Payroll Administrator

• Process payroll on semi-monthly and bi-weekly schedules for a multi-entity, multi-state organization using BambooHR
• Manage and process 1099 contractor payments in alignment with contract terms
• Execute payroll transactions including new hires, terminations, employee status changes, timesheet approvals, wage garnishments, and bonus or retroactive payments
• Review and reconcile hourly employee timesheets to ensure accuracy and compliance with state and federal wage and hour laws (e.g., overtime, CA meal/rest penalties)
• Oversee and validate employee expense reimbursements (travel, parking, meals) to ensure policy compliance
• Reconcile benefit deductions and maintain data integrity across platforms (HRIS, benefits admin systems, 401(k), etc.)
• Support open enrollment by verifying deduction setups, resolving discrepancies, and preparing required reporting
• Prepare recurring and ad-hoc payroll reports for Finance, HR, and leadership
• Maintain and update state and local tax information, including registrations for income tax, unemployment, and disability insurance
• Participate in internal audits and assist with quarterly and year-end reporting, including payroll-related reconciliations
• May support annual ACA reporting requirements to ensure compliance
• Respond promptly and professionally to payroll-related inquiries, providing clear guidance on pay details, tax withholdings, and employment verifications
• Ensure compliance with federal, state, and local tax laws, payroll regulations, and company policies
• Identify and implement opportunities to streamline and automate payroll processes and collaborate on cross-functional efficiency improvements
• Stay current on payroll tax changes, wage requirements, and relevant regulations across all jurisdictions
• Participate in system updates, enhancements, and testing for BambooHR and related platforms
• Perform other related duties and projects as assigned

• 4+ years of experience in payroll processing for a multi-state, multi-entity employer
• Advanced proficiency with payroll systems (preferably BambooHR) and time-tracking
• Strong knowledge of federal and state wage and tax laws, including FLSA and overtime requirements
• Bachelor's degree, preferably in Finance, Accounting, Economics or Data Science
• Advanced knowledge of Excel and Google Sheets skills (pivot tables, formulas, data validation, auditing)
• Strong analytical, problem-solving, and reconciliation skills with impeccable attention to detail
• Self-motivated with ability to work independently, manage multiple deadlines, and thrive in a fast-paced environment
• Must be deadline-oriented and able to complete tasks with limited supervision
• Strong verbal and written communication skills
• High level of discretion and professionalism when handling confidential employee information
• Well-versed in Microsoft and Mac applications (Word, Excel, PowerPoint, etc.)

Bonus points if you’re bilingual in Spanish and/or Portuguese

• Medical insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Voluntary life and accident plans
• 401(k) retirement plan with matching