle payroll independently with minimal supervision
Experience processing payroll for employee populations of 500 or more
Strong background managing payroll across multiple states
Knowledge of complex payroll structures and related compliance considerations
Hands-on experience with UKG Pro or UKG Ready
Familiarity with 401(k) payroll administration
Ability to work effectively in a fast-paced environment and address payroll issues as they arise

Job Responsibility

Manage the complete payroll cycle independently, serving as the primary point of ownership for payroll operations
Process bi-weekly payroll for a workforce of more than 600 employees with a strong focus on accuracy and timeliness
Administer payroll activities across 19 states while maintaining compliance with applicable wage and tax regulations
Calculate and process multiple forms of compensation, including hourly pay, salaries, bonuses, per diem payments, and travel reimbursements
Support retirement plan-related payroll activities, including coordination for 401(k) administration
Investigate and resolve payroll discrepancies, employee inquiries, and complex pay issues in a timely manner
Partner with internal departments and stakeholders to validate payroll data, improve accuracy, and support compliance requirements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Payroll Administrator

Location

United States , Downey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience handling payroll processing and reconciliation in a multi-entity, multi-site, or district-based environment
Strong background in quarterly and year-end payroll balancing, including tax reconciliation, adjustment review, and W-2 validation
Working knowledge of payroll compliance requirements affecting retirement deductions and tax-sheltered plans such as 403(b) and 457 programs
Experience preparing, validating, or transferring payroll information for state and federal reporting submissions
Proficiency with full-cycle payroll administration, including multi-state payroll processing for employee populations ranging from approximately 101 to 500 employees
Hands-on experience using ADP Workforce Now and related payroll reporting tools
Strong analytical skills with the ability to investigate discrepancies, maintain clear documentation, and communicate findings effectively
Ability to train and support payroll users while managing deadlines in a detail-driven environment

Job Responsibility

Conduct quarterly payroll balancing activities by reviewing tax withholdings, wage calculations, and deduction reporting to confirm accurate federal, state, Medicare, and local reporting
Analyze payroll results from gross pay through net pay, identify inconsistencies in payroll registers and deduction reports, and coordinate corrective action when issues are found
Manage year-end payroll review processes, including adjustment validation and proper treatment of prior-quarter and current-quarter corrections
Examine W-2 data across all applicable earnings, benefits, retirement contributions, and imputed income fields to ensure forms are accurate before final release
Support state and federal payroll filing preparation by organizing submission data, validating required formats, and resolving transmission errors to meet reporting deadlines
Work closely with district payroll staff during quarter-end and year-end close activities, providing guidance on reconciliations, adjustments, and payroll best practices
Create and deliver process documentation, walkthroughs, and training sessions to improve consistency and understanding of payroll reconciliation procedures
Review payroll deduction configurations for retirement and tax-advantaged plans, confirm contribution limits, and assist with correction activity when exceptions occur
Verify overtime calculations align with applicable agreements and organizational payroll rules, and investigate any variances requiring follow-up
Assist with expanding payroll support to additional districts by developing scalable workflows, reference materials, and operational documentation

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Payroll Administrator

We are looking for a Payroll Administrator to join a team in Miamisburg, Ohio on...

Location

United States , Miamisburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field is preferred
Prior experience in payroll, accounting support, or administrative operations is preferred
Working knowledge of payroll practices, wage and hour regulations, and payroll tax requirements
Experience processing full-cycle payroll, including multi-state payroll environments
Familiarity with payroll volumes ranging from approximately 101 to 500 employees
Proficiency with ADP Workforce Now, Microsoft Excel, and related payroll systems
Strong accuracy, organization, communication, and problem-solving skills
Ability to manage confidential employee and payroll information with discretion

Job Responsibility

Manage end-to-end payroll processing on assigned pay cycles, ensuring timely and accurate payment for employees
Examine time records, earnings, tax withholdings, benefit deductions, and other payroll inputs to confirm accuracy before each payroll run
Update and maintain payroll records for personnel changes such as new hires, departures, compensation revisions, and deduction adjustments
Monitor payroll activities for alignment with applicable federal, state, and local requirements, as well as company policies and garnishment obligations
Reconcile payroll results and contribute to periodic reporting, including month-end and year-end payroll-related activities
Address employee inquiries related to pay statements, taxes, deductions, and payroll procedures in a thorough and timely manner
Partner with human resources and accounting teams to validate employee information and compensation details used in payroll processing
Produce payroll reports and supporting documentation for management review, audits, and compliance needs
Assist with payroll system updates, testing, and continuous process improvement efforts while safeguarding sensitive employee data

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Payroll Administrator

Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-g...

