Payroll Administrator Job at Robert Half (Santa Clara)

Payroll Administrator

Robert Half

Location:
United States , Santa Clara

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate, compliant payroll operations for a multi-state workforce in California. This role is responsible for maintaining payroll records, assisting with employee data updates, and helping ensure tax filings and reporting are completed correctly and on time. The ideal candidate brings strong payroll experience, sound judgment with sensitive information, and the ability to work effectively across departments in a fast-paced environment.

Job Responsibility:

Partner with internal teams to keep payroll processing aligned and verify adjustments before they are finalized
Assist with onboarding setup by reviewing employment and payroll documents for completeness across multiple states and work locations
Reconcile payroll tax activity, maintain accurate monthly records, and help meet filing deadlines in accordance with applicable requirements
Maintain employee payroll information, including withholding elections, direct deposit details, compensation changes, and contact information updates
Oversee payroll-related deductions for benefits, retirement plans, and other employee-elected programs to ensure proper processing
Administer paid leave and absence-related pay entries so approved time away is reflected correctly in payroll
Prepare and submit quarterly and year-end payroll reporting, including wage and contractor tax documents and other required filings
Perform routine audits of payroll data to identify discrepancies, support compliance, and improve record accuracy
Support adherence to federal, state, and local payroll regulations, and contribute to special projects connected to payroll and HR operations

Requirements:

Minimum of 5 years of payroll administration experience
At least 2 years of payroll experience in construction, infrastructure, or another project-driven environment
Hands-on experience processing multi-state payroll with strong knowledge of payroll tax reporting requirements
Familiarity with union payroll, certified payroll, or prevailing wage rules is highly valued
Experience using payroll platforms such as Foundation and field workforce tools such as WorkMax is preferred
Strong Microsoft Office skills, especially Excel, for reporting, reconciliation, and payroll analysis
Excellent attention to detail, organizational skills, and the ability to handle confidential information professionally
Associate degree or higher in Accounting, Business Administration, or a related field is preferred

What we offer: