Payroll Administrator Job at Robert Half (Kansas City)

Payroll Administrator

Robert Half

Location:
United States , Kansas City

Category:
Human Resources

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Payroll Administrator to join our team in Kansas City, Missouri. This role involves managing payroll processes, employee benefits, and HR administrative tasks to ensure compliance with company policies and government regulations. As a contract position with the potential for a long-term placement, this opportunity is ideal for candidates seeking a lasting role in the transportation equipment manufacturing industry.

Job Responsibility:

Process weekly, bi-weekly, commission, bonus, and off-cycle payrolls while ensuring accuracy in employee timecards and compliance with tax, garnishment, and healthcare deductions
Manage 401(k) contributions, union dues, initiation fees, and any additional earnings or deductions in employee paychecks
Oversee employee benefits administration, including open enrollment, qualifying events, eligibility tracking, and communication with insurance carriers
Facilitate onboarding for new team members by coordinating background checks, drug screenings, I-9 and E-Verify processes, and setting up profiles in the payroll system
Handle offboarding procedures such as retrieving company property, processing final payouts, and preparing separation documentation
Maintain records and compliance for company drivers, including license renewals, medical certifications, and scheduling training for reasonable suspicion management
Prepare weekly and monthly reports such as general ledger updates, union hours tracking, employee listings, and payroll-related summaries
Conduct quarterly tasks including random drug screenings, Department of Labor reporting, and auditing employee records for accuracy
Complete annual responsibilities such as reviewing W-2s, managing compliance testing, and preparing reports for regulatory agencies
Collaborate with management to ensure all payroll and HR functions are executed efficiently and in adherence to company standards

Requirements:

Proven experience in full-cycle payroll management, including multi-state payroll processing
Familiarity with payroll systems, particularly Paycom, and handling payroll for 101-500 employees
Knowledge of HR administration processes, including onboarding, benefits coordination, and compliance reporting
Strong understanding of tax regulations, garnishments, and healthcare deductions
Ability to manage time-sensitive tasks and produce accurate reports in weekly, monthly, and annual cycles
Excellent organizational skills and attention to detail in handling complex payroll and employee data
Proficiency in Microsoft Office Suite and other relevant software tools
Strong communication skills to liaise effectively with employees, management, and external agencies

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Additional Information:

Job Posted:
January 06, 2026

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