Location

United States , San Ramon

Salary:

25.00 - 32.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

3+ years of payroll administration experience, including California payroll
Intermediate level hands-on experience with ADP Vantage HCM
Strong knowledge of California and Federal wage and hour laws
Strong attention to detail and analytical skills
Interpersonal and strong communication skills. Spanish speaking is a plus+
Ability to work well with and train others
Strong team player
Deep expertise in California compliance, including: Final paycheck requirements (immediate vs. 72-hour rules)
Wage statement compliance
Overtime and premium pay requirements

Job Responsibility

Audit payroll for accuracy, completeness, and compliance before finalization
Coordinate timely and accurate payroll data with the company’s parent company payroll team, including extra payments and pay changes
Manage biweekly payroll deadlines and follow the payroll calendar to ensure all required inputs, reviews, approvals, and communications are completed on time
Utilize ADP to audit and review timely submission of timesheets and time off requests, checking for errors and ensuring accuracy
Follow up on missing timesheets, late approvals, missed punches, and unresolved timekeeping exceptions before payroll deadlines
Respond to employee and manager payroll questions and resolve routine payroll issues in a timely manner
Oversee payroll for terminated employees, new hires, and employees on leave
Review and coordinate payroll-impacting employee changes, including new hires, pay rate changes, status changes, transfers, and terminations
Coordinate final pay processing for terminated employees in compliance with California timing requirements
Support payroll-related deductions and withholding changes, including benefit deductions, garnishments, and other authorized payroll adjustments, as applicable

What we offer

Medical insurance
Dental insurance
Vision insurance
401K plan with a match
Vacation pay
Sick pay
Holiday pay
Company social events (Summer Picnic, Holiday Celebration, virtual team-building activities)

Fulltime

New

Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to support accurate a...

Location

United States , Greensboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll from data entry and validation through final processing
Hands-on knowledge of multi-state payroll practices and related compliance considerations
Background supporting payroll for employee populations ranging from approximately 101 to 500 employees
Strong attention to detail with the ability to handle sensitive payroll information accurately and confidentially
Proficiency with payroll systems and standard office software used for payroll administration and reporting
Ability to work onsite in Greensboro, North Carolina and collaborate effectively with cross-functional teams

Job Responsibility

Process complete payroll cycles for employees from initial data review through final payment distribution, ensuring accuracy and timeliness
Administer payroll for employees working in multiple states, applying appropriate tax withholdings and state-specific requirements
Review timesheets, earnings, deductions, adjustments, and other payroll inputs to identify and resolve discrepancies before payroll submission
Maintain payroll records and supporting documentation in an organized manner to assist with audits, reporting, and compliance activities
Partner with internal stakeholders to answer payroll-related questions and provide clear resolution to employee pay issues
Monitor payroll procedures and recommend improvements that strengthen accuracy, consistency, and operational efficiency
Support payroll reporting and reconciliation activities to confirm that payroll data aligns with employee records and financial requirements

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Payroll Administrator

We are looking for an experienced Payroll Administrator to oversee weekly payrol...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of payroll administration experience in a high-volume environment
Recent hands-on experience processing payroll across multiple states
Proven background managing payroll for 800 or more employees
Practical experience using UKG Ready in a payroll setting
Strong understanding of payroll tax rules, wage laws, and compliance obligations
Advanced attention to detail with the ability to stay organized and manage deadlines effectively
Proficiency with Microsoft Excel, including functions such as VLOOKUP

Job Responsibility

Administer weekly payroll for approximately 800 employees working in multiple states, ensuring accuracy and on-time completion
Update payroll records to reflect employee status changes, benefit deductions, garnishments, tax adjustments, and other payroll-related transactions
Audit payroll data before finalization, investigate inconsistencies, and correct errors promptly to maintain reliable pay results
Maintain payroll documentation and practices in alignment with federal, state, and local wage and tax requirements
Work closely with Human Resources and Finance teams to provide payroll reporting and address employee questions related to compensation
Protect sensitive payroll information by following strict confidentiality standards and secure data handling practices

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to support a healthca...

Location

United States , Norwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll in an environment with 101 to 500 employees
Strong knowledge of multi-state payroll practices and payroll compliance requirements
Hands-on experience processing payroll for both hourly and salaried employees
Prior use of ADP Workforce Now in a payroll administration capacity
Working knowledge of accounts payable processes, including invoice entry and payment support
High level of accuracy, organization, and attention to detail when handling financial data
Ability to work within a part-time schedule of three days per week, with flexibility for a fuller schedule if needed

Job Responsibility

Process weekly payroll for a staff of roughly 200 employees, ensuring timely and accurate pay for both exempt and non-exempt team members
Review payroll data for completeness, resolve discrepancies, and maintain compliance with established payroll procedures
Administer full-cycle payroll activities, including earnings, deductions, taxes, and related recordkeeping
Support multi-state payroll processing with careful attention to applicable rules and reporting requirements
Handle accounts payable transactions each week, including entering, verifying, and preparing approximately 50 invoices for payment
Reconcile payroll and payables information as needed and assist with maintaining accurate financial documentation
Collaborate with internal stakeholders to address payroll questions, payment issues, and administrative follow-up
Utilize payroll systems effectively, including ADP Workforce Now, to maintain employee pay records and process regular payroll cycles

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

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