Payroll Administrator Job at Robert Half (Carpentersville)

Job Description

We are looking for a Payroll Administrator to oversee end-to-end payroll operations for a services organization in Carpentersville, Illinois. This Long-term Contract opportunity is ideal for someone who can manage a high-volume payroll environment with accuracy, consistency, and strong ownership. The position plays a central role in ensuring employees are paid correctly and on time while maintaining compliance with tax and reporting obligations.

Job Responsibility

Manage complete weekly and biweekly payroll processing for a workforce of approximately 560 W-2 employees
Take full ownership of payroll activities from initial data review through final submission, reconciliation, and distribution
Administer payroll tax filings and prepare required reports to support regulatory and internal compliance needs
Partner with payroll support staff to resolve timecard questions, correct discrepancies, and improve processing efficiency
Ensure payroll records are maintained accurately and that all transactions are completed within established deadlines
Support multi-state payroll administration by applying appropriate wage, tax, and compliance requirements across jurisdictions
Work within payroll platforms such as ADP Workforce Now and contribute to payroll-related system updates or process changes as needed
Coordinate with internal stakeholders to address payroll issues, respond to inquiries, and maintain a dependable payroll function

Requirements

Demonstrated experience managing full-cycle payroll from start to finish
Background processing payroll for mid-sized employee populations, including organizations with 101 to 500+ employees
Working knowledge of multi-state payroll practices, payroll taxes, and reporting requirements
Hands-on experience with ADP Workforce Now or a comparable payroll system
Strong attention to detail with the ability to handle sensitive payroll information accurately and confidentially
Ability to prioritize deadlines in a recurring payroll schedule that includes weekly and biweekly cycles
Effective communication skills and the ability to collaborate with support staff and internal business partners

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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